Job Description

Purpose


The internship is a structured work-based program, affording unemployed graduates work experience in our company. The successful applicants will enter into a 12-month fixed term Internship agreement (not an employment contract) with the company and receive a stipend. 


Responsibilities:


Load learners on INSETA System
Scan and save new learners certified id documents & matric certificates on the proxy and make sure everyone submits and follow up with those with outstanding 
Ensure that all learner details on the results spreadsheet are accurate and as per the learner's id book
Have a great understanding of using Microsoft Office. Strong Excel knowledge will be beneficial.
Help with Preparation of verification for Skills Programme & Full Qualification
Have a good relationship with trainers, assessors and moderators and service providers
Prepare monthly FAIS admin report
Keep F&P or competency register up to date
Maintain the Training queries, RE, COB, CPD & Learning Academy mailboxes
Managing saving of RE, CPD, COB & FQ contracts, using DocuSign and save the signed contract on the training proxy and make sure those who didn’t sign do so
Supports departments by collecting and coordinating internal compliance data with auditors and various departments – Competency Register
Understand the F&P requirements, FAIS as a whole
Understand how credits work and how the old fit & proper requirement worked
Prepare verification for Skills Programme & Full Qualification
Bursary applications and cash grants
Study assistance
Coordinating invoices between finance and SP’s
Resignation list and training claw backs when people resign
Provides administrative support by implementing systems, procedures, and policies; completing projects in support of compliance auditors
Supports departments by collecting and coordinating internal compliance data with auditors and various departments
Enhance FAIS/training department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
This does not limit the number of responsibilities that might arise as time goes by, there is an opportunity to grow and learn new things, this means more might be added


Competencies/Attributes


Passionate about sharing and gaining knowledge.
Professional: Highly organised, proactive and dynamic.
Owns the role and takes responsibility for the functions.
Analytical with a strong problem-solving focus.
Refined communication skills capable of creating strong networks across the business and able to propose solutions at senior forums.
High attention to detail, strong admin orientation with exceptional language and writing ability
Out of the box thinking
Capacity to balance the need to operate independently or as part of a team
Creative and Innovative
Researching skills
Coping with pressure and setbacks
Adaptive and responsive to change
Comfortable with technology
Results oriented


Qualifications


Matric
Degree or Diploma in Human Resource Development/ Human Resources/ Industrial Psychology/ Labour Relations/ BCom law/ LLB