Job Objective

Provides executive support in a one-on-one working relationship.
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the C.E.O.

Job Responsibilities

Manages CEO’s daily administrative activities and completes a broad variety of administrative tasks that include managing an active calendar of appointments and composing and preparing correspondence
Coordinates heavy, complex physical/ virtual meeting schedule which may often include international participants.
Coordinates events and projects. Provides all support essential and required for the success of the event / project
Ensuring proper post meeting information dissemination
Represent the MD in meetings
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
coordinates and managing local and international detailed travel plans, itineraries and agendas which included compiling of travel documents
Communicates with the general staff on the CEO’s behalf
Provide hospitality and create a welcoming environment to all CEO’s guests
Answer all phone lines/ correspondence on the desk of the CEO
Manage financial budget, reimbursements and reconciliation for the office of the CEO
Other projects/duties as assigned for the overall benefit of the organization.

Qualifications & Requirements

University Degree in Arts / Social Sciences or related field
Minimum of 5 years' experience in Administration or related role
Full knowledge of office management systems and procedures
Significant executive support experience, including supporting C-level executives
High degree of professionalism in dealing with diverse groups of people including high profile customers, senior executives, community leaders etc will be an advantage
Strong verbal and written communication skills with validated ability to proofread for spelling and grammar.
Ability to complete a high volume of tasks and projects with little or no guidance.
Able to maintain a high level of integrity and discretion in handling confidential information.