JOB SUMMARY 


One of our clients, in the NGO sector advocating for human and health rights, is seeking to onboard a temporary Finance Manager for a period of 8 months.
The Finance Manager will work under the Operations and Compliance Department and will be based in Nairobi with occasional field travel.
S/he will be responsible for overseeing and managing the financial health and integrity of the organization.
S/he will oversee the planning, implementation, managing, and running of all the finance activities, including organization planning, budgeting, forecasting, internal and external financial reporting, grant management, audit coordination, donor management, and finance policies, as well as oversight of relevant financial regulations and compliance. S/he will have a strong financial and accounting background, with CPA(K) certification, and will be a member of ICPAK. The Finance Manager will have NGO experience and strong people leadership experience. 


DUTIES & RESPONSIBILITIES 

Reporting to the Head of Operations and Compliance, the duties and responsibilities of the Finance Manager will include but not be limited to;

Finance Strategy Planning & Implementation


Lead in developing the organization's annual consolidated budget and related budget notes for Board Approval
Participate in formulating project-specific budgets and in performing financial analysis  that facilitates effective monitoring of the organization’s performance to ensure that the set out objectives and targets are achieved
Lead in developing and monitoring the organization's overhead budget, including recovery of overheads from the various grants.


Finance Policy Implementation and Maintenance


Ensure adherence to Finance policies, SOPs, and procedures within the organization, and provide guidance to management and staff on the interpretation of the same
Provide technical and effective advice on all financial issues and support managers on issues related to financial reporting, budgeting, adherence to reporting standards and regulatory requirements
Maintain awareness and knowledge of financial practices and reporting and accounting standards (IFRS/IAS/SIC/IFIRC) and provide suitable interpretation to managers and staff within the organization
Manage the key accounting processes in strict conformance with the finance manual, including but not limited to payroll processing, payables, receivables, etc. 


Financial Systems Management


Serve as the custodian of the organization’s financial system, including managing user access rights, oversight over postings and audit trail of all transactions recorded in the system
Oversee the effective functioning and continuous improvement of existing automated finance processes, ensuring ongoing accuracy of data recorded in the systems
Ensure consistent and compliant use of the financial management system by all relevant staff, providing support and guidance as needed
Leverage financial data from the system to produce timely and accurate reports, conduct in-depth analysis, and provide actionable insights to support strategic planning and informed decision-making.


Financial Reporting


Lead the month-end closing and year-end closing processes and procedures, ensuring that this happens within the stipulated timelines
Lead financial forecasting and budgeting processes and oversee the preparation of all financial reporting
Ensure prompt submission of monthly, quarterly, annual or as per donor-specific schedules, financial reports to all relevant stakeholders both internally and externally
Highlight risks or variances early through detailed reporting and financial analysis
Ensure proper allocation of costs to donor grants and projects.


Financial Risk Management


Ensure that the organization complies financially with all legal and regulatory requirements and that all relevant licenses, legal and regulatory requirements are procured and valid
Ensure that record keeping meets the requirements of internal policies, auditors, partners, donors and government agencies
Maintain relations with external auditors and investigate their findings and recommendations
Ensure that donor funds are managed responsibly, adhering to regulatory standards, and safeguarding the organization from financial losses or reputational damage.


Fund Raising & Donor Management


Collaborate with program teams to develop donor-compliant budgets for funding proposals
Monitor grant expenditure against approved budgets to avoid under or overspending.


Compliance and Regulatory Adherence


Ensure compliance with local tax laws, donor regulations, financial reporting standards, and audit requirements
Track donor funds and ensure they are used in line with agreed upon terms
Stay updated on changes in financial legislation or donor policies that may pose risks. 


Implement Internal Controls


Ensure internal controls are adhered to and prevent mismanagement, fraud, or misuse of funds
Ensure segregation of duties, including proper authorization and adherence to processes, and ensure regular reconciliations are done as per agreed upon SLA’s.


Capacity Building & Team Leadership


Supervise and mentor finance team to enhance skills in reporting, compliance and financial systems
Foster a culture of accountability and continuous improvement within the finance and organization teams and financial processes.


Any other duties and responsibilities as may be assigned to you from time to time. 

EDUCATION SKILLS & COMPETENCIES DESIRED 


Bachelor’s Degree in commerce, Economics, Accounting, Finance, or related field
A Certified Public Accountant of Kenya (CPA(K))
Member of ICPAK
At least eight (8) years of financial and accounting management experience, 4 years of which must be at the management level focused on leading a financial and accounting function within an NGO environment.
Demonstrable experience in managing a diverse range of stakeholders within the NGO sector
Working knowledge of QuickBooks Accounting System 
Deep understanding of financial models
Strong team management experience—led a team of at least 5+ people
Demonstrated strong oral and written communication skills
Ability to build strong relationships with clients and external actors
Ability to remain calm and in control even under immense pressure
Ability to remain open to change while managing complexities
High level of integrity, confidentiality, trust and dependability with a strong sense of urgency
Results-oriented, entrepreneurial, self-motivated, self-starter who is flexible and adaptable, with the ability to work in a fast-paced, high demand environment.