Job Summary:

The job holder will provide administrative support to the HR department while gaining practical experience in various HR functions. To provide day-to-day HR support and contribution to the long-term development of the HR function.

Duties and Responsibilities:


Assist in maintaining physical and/or digital employee records
Identification, tracking and managing staff training
Support the recruitment process, including candidate sourcing, interview coordination, and documentation.
Participate in the induction and onboarding process for newly recruited staff.
Assist in preparing and submitting payroll returns.
Ensure employee files are up-to-date and properly maintained.
Draft employment letters, confirmation letters, and termination letters as required.
Support in conducting exit interviews and maintaining proper documentation.
Consistently update and monitor employee data, while overseeing leave administration in the HRMS module.
Providing support during the periodic reviews of job descriptions.
Manage and respond to employee inquiries through the HR departmental email account.
Help in coordinating the interview process, including scheduling interviews and preparing interview panels.
Support post-induction surveys to evaluate the effectiveness of the onboarding process.
Assist in the preparation of monthly HR reports.
Perform any other duties assigned by the immediate supervisor as required.


Education/Qualifications & Competencies


A University degree in Business-related field from a recognized institution.
Post graduate Diploma in Human Resources Management / CHRP-K qualification / ongoing will be an added advantage
Strong organizational and administrative skills.
Excellent communication and interpersonal abilities.
Basic knowledge of HR functions, policies, and employment laws.
Conversant with the Data Protection Regulations
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Ability to handle confidential information with integrity.
Eagerness to learn and develop a career in Human Resources.
Strong problem-solving skills and attention to detail
Must show Creativity/Innovation
Must be Flexible and able to work under pressure and strict timelines
Technical credibility


Experience


1 year experience


Competencies Level


Must be result driven with good negotiation and persuasion skills
Must exhibit good Customer service traits
Must cherish Accountability
Technical credibility