Job Summary

We are looking for a highly professional and experienced Personal Assistant to support a dynamic individual with multiple business ventures. The ideal candidate will have at least 5 years of experience in a similar role, demonstrate strong organizational and communication skills, and possess the confidence and discretion required to manage both business and personal matters efficiently.

This role demands a proactive, detail-oriented individual who can think ahead, anticipate needs, and serve as a dependable right hand to a busy executive.

Key Responsibilities

Executive Support


Manage complex calendars and schedules across various business interests
Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups
Oversee and prioritize email and communication workflows
Conduct business-related research and prepare briefing documents and presentations
Liaise with senior staff, partners, and stakeholders on behalf of the principal


Travel & Logistics


Plan and coordinate domestic and international travel, including visa processing, accommodation, and detailed itineraries
Ensure all logistics for meetings, events, and personal engagements are handled seamlessly


Business & Personal Administration


Monitor tasks, deadlines, and project progress across multiple ventures
Handle confidential documents with utmost discretion
Assist with light bookkeeping, invoicing, and liaising with legal or finance teams
Provide support in managing the principal’s personal obligations, including errands, appointments, and household coordination


Communication & Relationship Management


Draft high-level correspondence and professional communication
Serve as the first point of contact for external parties when necessary
Build rapport with key clients, vendors, and service providers


Requirements


Bachelor's degree in Business Administration, Communications, or a related field
Minimum of 5 years’ experience in a similar high-level Personal or Executive Assistant role
Excellent written and verbal communication skills
Proven ability to manage multiple tasks and priorities under pressure
High emotional intelligence and interpersonal skills
Tech-savvy: proficient in Microsoft Office, Google Workspace, and digital tools for scheduling and coordination