Duties and Responsibilities

Ensure security of files and documents;
Ensure proper handling of documents;
Retrieve documents
Receive and dispatch letters and maintain related registers;
Prepare disposal schedules and dispose dead files in accordance with relevant Government regulations;
Conduct scanning functions of records and upload onto the ERP platform for universal access;
Ensure receipt and proper dispatch of mails and maintain related registers;
Provide assistance in creating and maintaining a records management system.

Requirements for Appointment

For appointment to this grade an officer must have: -

Served in the grade of Records Management Officer III, Job Group CPSB 11/‘H’ or in a comparable or relevant position in the Public Service for a minimum period of three (3) years.
Diploma in Records Management, Information Management or Information Science or Library Science/Studies and Information Studies or an equivalent qualification from a recognized Institution;
Shown merit and ability as reflected in work performance and results