Reports to: Program Manager, Transforming Lives Through Nutrition

Duration: 3 months

Scope of the Position

The Contract Nutrition Program Coordinator will provide collaborative technical leadership for the project in Bauchi. The position will work under the direct management of Program Manager Transforming Lives Through Nutrition.

Specific Responsibilities

The Contract Nutrition... Program Coordinator will be responsible for the following:


Provide technical guidance and support to achieve timely, high-quality project deliverables and meet project objectives and donor requirements.
Develop and maintain detailed tracking tools for the utilization of the RUTF at the facilities in Bauchi, Kebbi, and Sokoto state.
Develop and maintain detailed tracking tools for children enrolled in the CMAM program in Bauchi, Kebbi, and Sokoto state.
Follow up with health facilities and caregivers to track progress of SAM children enrolled in the program Bauchi, Kebbi and Sokoto states.
Work with the communication team to track and develop success stories for the program 
Guide the technical aspects of the project. Ensure that activities are implemented in compliance with the best practices inscribed in IMAM guidelines. 
Provide guidance and support to the health facility teams delivering the intervention in Bauchi, Kebbi and Sokoto state.
Develop work plans for the project.
Coordinate with nutrition program officers in Kebbi and Sokoto to provide weekly activity progress report. 
Coordinate with the various stakeholders across the states to ensure the seamless implementation of the project. 
Undertake other duties as required.


Required Competencies


Superior technical knowledge and experience in one or more of the following areas: food systems for nutrition and/or public health nutrition (including prevention and treatment of acute malnutrition, adolescent health and nutrition, maternal/infant/child health and nutrition). 
Superior leadership, management and communication skills--this includes professional experience interacting with donor, host country governments and other relevant stakeholders.
Strong interpersonal skills and experience working effectively in teams and cross-cultural settings. 
Excellent time management and personal organization skills.
Ability to respond rapidly to shifting implementation scenarios.
Comfortable working in a matrixed, integrated work environment. 
Confident giving and receiving feedback in a direct, professional manner. 
Capacity to direct multiple long and short-term activities simultaneously with minimal supervision.
Ability to work effectively with local government and NGO stakeholders.
Skilled in fostering new and effective partnerships, facilitating meetings, and effectively participating in technical working groups. 


Qualifications


Education: Degree in public health nutrition or a related field and a minimum of 5 years work experience or equivalent combination of skills and experience.
Experience: Prior experience working in complex nutrition programs, preferably with direct experience in Nigeria
Knowledge of nutrition and other public health related areas.
Demonstrated experience working and/or collaborating with government ministries and other development partners in multi-sectoral nutrition programming. 
Substantial institutional and staff expertise in implementing complex capacity building programs, in resource-constrained environments.
Strong experience and demonstrated success in coordinating activities with multiple stakeholders to optimize the use of limited resources, including the development of joint work plans.
Excellent capacity building and coordination skills. Ability to delegate responsibilities effectively and coach and mentor staff from different cultures.
Ability to respond rapidly to shifting implementation scenarios. An ability to work in challenging and changing environments, and to see through challenges to find solutions; an ability to maintain balance when under stress.
Experience working effectively in partnership with staff, collaborating organizations, consortiums, international donors and agencies, host country governments and ministries, and other relevant stakeholders.
Working knowledge of Microsoft software packages: Word, Excel, PowerPoint, Outlook.
Excellent English language skills, both written and spoken, with strong presentation skills. Ability to prepare and disseminate project findings, success stories, and other documents effectively. more

The Office Assistant has the responsibility for providing general support services to the Kilifi Office to ensure its smooth functioning.

Key Responsibilities:

Administrative Support :


Provide general administrative support to the Finance and Administration Officers and other team members as required.
Assist with managing office supplies, inventory, and ordering new materials when... necessary.
Assist in scanning, photocopying and filling of physical office documents e.g invoices, receipts etc
Assist in organizing meetings, appointments, and coordinating office events or workshops.
Manage the office calendar and ensure effective scheduling of meetings and deadlines.


Finance Assistance :


Support the Finance and Admin Officer in maintaining financial records in accordance with HKI's accounting standards.
Organize and maintain financial files and documentation for easy access and audit purposes.
Support the coordination and monitoring of office Petty cash.


Clerical and Document Management :


Maintain and update internal records, databases, and spreadsheets, ensuring accuracy and confidentiality.
Assist with scanning, copying, and filing documents for easy retrieval.


Inventory and Office Management :


Maintain an inventory of office supplies, ensuring that the office is fully stocked with necessary materials.
Assist in managing office equipment (computers, printers, etc.) and ensure that they are in good working condition.
Report any issues related to office equipment or supplies and coordinate repairs or restocking.


Preparation of Staff Tea and Refreshments :


Prepare tea, coffee, and other refreshments for staff as needed, ensuring that drinks are served in a timely and pleasant manner.
Ensure that staff tea/coffee stations are clean, well-stocked, and organized throughout the day.
Assist in ensuring that the office kitchen area remains tidy and supplies are replenished regularly.


General Office Maintenance:


Ensure that the office environment is clean, organized, and conducive to a productive work environment.
Assist in managing office facilities (e.g managing air conditioning, electricity, water) to maintain a comfortable workspace.


Other Duties:


Perform any other administrative tasks as assigned by the Finance and Admin Officer.
Maintain confidentiality and ensure compliance with organizational policies and procedures.


Qualifications and Skills:

Education :


A minimum of certification in administration, or business management is preferred.


Experience :


At least 2-3 years of experience in an office administration is preferred.
Familiarity with financial processes, document management, and office coordination is a plus. more

The Operations Officer must be exceptionally well organized, as s/he will be responsible for ensuring systems and processes are efficient and effective to enable the smooth running of the KE country office as well as ensure compliance with all legal and reporting requirements that the Country office will need to execute its programs. In close collaboration with the country team, ensure the safety... and security of the Kenya teams, regional and global teams based in Kenya and employees and partners visiting the Kenya country Office on missions.

Detailed tasks.

Operational Planning and Strategy


Collaborate with teams to develop and implement operational plans and strategies aligned with the organization's mission and goals.
Analyze operational processes, identify areas for improvement, and implement best practices to enhance efficiency and effectiveness.
Develop and update the supporting operational, policy, control and/or risk management frameworks, involving the implementation of the latest approaches and methodologies, streamlined business processes, new/revised procurement policies and related tools, systems, technologies and related procedures.


Operations Budget Development and Implementation


Leading the operations team and in close collaboration with the Finance, and Programs teams:
Spearhead the budgeting and forecasting process for the operations department for each grant/award.
Support audits during fieldwork and implementation of audit recommendations on operations.
Support operational donor reporting: asset management, compliance, and disposal.


Financial management and new business development


Monitor the spending of the operations budget and work with the finance team to address any discrepancies or budgetary challenges.
Review and approve payments on the banking platforms as a signatory.


Manage information Technology and Technology Integration


In close collaboration with Global Operations and the Information Operating Systems teams and the Kenya Procurement teams:
Ensure successful migration and implementation of the Kenya Country Office SharePoint to include migration of the procurement share point and the administration share point and continuous filing.
Develop an in-country implementation plan to include sensitization sessions with the Kenya teams and provide feedback to the global operations teams.
Ensure proper backups and protection of Helen Keller Intl data including compliance with the Kenya legal data protection laws.
Ensure the implementation of ICT systems and ensure country compliance to the Information Systems regulations such as Section 889


Compliance and Risk Management

In collaboration with the Country Director, Finance, Procurement, Grants & Contracts, and Global Operations teams ensure the Kenya country office complies with all legal and audit requirements including:


As technical officer, advise on correct and consistent application of policies and procedures in the management of operations functions through the provision of technical leadership, guidance and support to the country office and sub-offices.
Identify and mitigate potential operational risks, including security and safety concerns, to protect staff and assets.
Ensure that all Kenya Country Office operations adhere to Helen Keller International Policies, Donor Regulations and the country laws.
Provide appropriate application and interpretation of operations rules, regulations, policies and procedures. Ensures arriving and departing staff are briefed on administrative and operations procedures and requirements.
Compliance with Labor laws and ensuring implementation of newly enacted laws.
Make recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues considering the prevailing conditions.


Security compliance:


Ensure the Helen Keller security plans and visitors guide are regularly updated and validated.
Conducting security surveillance and providing timely and accurate security updates.
Ensure annual First Aid training for staff including Hostile Environment Awareness Training (HEAT) as appropriate.


Management of logistics, administration, and procurement


Ensure cost-effective supply chain management and procurement while adhering to organizational policies and regulations.
Collaborate with the procurement team to develop and update procurement plans and ensure its utilization.
Oversee procurement processes, from sourcing to delivery, ensuring timely distribution of project supplies and equipment and reconciliation of deliverables.
Maintain efficient travel arrangements, including visa processing and international travel compliance and plan
Coordinate workshops and events, ensuring safety, security, and adherence to guidelines.
Manage and document administrative correspondence and staff movement records.
Provide guidance and training to staff on procurement and administrative policies. Communicate updates on policies, procedures, and regulations to ensure compliance.
Develop and maintain a database of reliable suppliers and service providers, emphasizing and ensure they meet quality and cost-effectiveness requirements.
Manage and oversee delivery, framework, and purchase contracts in alignment with organizational guidelines.
Review and analyze vehicle and resource management reports to improve efficiency.
Actively participate in country management meetings, contributing to operational decision-making and strategy development.
Ensure procurement of goods and services and logitics as requested by teams are done in a timely manner and consistent with Helen Keller policies.
Ensure operationalization of Kprocure and induction of staff on the same and all procurement and logistics


Partnership and Vendor Management:


Cultivate and maintain partnerships with relevant stakeholders, including governmental agencies (NGO board, HENNET), donors, and other NGOs.
Oversee vendor contracts and negotiate terms to optimize service quality and cost-effectiveness.


Human Resources Management:


Provide strategic leadership and oversight to the operations department, ensuring alignment with organizational goals and priorities.
Supervise Field Administration Officers, Procurement, and logistics officers.
Support the people and culture team to develop and implement HR policies and procedures to maintain a positive and inclusive work environment.


Any other duties as may be assigned from time to time by the Country Director.

Qualifications


A bachelor’s or master’s degree and professional qualification in business administration, accounting, finance, logistics, or other relevant fields.
A master’s degree with a minimum of 6 years experience or a bachelor’s degree with a minimum of 9 years experience in operations (finance, procurement, logistics, administration) preferably for an International NGO.
Strong financial management skills, including budgeting and financial analysis.
Knowledge of major donors’ procurement regulations and regulations.
Excellent communication and interpersonal skills.
Demonstrated experience in management and supervision of staff.
Computer literate - knowledge of Microsoft Office suite (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.
Good knowledge of local laws and procedures for operations
Ability to perform duties that require close attention to detail.
prioritize workload, assume responsibility, and follow through to completion.
Maintain balance when under stress.
Work in a decentralized and matrixed organizational structure with a highly collaborative approach. more

Key Responsibilities

Ensure quality implementation of the project


Act as a focal and liaison person to the county, sub-counties, and other partners and support in organizing meetings with relevant county departments and stakeholders throughout the project.
Develop monthly activity workplan and track the progress regularly
Attend a five-day mandatory participatory action research... methodology training (March17-22)
Work collaboratively with Helen Keller program and M &E teams as well as consultants
Assisting in the preparation of reports, presentations, learning events
Through respect of Helen Keller procurement processes and procedures, make timely requests for supplies and commodities as per project budget and procurement plan.


Organize project coordination forums with external and internal stakeholders


Represent Helen Keller in county coordination, other stakeholder meetings and any other forum as may be assigned.
Work in collaboration with the communities and local leaders at all stages of project implementation


Monitor Project Progress and Document the achievements.


Support enumerator data collection training
On-site and direct supervision and management of data collection activities to ensure adherence to prescribed protocols and quality standards
Facilitate Key Informant Interviews, In-depth Interviews, and Focus Group Discussions, and administer surveys using participatory approaches
Support data cleaning and analysis.
Support documentation of human-interest stories, and best practices from the project implementation for learning
Any other responsibilities as assigned.


Quality Assurance and Quality Control


Ensure consistency of information collected through KIIs and FGDs
Conduct in-person adherence to prescribed data collection protocols
Lead daily data collection debriefs to provide feedback and address challenges for data quality improvement
Submit daily reports based on a standardized checklist developed to document adherence to data collection protocol and team performance.


Qualifications and Skills Required


Master’s degree in social sciences, Gender Studies, or related from a recognized university. Ph.D. students will be considered.
Minimum 5 years’ experience with participatory action research including participatory research methods
Experience in community engagement, mobilization, and working directly with community groups.
Demonstrated experience facilitating Key Informant Interviews and Focus Group Discussions and other qualitative data methods
Demonstrated ability to write and speak English, Swahili and fluency in the local language
Familiarity with GESI approaches and health systems in nutrition and health programming and local communities is an added advantage
Ability to collaborate within teams and build equitable, trust-based partnerships with community stakeholders
Experience working with cross cultural and multidisciplinary teams
Demonstrated experience in understanding research ethics and safeguarding, particularly in community-based and participatory contexts, including consent processes and power dynamics.
Must be willing to travel across sub counties, wards and work long flexible hours including some weekends
Any other duties as assigned more

Objective of the Program Officer Position:


Ensure quality implementation of the project
Monitor Project Progress and document the achievements
Strengthen Coordination with project stakeholders
Facilitate timely provision of project supplies and commodities.


Specific Objectives

Ensure quality implementation of the project:


In liaison with Nutrition Program Manager, develop... monthly activity workplan and track the progress regularly.
Support the Nutrition Program Manager to prepare quality monthly, quarterly, and semi-annual reports.
Ensure integration of project plans in the County health and nutrition annual work plan (AWPs)
Actively participate in county planning and coordination meetings.


Monitor Project Progress, and Document the achievements


Track project performance and document achievements
Document human interest stories, and best practices from the project implementation for learning and duplicating in other project areas
Conduct day to day monitoring of the project and provide feedback to improve project performance
Plan and implement project data reviews, document findings and recommendations and work with counties to implement the actions agreed.


Organize project coordination forums with external and internal stakeholders


Represent Helen Keller Intl in county coordination forums
Organize county project inception meetings, project planning, project closure meetings and other relevant forums that facilitate project implementation and feedback sharing.
Ensure effective communication and networking is developed and maintained through partnership and collaboration with the CHMTs and other partners within implementing counties
Act as the focal communication point for the project in the counties assigned.


Facilitate timely provision of project supplies and commodities


Through respect of Helen Keller procurement processes and procedures, make timely request for supplies and commodities as detailed in the project procurement plan.
Manage activity budget to ensure all expenses are within the approved limits and meet HKI standards regarding financial management, accountability, and good governance


Qualifications


Bachelor’s degree in nutrition, public health or equivalent
At least five years’ experience in humanitarian programs
Excellent written and spoken English and Swahili.
Good knowledge of vitamin A supplementation and deworming programs policies and strategies in Kenya. more

We are seeking an Operations Manager to coordinate administrative, procurement and award management processes for a diverse and impactful multi-country program portfolio being implemented in Sub-Saharan Africa and Asia:  Transforming Lives through Nutrition.
This comprehensive program delivers five life-saving health services: supplementing women with essential vitamins during pregnancy,... supporting optimal breastfeeding, improving diets for infants and young children, screening children for acute malnutrition and getting treatment to them as early as possible, and delivering Vitamin A.
This is a local hire position: salary and benefits will align with local terms and conditions in Kenya or Nigeria.  All candidates must be work authorized in the country where they are applying.
Functional Relationships
Helen Keller has a matrixed reporting structure.  Regular communication and a spirit of teamwork are essential to make this structure thrive.
Reporting to the Associate Director Operations and Finance, the Operations Manager will collaborate with technical experts and managers across program and operations in global management and in country program offices to achieve efficient and effective program delivery.         
The Transforming Lives portfolio is managed by a central Program Management Team (PMT) with support from technical experts from across the organization. The PMT and the Operations Manager provide guidance to and coordinate the activities of country office teams. This position will liaise with country project teams and their operations colleagues to facilitate the integration of all facets of the program work with the common goal of ensuring that project objectives are met.
Key Responsibilities
Administration & Procurement

Act as central point of contact for country office operations colleagues to guide the efficient and compliant procurement of program commodities and equipment and manage supply chain logistics.
Coordinate and track processes conducted by country office teams; troubleshoot matters arising; support teams by conducting research and providing information to support compliance with Helen Keller policies and procedures.
Facilitate import customs clearance and warehousing solutions when required.
Flag potential problems and bottlenecks to senior staff, as needed.
Manage procurement of services on behalf of the central program team.
Coordinate international travel and necessary documentation for the central team.
Liaise with People & Culture on recruitment processes, staff learning and development activities, and other Human Resources actions, as needed.

Coordination

Organize and manage logistics of global Transforming Lives gatherings and events. Liaise with counterparts on other program teams, as needed.
Continually refine and document coordination processes among implementing country offices, the central team, and relevant global units regarding portfolio administration. Document workflows, develop job aids, and train colleagues, as needed.
Model collaboration for your matrixed team: effectively consult and inform colleagues to maximize efficiency and knowledge sharing; and integrate guidance and direction from subject matter experts in your team and elsewhere in the global organization to maximize performance.
Ensure accountability to clients, partners, colleagues and donors by providing ongoing feedback in a context of mutual respect.

Award Management and Donor Relations

Guide country office colleagues to prepare and manage sub-awards and review for quality and timeliness. Provide training, as needed.
Coordinate scheduling and track work assignments to support the PMT to prepare and submit high quality donor reports and track donations in a timely manner.
Maintain award and program management systems. Contribute to the ongoing improvement of those systems. Document workflows, develop job aids, and train colleagues, as needed.
Establish clear agendas and protocols for donor visits to project sites.  Liaise with country offices to coordinate logistics.  

Required Qualifications and Competencies
Demonstrated experience and ability to:

Prepare subawards that comply with donor and organizational requirements.
Arrange complex travel and meeting logistics.
Procure goods and services in accordance with donor and organizational requirements.
Collaborate across departments and program partners to integrate all aspects of operations with the work of program teams to meet program outcomes and fulfill objectives established in awards.

Coordinate and supervise administrative, and operational staff.  Experience working with remote teams across multiple project sites a strong plus.
Continually improve processes and systems to achieve greater efficiency and collaboration.
Train colleagues on processes and systems and support them with clear documentation and job aids.


Very good oral and written English language skills sufficient to prepare routine business correspondence and status reports.
Ability to communicate in French a strong plus.
Excellent interpersonal skills, including an ability to communicate effectively across cultures.
Highly computer literate including knowledge of Microsoft office suite or equivalent and advanced Excel skills.
Well-established and practiced organizational and planning skills.

Ability and willingness to:

Flex schedule to accommodate availability of colleagues in other time zones;
Travel occasionally to project country offices and/or to program workshops..

NOTE: All staff must be vaccinated against COVID-19 in order to travel internationally.

Collaborative, flexible and solution-oriented. An ability to maintain balance when under stress.
Demonstrable respect for all persons regardless of religion, ethnicity, class or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.
Personal commitment to Helen Keller’s mission and the values embodied by our namesake and co-founder: courage, integrity, rigor, and compassion.

Qualifications

Master’s degree in business administration, financial management, logistics, or a relevant field; plus
Minimum of 6-8 years of directly relevant experience or equivalent combination or education and experience. more

Objective of the Program Officer Position:

Ensure quality implementation of the project
Monitor Project Progress and document the achievements
Strengthen Coordination with project stakeholders
Facilitate timely provision of project supplies and commodities.

Specific Objectives
County Health System Strengthening

In liaison with the County DOH and Partners develop joint work plans for... key activities as stipulated in the project document.
In liaison with the county department of health undertake periodic capacity assessment across the health facility staff and structure OJT and Mentorship sessions to the health facilities based on specific needs.
Work closely with the MOH and undertake targeted capacity building for County teams on various aspects of the nutrition program to enhance program implementation.
Participate in coordination meetings at the County level with the MOH and Partners including NTWG, CNTF, and any other.
Coordinate with the other nutritional NGOs, CIFF, UNICEF, WFP, other partners and MoH at County and Sub County level.
Support development of County work plans with the S/CHMTs and schedule joint supervisions to enhance quality programming.
Support community Health Strategy and Community Resilience activities
In liaison with the Community Strategy Focal persons at the County and Sub County level, support CHS activities at the community level including community dialogue and action days, sensitization sessions for community members among others.
Support MOH to develop, implement and monitor Social Behaviour Change Communication Strategies in Kisumu County.
Support the MOH to develop a practical community feedback mechanism geared at improving quality of service delivery at the County level.
Supports the nutrition team in the implementation of community approach through regular contact and exchange with the community leaders,
Ensure quality implementation of the project.

Develop monthly activity workplan and track the progress regularly.

Ensure activities are implemented within the approved budget.
Develop quality monthly, quarterly, and annual project performance reports to share with donors and relevant stakeholders.
Ensure integration of project plans in the County health and nutrition annual work plan (AWPs) by actively participate in County planning and coordination meetings.

Monitor Project Progress and Document the achievements.

Document human interest stories, and best practices from the project implementation for learning and duplicating in other project areas.
Conduct day to day monitoring of the project and provide feedback to improve project performance.
Plan and implement project data reviews, document findings and recommendations and work with counties to implement the remedial actions agreed.
Compiles program reports on a timely basis in liaison with other program staff; Weekly SitRep, Monthly (statistical and narrative), Quarterly
In collaboration with the Program Manager prepare progress reports, donor reports, proposals, Program reports project procurement plan and contributes to survey reports (PECS).
In collaboration with Program Manager and coordination team; contribute in defining technical strategy when required.
In liaison with the program manager develop project proposal to address County specific gaps
Support MOH focal persons on information, data management and reporting through the DHIS2.
Participate in the planning, organizing and implementation of surveys, assessments and research studies including post distribution monitoring.

Organize project coordination forums with external and internal stakeholders.

Represent Helen Keller Intl in county coordination forums.
Organize county project inception meetings, project planning, project closure meetings and other relevant forums that facilitate project implementation and feedback sharing.
Ensure effective communication and networking is developed and maintained through partnership and collaboration with MOH (S/CHMT), INGOs, NGOs, CBOs and the UN and other partners within implementing counties.
Act as the focal communication point for the project in the counties assigned.
Work in collaboration with the communities and local leaders at all stages of project implementation

Facilitate timely provision of project supplies and commodities.

Through respect of Helen Keller procurement processes and procedures, make timely request for supplies and commodities as detailed in the project procurement plan.

Finance, Logistics

Manage activity budget to ensure all expenses are within the approved limits and meet HKI standards regarding financial management, accountability, and good governance.
Prepare cash forecast in liaison with the other program staff in line with the work plans.
Ensure the expenditure is as stipulated in the budget lines and strict adherence to the budget limits.
Propose anticipated budget realignment in line with field realities.
In liaison with the Program Manager and the Finance and administration officer Monitor budget spending in line with spending plan; ensure diligence in grants utilization including timely spending and value for money.
Support the Program manager in monthly budget reviews and suggesting amendments to Finance.
Any other roles as assigned by the supervisor.

Qualifications

A Bachelors degree in Food Nutrition and Dietetics, Nutrition, Nursing, Public Health nutrition option or equivalent
At least 5 years of experience in public health programs
Excellent written and spoken English and Swahili.
Good knowledge of HiNi, vitamin A supplementation and deworming programs policies and strategies in Kenya.

Competencies

Demonstrated experience working with the Ministry of Health, County Department of health, health care workers and community health volunteers.
Demonstrated experience in coordination and management of nutrition and health projects.
Conversant with the HiNi Package
Experience in training of health workers and Community Health Volunteers on various nutrition modules.
Experience in nutrition counselling to caregivers and community
Experience in conducting community dialogs.
Ability to analyze data and produce quality reports
Demonstrated experience in preparation of donors’ proposals, budgets, and reports
Able to priorities clearly, oversee multiple tasks, and set clear objectives to be achieved
Commitment to accountability principals and knowledgeable of quality assurance.
Knowledge of computer applications such as Word, Excel, PowerPoint, and MS Outlook.
Ability to work independently with minimal supervision
Capacity to work under pressure and manage personal stress levels.
Creative, open-minded, flexible, and self-learner.
Team Player with good interpersonal skills

The deadline of application is 7th August 2023 more

Specific Objectives
Ensure quality implementation of the project:

In liaison with Nutrition Program Manager, develop monthly activity workplan and track the progress regularly.
Support the Nutrition Program Manager to prepare quality monthly, quarterly, and semi-annual reports.
Ensure integration of project plans in the County health and nutrition annual work plan (AWPs)
Actively... participate in county planning and coordination meetings.

Monitor Project Progress, and Document the achievements:

Track project performance and document achievements
Document human interest stories, and best practices from the project implementation for learning and duplicating in other project areas.
Conduct day to day monitoring of the project and provide feedback to improve project performance.
Plan and implement project data reviews, document findings and recommendations and work with counties to implement the actions agreed.

Organize project coordination forums with external and internal stakeholders:

Participate in technical working groups and stakeholders’ coordination forums in counties.
Ensure effective communication and collaboration with the County and sub-county health management teams.

Qualifications

Bachelor’s degree in Nutrition, public health or equivalent
Excellent written and spoken English and Swahili.
Good knowledge of vitamin A supplementation and deworming programs policies and strategies in Kenya.

Competencies

Ability to analyze data and produce quality reports.
Able to priorities clearly, oversee multiple tasks, and set clear objectives to be achieved.
Knowledge of computer applications such as Word, Excel, PowerPoint, and MS Outlook.
Ability to work independently with minimal supervision.
Creative, open-minded, flexible, and self-learner.
Team Player with good interpersonal skills

The deadline of application is 31st July 2023. more

Vehicle Management and logistics:

Manage vehicles with care and use them with respect. Drive HKI vehicles in a safe and secure manner in accordance with local law and the policies of HKI
Ensure routine check-up of the vehicles; this include but not limited to oil, brake function, water, lights & tire condition, windshield wipers, etc.
Assists with vehicle repairs when they break down by... taking them to the garage or for service if necessary, and ensure they are in satisfactory condition
Ensure all vehicles have valid insurance stickers on the windscreen
Maintain a vehicle management process and database that includes vehicle logs sheets, and tracks mileage, fuel consumption, maintenance/repair management and costs, for each vehicle.
Ensure that all Helen Keller staff meet required driving standards prior to them being able to drive Helen Keller vehicles.
Confirm availability of vehicle tools and equipment before, during and after work; this include and not limited to the spare tires, tools and first aid kits.
Ensure safety of the vehicle by packing at the designated areas/secure place with all doors and windows locked, keys kept safely

Driving staff to various destinations as required:

Ensure that all passengers are always on safety belts
Must drive vehicles safely and comfortably and must exercise defensive driving while on the road to prevent accident.
Reckless driving shall be sufficient ground for the driver’s recall and consequently be a cause of disciplinary action.
He/she shall adhere to Safety and Security regulations/SOPs including ensuring COVID 19 prevention measures are adhered to by the passengers
Drive staff to various destinations as per the schedule

Reporting

Prepare and submit Monthly Vehicle performance reports
Submit incidence reports promptly using standard templates
Ensure all relevant vehicle documents/forms are duly filled e.g. incident forms, logbooks, transport waivers

Messenger duties

Collects and delivers mail at the Post Office, courier offices and other offices
Delivers letters and documents to suppliers/service providers when required and ensure delivery books are accurately filled
Assists in packaging and loading supplies or project materials to various destinations
Support the Operations department on routine logistics tasks and requested
Assists in any other duties assigned by his or her supervisors

Qualifications

Certificate of Good Conduct
Clean and valid driving license and good track record
Good command of the English language
Have completed Secondary school education.
Computer skills and knowledge is required
Defensive driving training is an added advantage
Prior experience working with NGO
At least 4 years accident-free driving.
Fitness to work certificate and eye test.
Driving experience within Baringo County will be an advantage

Competencies

Courtesy, tact, patience
Excellent Driving skills
Attention to detail
Ability to prioritize requests
Flexibility to take on a variety of tasks
Commitment to Helen Keller Intl mission and core values. more