Job Description


We are seeking a highly skilled and experienced Head of Fund Administration to oversee the daily and strategic functioning of the end-to-end delivery for all financial aspects of our product and legal entities.
Financial Oversight: Manage the financial operations of the fund administration and accounting area, ensuring compliance with regulatory and industry standards.
Daily Investments: Monitor and optimize daily investment activities, ensuring timeous and accurate allocation of funds.
Pricing and Valuation: Oversee the pricing and valuation of assets, ensuring accuracy and adherence to industry best practices.
Reconciliations: Lead the reconciliation process to ensure accurate and timely reconciliation of all financial data and transactions.
Governance: Establish and maintain robust governance processes to mitigate risks and ensure compliance with relevant regulations.
Annual Financial Statements (AFS): Provide critical inputs and data required for the preparation of AFS, collaborating closely with the finance team.
Distributions: Manage the distribution process, ensuring timely and accurate distribution of funds to investors.
Data and Fund Maintenance: Maintain accurate and up-to-date data related to fund performance and holdings.
Unit Injections and Corrections: Manage unit injections into funds and corrections when discrepancies arise, ensuring data integrity.
Team Leadership: Manage and mentor a team of finance professionals, providing guidance and support to drive performance excellence.
Strategic Planning: Contribute to the development and execution of strategic initiatives to enhance the financial performance of the fund administration and accounting area.


Accountable for:


Timely and accurate financial reporting.
Well-maintained pricing and valuation processes.
Reconciliation errors minimized, if not eliminated.
Robust governance framework in place and adhered to.
High-quality inputs for AFS preparation.
Timely and accurate distribution of funds.
Accurate data and fund maintenance.
Prompt and accurate execution of order instructions.
Effective management of unit injections and corrections.
Motivated and high-performing team achieving set targets.
Effective contribution to the company’s financial strategy.


ROLES and RESPONSIBILITIES

GENERAL MANAGEMENT

Overall management of a team of 100, including 9 direct reports. Specific goals include:


Managing performance and service delivery through direct reports and their teams
Defining performance parameters and measurable goals for the team
Driving adoption of Agile principles where applicable
Encouraging and instituting a culture of continuous learning
Ensuring readiness for the delivery of the business’s key strategic initiatives without compromising existing deliveries
Modelling of customer centric behaviour and driving understanding of the end to end value chain and the COE’s role within it
Identifying and growing talent and succession pipelines
Leading and supporting culture change initiatives
Medium to long term resource and structure planning based on business strategy


RISK, COMPLIANCE AND GOVERNANCE


Ongoing pursuit of process improvements and efficiencies across the COE whilst mitigating key resource dependency risks and adhering to inflexible daily deadlines. Establishing best practice and setting standards of excellence
Ongoing monitoring of Risk environment, mitigation of identified risks (in conjunction with Group and Segment Risk teams)
Ongoing management of Compliance to applicable legislation, including the Pension Funds Act, FAIS Act and FICA Act (in conjunction with Group and Segment Compliance)
Identifying financial risks and providing guidance to the team on how to mitigate financial risks with limited resources


STAKEHOLDER ENGAGEMENT

Management of various audits (internal and external)


Presentations and reporting to various Boards, including Wealth Retirement Fund Trustee meetings, Old Mutual Investment Services (Pty) Ltd, Old Mutual Investment Administration (Pty) Ltd
Member of the Wealth Agile Release Train Leadership Team
Representation of the COE in various strategic projects
Engagement and relationship management with key 3rd party stakeholders, including pricing agents, banks and other asset management companies
Engagement with various senior internal stakeholders


MINIMUM QUALIFICATIONS/EXPERIENCE (REQUIRED FOR THE JOB)


Chartered Accountant (CA) qualification (CA(SA)) is mandatory.
Proven experience in fund administration and accounting within the financial services industry, including the fund administration function of asset management companies
Strong knowledge of retirement funds, including Regulation 28 requirements, daily investments, pricing, and reconciliations.
Excellent understanding of regulatory requirements and governance standards (FAIS, Pension Funds Act, Collective Investment Schemes Control Act)
Exceptional leadership and team management skills.
Strong analytical and problem-solving abilities.
Excellent communication and interpersonal skills.
Ability to work collaboratively in a dynamic and fast-paced environment.


ADDITIONAL QUALIFICATIONS/EXPERIENCE (PREFERRED, NOT A REQUIREMENT)


Familiarity with Agile methodology (SAFe)


Skills


Accounting
Adaptive Thinking
Analytical Thinking
Budget Management
Collaborating
Data Compilation
Data Controls
Evaluating Information
Executing Plans
Financial Accounting
Financial Acumen
Financial Auditing
Financial Modeling
Financial Operations
Management Accounting
Management Reporting
Numerical Aptitude
People Management
Policies & Procedures
Team Leadership
Team Management


Competencies


Balances Stakeholders
Business Insight
Decision Quality
Ensures Accountability
Financial Acumen
Instills Trust
Manages Complexity
Optimizes Work Processes


Education


Chartered Accountant: Accounting


Closing Date


19 June 2025 , 23:59