Role Overview

The Admin and Procurement Manager will oversee and optimize administrative operations and procurement processes. This role is pivotal in ensuring operational efficiency, compliance with procurement policies, and the effective management of resources to support the organization's mission. The ideal candidate will be tech-savvy, with strong proficiency in spreadsheet management and data analysis tools.

Key Responsibilities:

Procurement Management:


Develop and implement procurement strategies that align with organizational objectives and donor requirements.
Manage the end-to-end procurement process, including sourcing, negotiation, contract management, and supplier evaluation.
Ensure compliance with internal procurement policies and external regulations.
Maintain accurate records of procurement activities, contracts, and supplier performance.
Collaborate with programme teams to forecast procurement needs and budget accordingly.
Utilize spreadsheet software and procurement tools to track purchases, analyze costs, and generate reports.


Administrative Management:


Oversee daily administrative operations, including office management, logistics, and facility maintenance.
Manage organizational assets, ensuring proper documentation, maintenance, and utilization.
Coordinate travel arrangements, event logistics, and meeting schedules for staff and stakeholders.
Implement and monitor administrative policies and procedures to enhance operational efficiency.
Supervise administrative staff, providing guidance and performance evaluations.
Leverage technology and spreadsheet tools to streamline administrative processes and record-keeping.


Vendor and Contract Management:


Identify and engage reliable vendors and service providers.
Negotiate favorable terms and conditions to ensure cost-effectiveness and quality service delivery.
Monitor contract compliance and address any discrepancies or issues promptly.


Compliance and Reporting:


Ensure all procurement and administrative activities comply with organizational policies and donor regulations.
Prepare and submit regular reports on procurement activities, administrative operations, and budget utilization.
Assist in internal and external audits by providing necessary documentation and explanations.


Qualifications and Experience:


Bachelor's degree in business administration, Supply Chain Management, or a related field. A master's degree is an advantage.
Minimum of 5 years of experience in administrative and procurement roles, preferably within the non-profit / development sector
Strong knowledge of procurement regulations, contract management, and administrative best practices.
Proficiency in Microsoft Office Suite, especially Excel, and experience with procurement software.
Excellent organizational, negotiation, and communication skills.
Ability to work independently and collaboratively in a dynamic environment.


Work Conditions 


Full-Time
Salary: N 350,000 to N 400,000