CALL FOR NATIONAL TENDER FOR FARMER ORGANISATION (FO) OFFICE/TRAINING CENTRE SET UP




S/N
Item Description
Technical

Specifications
Quantity


1
Request for solar unit Installation

for FO office/ training center

setup in Michika, Gombi and

Hong LGAs
Complete set of 1.5Kva solar

power units. To be delivered

plus the installation of the solar

power units at the communities

of Hong, Gombi and Michika

LGAs
8


2
Request for hall rental for FO

office and training center set up in

Gombi and Michika LGA
To be set up in Gombi and

Michika (Delchim)
8




 

The Building Community Resilience Through Agribusiness Development in Partnership with NN seeks to set up FO office/training centers for the farmer organization/cooperative in Gombi and Michika communities.

The set up of these FO office/training centers is geared towards providing a safe and comfortable place where training, meetings and other programs that will develop the capacity of the farmers will

be conducted. This will also serve as a safe space where farmer organization’s valuable equipment can be kept. In addition, one of the key things required to enable a good working and functional centre is power. Solar power has proven to be a more reliable and affordable source over the years.

This would reduce running costs for the FOs and increase their income margins. This would enable the FOs to coordinate and conduct meetings, training and also run some other management activities which would require power and perhaps working into the nigh

OBJECTIVES

The main objectives is to:


Create a safe space for the Cooperative where meetings, training and other events will help to develop the cooperative.
Ensure safe keeping of all FO equipment for immediate and future use by the FO
To provide a cheap and reliable source of power.
To create an avenue for a functional working office - power other office equipment like computers, speakers and phones.


SCOPE OF WORK/METHODOLOGY


This process will involve identification of suitable halls/structures in the communities where these training centers/FO offices will be set up. These identified sites will also be accessed for security purposes by the NN security team and recommendations made for each community and renting of the halls will take place if it meets specifications
Solar Power Units - 8 complete set of 1.5Kva solar Power units to be delivered to the FO centre in
Telabala, Guyaku in Gombi LGA, Kalaa in Hong LGA and Delchim Community in Michika LGA for utilisation. It will help them to access power which is crucial for the FO development and also will help with income generating activities by the FOs.


DELIVERABLES/EXPECTED OUTPUTS

By the end of this activity, the farmer Organizations are expected to have a comfortable FO office and training center for their activities and a fully installed functional 1.5kva Solar system and its components should be installed in the FO centres mentioned above

DURATION AND TIMING

4 months

OPENING, EVALUATION OF TENDERS AND SELECTION CRITERIA

The opening and examination of tenders is for the purpose of checking whether the tenders are complete and whether the tenders are generally in order.

Tender Process;

The following processes will be applied to this Tender:


Tender Period
Tender Closing
Tender Opening
Administrative Evaluation
Technical Evaluation
Financial Evaluation
Contract Award
Notification of Contract Award
The subsequent evaluation of the tenders shall be carried out in Yola by an Evaluation Committee made up of representatives of Nuru Nigeria.


Tenders will be evaluated on the criteria listed below:


Compliance with Nuru Nigeria Procurement terms and conditions. (Administrative)
Prices based on best value for money of items requested. (Financials)
Financials must be on company letterhead
Certified supply companies (Preferably)
Adherence with technical specifications requested. (Technical)
Quality of the product. (Technical)
Delivery Lead-time. (Technical)
Similar past experiences with NGO/UN agencies. (Administrative)
Availability of physical presence (Operational Office/shop). (Technical)
Payment Terms and Conditions. (Technical)
Validity of the offer. (Administrative)


In the interests of transparency and equal treatment and without being able to modify their tenders, bidders may be required, at the sole written request of the evaluation committee, to provide clarifications within forty-eight (48) hours. Any such request for clarification must not seek the 8correction of formal errors or of major restrictions affecting performance of the contract or distorting competition.

Any attempt by a bidder to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence Nuru Nigeria in its decision concerning the award of the contract will result in the immediate rejection of the tender. No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be considered.

Content of Tenders

The Tenderer must provide all the documents provided by NN in the tender package with other documents requested by NURU NIGERIA in compliance with the requirements set out. The proposal

shall include, as a minimum: NN vendor registration form” and Code of conduct duly completed. These NN forms should be completed with all required information and the below to be provided accordingly.


Proof of company registration in Nigeria (CAC certificate);
Proof of being a licensed supply company
Current Tax Payment Certificate;
Quotation or detailed Price offer.
Prices offered must be in Nigerian Naira currency.
Only Unit price with WHT included will be accepted.
Quotation must have a date and validity
Quotation must mention mode of payment.
Nuru Nigeria’s Code of Conduct filled and signed by the duly authorized person.
Experience of working with INGOs and/or UN Agencies with two (2) relevant employees of such organizations as a reference.


Disclaimer.

Failure to provide all of the above and in the formats stipulated will result to disqualification of the Tenderer’s proposal.