Job Summary:

The Accounts Payable Officer is responsible for managing and processing all incoming invoices, ensuring accurate and timely payments to vendors and suppliers. This role requires a strong attention to detail, a good understanding of accounting principles, and prior experience in accounts payable functions.

Key Responsibilities:


Process and verify invoices accurately and in a timely manner.
Match purchase orders, delivery receipts, and invoices to ensure completeness and accuracy.
Reconcile vendor statements and resolve any discrepancies promptly.
Prepare and process payments (cheques, EFTs, and wire transfers).
Maintain accurate vendor records and update contact/payment details as needed.
Monitor AP aging reports and ensure timely payments to avoid penalties or disruptions.
Assist with monthly, quarterly, and year-end closing processes.
Ensure compliance with company policies and accounting standards.
Collaborate with procurement and other departments to resolve issues with invoices or payments.
Maintain organized and up-to-date AP files for audit purposes.
Respond to vendor inquiries in a professional and timely manner.


Required Experience and Qualifications:


Minimum 2–3 years of experience in an Accounts Payable or related finance role.
Bachelor’s degree in Accounting, Finance, or a related field (preferred).
Strong understanding of accounting and financial principles.
Experience with accounting software (e.g., SAP, Oracle, QuickBooks, Xero).
Proficient in Microsoft Excel and other Office applications.
High attention to detail, accuracy, and strong organizational skills.
Good interpersonal and communication skills.
Ability to work under pressure and meet tight deadlines.


Preferred Skills and Attributes:


Experience working in a large or multinational company.
Familiarity with tax regulations, VAT, and withholding tax (as applicable).
Ability to identify process improvement opportunities.
Team player with a proactive attitude.