Activities


As a Payroll Coordinator, you would be responsible for the following:


Administration & Payroll Activities


 To support the processing of the monthly payroll and associated activities
 To process new hires and terminations on the system
 To provide payroll information by responding to internal /external questions and requests
 To ensure efficient printing and distribution of payslips to staff and manage payslip queries
 To provide backup to the Payroll Supervisor when required
 To serve as a point of contact for payroll related issues
 To update HR & payroll records including changes
 To assess, capture and process expense claims on the payroll system
 To capture monthly leave balances and records and trouble shoot any related problems on leave management
To review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll Specialist
To participate in the monthly, quarterly and annual payroll reconciliation.
 To conduct benefit orientations and other benefit training as required.
 To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutions
To assist employees with payroll/benefits claims, queries / questions / concerns.
 To administer statutory deductions such as garnishee orders, etc.
 To ensure Record Retention as per company policy as well as in country legislation
 To undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for audit and other requests
 To act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,
 SRA, NAMRA and BURS and testing SAP and easy file validations.
 Assist with updating Ufiling of UIF including sending monthly declaration file.
 Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislation
 To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met
 To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll
 From time to time to perform ad hoc tasks.


 Ad-hoc Projects


 Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information updates, new SAP solutions or upgrades and HRIS changes and evolutions


 Records


 To input of all payroll and demographic data into the SAP TL system
 To create new employee records in database and ensure their accuracy
 To receive and store employment contract information and ensure that it is classified and stored correctly.
 To update payroll records including changes in salary and related benefits
 To create, organize and confidential HR files and records, e.g. correspondence and reports on employees.
 To capture and ensure accurate processing relevant payroll data and records
 To maintain employee personal files in compliance with applicable legal requirements and best practice


 HSSE:


 To effectively manage and minimise HSE risk within area of responsibility by ensuring:
 Compliance with all HSE Policies, rules, guideline and legal requirements
 Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
 That HSE competency requirements are identified & enforced within area of responsibility


Candidate Profile

As a Payroll Coordinator for TMSA you would possess the following: 


Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
1-2 years experience in payroll administration.
Excellent computer skills in the Microsoft Windows environment.
Knowledge of SAP TL HR module/s would strongly advantageous.
Knowledge of banking electronic payment or payroll systems.
Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).