Overview


This is an opportunity to drive the messaging and impact of CIFOR-ICRAF research and action on the ground. The Executive Communications Officer will play a pivotal role in enhancing the visibility and thought leadership of CIFOR-ICRAF by managing key social media channels, drafting speeches, and preparing high-quality presentations. The successful candidate will ensure that all... communications align with the organization’s mission, vision, and strategic priorities, reflecting the voice and values of the organization.
The primary objective of this assignment is to strengthen the organization’s public profile and thought leadership through strategic and effective communication. The Executive Communications Officer will achieve this by:
Crafting compelling speeches and talking points that effectively communicate the vision, values, and organizational goals
Developing visually appealing and impactful presentations
Managing and curating social media presence to enhance engagement with key audiences and stakeholders
Providing comprehensive communications support to ensure consistency and alignment with the organization’s strategic priorities and internal messaging


Duties and responsibilities

 Social Media Management:


Develop, implement, and manage social media accounts and strategy
Create, curate, and schedule engaging content across key platforms (Twitter/X, LinkedIn)
Monitor, analyze, and report on social media performance and engagement
Ensure brand consistency and manage online interactions in a timely and professional manner


Speechwriting:


Draft, edit, and refine speeches, talking points, and remarks for public appearances, events, and internal meetings
Conduct thorough research to ensure speeches are relevant, impactful, and aligned with current organizational and industry trends
Collaborate with relevant teams to gather insights and data to support key messages


Presentation Development:


Design and develop visually compelling and informative presentations for various audiences, including stakeholders, partners, and internal staff
Ensure presentations are aligned with messaging and organizational branding guidelines
Maintain a repository of presentation templates and materials for reuse and adaptation


General Communications Support:


Provide strategic communications advice and support on media engagements and public appearances
Drive internal communications initiatives
Write regular staff newsletters and opinion pieces
Support filming the CEO (Communications, Outreach and Engagement)
Coordinate with the broader communications team to ensure alignment and integration of messaging across platforms
Prepare briefing materials, reports, and other documentation as required
Manage special projects and perform other duties assigned


Education, knowledge and experience


Bachelor’s degree in communications, public relations, journalism or a related field
Minimum of 3 years of experience in communications, preferably in a high-profile or executive environment
Proven experience in managing social media platforms for corporate communications (senior executives, organizations, initiatives)
Strong background in writing (speeches, newsletters, opinion pieces etc.) and content creation
Proficiency in designing presentations using tools such as PowerPoint, Keynote, or Canva


The application deadline is 12 Apr 2025 more

Overview


To coordinate, facilitate, and technically implement the MELIA program of CIFOR-ICRAF’s Global Landscapes Forum program while ensuring integration and synergy with wider Quality For Impact (Q4I) and CIFOR-ICRAF initiatives


Duties and responsibilities

Under the guidance of the Senior Economist, assist in the development and implementation of the MELIA framework and processes,... ensuring close alignment and coordinating communication between Q4I unit and the GLF secretariat and innovations


Develop formats and templates for aligning/harmonizing and optimizing MELIA processes while refining and updating tracking tools for GLF activities and programmes
Manage quantitative and qualitative data gathering and analysis for indicators (including the development of surveys, holding interviews, etc.)
Visualize indicators and tracking using appropriate formats (dashboards, presentations, other formats as needed)
Ensure integration of GLF MELIA system with CIFOR-ICRAF systems and processes.
Ensure that the GLF project’s profile and MELIA module in the CIFOR-ICRAF organizational MELIA system up to date so that GLF’s contribution to CIFOR-ICRAF’s core institutional KPIs and knowledge uptake is recorded.
Collaborate with GLF team to strategize, set in place and maintain a system for tracking progress, impact and alignment with evaluation needs.


Coordinate internal and external evaluations of the GLF, ensuring GLF’s programs keep serving its global and regional audiences.

Monitor and assess stakeholder engagement mechanisms and lead the development of outcome stories


Monitor qualitative and quantitative indicators to show-case results, targeting key areas of GLF’s ToC
Develop timely yearly outcome stories to track impact of the core activities of the GLF
Develop tailored / accurate impact evaluation processes (interpretation of quantitative as well as qualitative indicators) and support in highlighting results of stakeholder engagement mechanisms.


Responsible for donor deliverable tracking and reporting

Other duties as directed.

Requirements


MSc in Economics, Social Sciences, or other relevant field
At least five years of working experience in a Non Governmental organization.
First experience in Monitoring, Evaluation, Impact assessment or closely related fields
Familiarity with the project cycle
Fluent in english, french is an advantage
Required skills: analytical and creative thinking, communications and writing, ability to work with a diverse group of colleagues and partners
Willing to travel.


The application deadline is 01 Apr 2025 more

Duties and responsibilities


Provide first-level technical support to resolve IT hardware and software issues for users
Document and manage IT service tickets, ensuring timely resolution and user satisfaction
Train end-users on IT systems, tools, and security best practices
Assist in managing IT inventory and ensuring compliance with organizational... policies.


Requirements


Bachelor’s degree in computer science, Information Technology, or a related field (or equivalent experience).
Relevant certifications such as CompTIA A+, Microsoft Certified IT Professional (MCITP), Cisco Certified Network Associate (CCNA), or Google IT Support Professional Certification are appreciated.
At least 4 years of experience in IT support or a related field.
Experience in diagnosing and resolving escalated problems in response to IT users reported incidents.
Experience in monitoring and troubleshooting network connectivity and resolving network problems.
Familiarity with institutional information technology support policies and procedures more

Duties and responsibilities


Monitor the daily progress of projects
Provide detailed updates to project managers or other stakeholders
Ensure team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
Organize reports, invoices, contracts, and other financial files for easy access
Plan meetings and organizing project... logistics
Contribute to the strategy and planning of the Department.
Oversight and monitor IT and Knowledge Management operations, quality assurance, data security, technical support, etc.
Liaise with country offices on project management, resource allocation, etc., under the technical guidance of Knowledge Management and Information Technology management representatives, who are also in charge of directly managing the KMIT staff in the country offices, according to the agreements with the Regional Knowledge Management and Information Technology Manager.
Contribute to policy implementation, regulatory adherence, audit and review, etc.
Provide training and support to country office staff and key users (e.g., new systems, policies, and procedures).
Report to HQ on IT and Knowledge Management performance, issues, country/ regional initiatives, etc.


Requirements


Master’s degree in computer science, Information Technology, or a related field (or equivalent experience).
Relevant certifications in the area of Project Management or Project Coordination are appreciated
Relevant certifications such as CompTIA A+, Microsoft Certified IT Professional (MCITP), Cisco Certified Network Associate (CCNA), or Google IT Support Professional Certification are appreciated.
At least 5 years of experience in IT or IT-based Knowledge Management Project Management or Project Coordination.
Experience in diagnosing and resolving escalated problems in response to users reported incidents.
Experience in monitoring and troubleshooting network connectivity and resolving network problems.
Familiarity with institutional Information Technology and/or Knowledge Management policies and procedures. more

Duties and responsibilities


Support the Student Training Program of CIMMYT Academy and its related administrative procedures.
Administer the student contract process in liaison with the student, university, the research programs and relevant CIMMYT internal units for logistic and administrative arrangements.
Conduct onboarding including but not limited to housing, travel, immigration,... health insurance, etc. Participate in informative talks related to CIMMYT Academy, CIMMYT services and facilities, logistics, etc.
Ensure effective induction of students and integration to the research program and organization. Take part in the planning and implementation of induction sessions.
Maintain the database and records of new and past students (documentation, communications, forms, attachments) complete up to date in the Academy systems (LMS, Dynamics, other databases).
Ensure effective offboarding for the students, by ensuring they fulfill the satisfaction survey and any other related formalities.
Take part and support in logistics and communication with students about institutional and CIMMYT Academy’s events and initiatives, and all social engagement initiatives, including charity events.
Maintain close relationships with the student community, ensuring their well-being, and providing support as needed.
Support the communication efforts of the Academy as required, internally within CIMMYT and externally with students and prepare presentations and reports as required.
Support initiatives with CIMMYT Academy’s networks (Alumni and capacity development) and maintain effective, professional and fluent communication channels with all CIMMYT area.


Requirements


Bachelor’s degree in administration, Human Resources, International Relations, or similar field.
3-4 years relevant experience
Advanced level of English.
User Advanced level in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
Experience of international and intercultural work environments. more

Strategic Support and Alignment


Conduct regular assessments of country office operations to ensure alignment with organizational mission, strategic objectives, and regional priorities.
Review the strategic impact of country office activities and initiatives, providing insights and recommendations for improvement or adjustments.


Governance and Compliance


Verify adherence to... organizational policies, Delegation of Authority (DOA), and compliance standards in BS areas.
Conduct spot checks or audits of country office operations to ensure compliance with governance requirements, providing recommendations for corrective action if necessary.
Collaborate with Finance to review compliance, holding country offices accountable for any irregularities or mismanagement.


 Operational Effectiveness


Monitor the operational performance of country offices, identifying bottlenecks or inefficiencies in key areas (procurement, fleet, travel, etc.).
Assist country offices in implementing process improvements and capacity-building initiatives to enhance operational efficiency.
Provide high-level support to ensure the effective utilization of resources (e.g., fleet, facilities) and alignment with cost management strategies.


Workforce and Talent Development


Evaluate leadership and management practices within country offices, providing mentorship and guidance to enhance team engagement and morale.
Support talent development initiatives, focusing on building local capacity in alignment with organizational needs and regional strategies.
Work with HR to address workforce gaps and implement strategies to strengthen team cohesion and performance across the region.


Risk Management and Compliance in Procurement and Contracts


Evaluate leadership and management practices within country offices, providing mentorship and guidance to enhance team engagement and morale.
Support talent development initiatives, focusing on building local capacity in alignment with organizational needs and regional strategies.
Work with HR to address workforce gaps and implement strategies to strengthen team cohesion and performance across the region.


Stakeholder Engagement and Representation


Strengthen relationships with local suppliers, to enhance the organization’s reputation and ensure alignment with local practices.
Act as a representative of the Regional/H? team in country offices, building trust and ensuring effective communication with key stakeholders.


Requirements


 Advanced degree in Business Administration, Public Administration, International Relations, or a related field.
Minimum 7 years of relevant experience in regional structures, operations management, governance, or a similar role within an international organization. more

Lead Financial Management of CIMMYT’s Operations in AFRICA


Oversees financial accounting and month-end reporting for CIMMYT operations in Africa. Supervises finance staff at CIMMYT country offices in Africa, who report to the candidate functionally.
Monitors performance of Country Finance team operations through the development of a transparent set of KPIs.
Works closely with HQ Finance... Managers to ensure worldwide development implementation and compliance of CIMMYT financial policies, procedures, practices, and the ERP.
Further develops and maintains an adequate level of financial governance by sustaining an adequate level of internal control framework.
Works with CIMMYT’s finance country managers to design and customize financial and administrative management structures where appropriate.
Responsible for the timely consolidation of all financial accounting operations in Africa into CIMMYT’s ERP.
Works with scientists and country finance managers to ensure scientific and administrative staff are trained and competent in financial policies, procedures, and systems.
Coordinates with the Regional Director the development and follow-up of the Country office's work plan.
Supervises fluent process for cash flow monitoring and timely replenishment.
Reviews hosting agreements in Africa for financial aspects and finance processes, which host centers provide (or services given by CIMMYT to other CGIAR centers).
Budget review of CIMMYT’s country offices' annual budget in coordination with the country managers.


Leadership in developing efficient, effective, and service-oriented finance processes to benefit Scaling up and Impactful Research for Development activities


Instills efficient Development Finance processes.
Takes a leadership position in effectively using CIMMYT’s new ERP implementation and maintenance in the region.


Coordinates and contributes to the successful Combined Assurance model:


Coordinates timely Internal Audit & External Audit responses, including regional project audits.
Oversees the operational effectiveness of the Internal Controls over Financial Reporting (ICOFR) framework in the region.
Ensures and oversees that adequate segregation of duties and Restricted Access is maintained at the CIMMYT country office operations.
Contributes to the Enterprise Risk management framework covering the African operations.


Business partner of the Regional Director and peer colleagues from the African Operations Chapter team.


Support the regional operations team by providing meaningful financial reports for data-driven decision making.


Requirements


Master’s degree in accounting or finance, complemented with an internationally recognized professional accounting designation, like: CPA, CA, ACCA, or CMA.
At least 8 years of experience in similar roles or activities, ideally gained in private and Non-profit environments and covering activities in multiple countries.
Experience managing funding agreements related to international development programs from donors like USAID, BMGF, GIZ, AFD & EU. more

Strategic Support and Alignment


Conduct regular assessments of country office operations to ensure alignment with strategic objectives and regional priorities.
Review and provide insights on the impact of country office activities and initiatives.
Coordinate strategic planning and execution between country offices and HQ.


Governance and Compliance


Ensure adherence to... organizational policies, DOA, and compliance standards.
Conduct reviews and spot checks to ensure compliance, recommending corrective actions for HR processes and activities.
Collaborate with Legal and other departments to review compliance and address irregularities.
Monitor ongoing compliance through regular reporting and data analysis.


Operational Effectiveness


Monitor operational performance, identifying inefficiencies in key HR processes at the regional level. Implement process improvements and training initiatives.
Ensure effective resource utilization and alignment with cost management strategies (structure, staffing, and work allocation).
Work with the regional Director and Country Offices, to include HR management, training, support, well-being, and other relevant aspects in operational plans and budgets.
Contribute for HR to the opening or closing of country Offices in the Region.


Workforce and Talent Development


Evaluate and promote/ support leadership and management practices to enhance team engagement and morale.
Support talent development initiatives, focusing on building local/ regional capacity.
Work with relevant areas to address workforce gaps and strengthen team cohesion.
Develop and implement annual training plans with program leads/managers and HQ.


Risk Management and Compliance in HR processes


Ensure compliance with institutional policies and procedures (e.g., DoA for contracts).
Identify significant risks regarding staff relations/ management and coordinate actions to mitigate them.
Implement best practices in staff relations/ management across country/ regional offices.


Stakeholder Engagement and Representation


Strengthen partnerships with external recruitment companies and networks to boost the organization’s reputation and enhance talent attraction and retention.
Act as a representative of the Regional/HQ team in country offices, ensuring effective communication and coordination.


Environmental, Health and Safety Management


Oversee the implementation of Environmental, Health and Safety Programs.
Collaborate with OHS specialists to train staff in health, safety, and emergency procedures.
Collaborate with HR HQ to develop and implement environmental, health and safety strategies and well-being initiatives that address country and regional needs and priorities.


Compensation and Benefits Management


Develop and implement a global compensation and benefits strategy, including salary evaluation, job grading, and compliance with local regulations.


  Internationally Recruited Staff Management


Coordinate on and off boarding of IRS with Programs, Country Offices and HQ HR. Provide adequate level of administrative support to IRS and dependents.


   Audit and Compliance Support


Support all audit efforts on HR matters for staff and projects in all country offices.
Ensure compliance with labor laws and update HR policies and procedures accordingly.


Tools and Systems Management


Collaborate with HR HQ to develop, implement, and manage internal tools and systems for HR reporting, and data analysis as well as staff management at the country/ regional level.


 Monitoring and Oversight


Conduct ongoing monitoring and oversight of country office operations, ensuring they meet HQ standards.
Provide regular updates to HQ on the status of country offices, including KPI’s.
Coordinate with HQ to address issues identified during monitoring activities.


Requirements


Bachelor’s or master’s degree in human resources management, Business Administration, or a related field.
At least 8-10 years of progressive HR experience, including regional or multi-country management.
Experience in human resources governance, compliance, and strategy alignment. more

Overview

The position holder coordinates all communications activities at the SEI Africa and is also part of the SEI wide Comminutions team. The purpose of the job is to be responsible for building SEI Africa’s continental and international profile, develop and implement SEI’s Africa’s Communications Roadmap as aligned to SEI’s Global Strategy 2025, manage and coordinate SEI Africa’s... communication needs according to the organization’s policies, provide communication support to projects, and manage Centre events.

Duties and responsibilities


 Coordinate the preparation and implementation of the Centre Communications Roadmap in line with SEI Strategy, and the preparation of the Annual Centre Communications Plan.
Lead and coordinate SEI outreach activities that include media appearances, public presentations, science-policy dialogues, media briefings, and preparation of articles for specialist publications as appropriate;
Manage the Centre’s digital presence, including websites and social media content (e.g. blogs, LinkedIn, X, Facebook), and monitor trends in social media.
Coordinate and lead the preparation of the Centre’s outreach documents, publications and materials (annual report, brochures, fact sheets, etc.), and work with the Global Communications team to ensure wide dissemination of the outreach materials across the various target audience and the public
Contribute to the Centre’s knowledge management activities in liaison with the Centre’s Knowledge Management and Learning (MEL) Focal Point and the Engagement and Impact Officer
Establish and build relationships with decision-makers, and journalists, and maintain communication with key contacts in media, research, government, private sector and partner organizations in Africa.
Lead and coordinate events organized by the Centre including Workshops, Conferences, Seminars, Press Briefings, and Trainings, among others.
 Contribute to reputation management for the Centre and global SEI.
Provide guidance to the Centre Director and Management team on communication needs and decisions pertaining to SEI Communications.
Lead the Communications team, including supervision of the Communication staff and Communications Interns.


Requirements


A Master’s degree, preferably in Communications, Science Communications, Journalism, or Communication related fields.
At least 10 years of progressive working experience in the field of communications, and/or journalism and related areas, preferably in Africa.
Expert knowledge of social networking channels and demonstrated experience in administering social media platforms is essential.
Experience in science writing.
Experience in event management.
Experience working for an international organization.
Fluency in English is required; fluency in Kiswahili is preferred; and fluency in French is an added advantage. more

Overview

The Regional Coordination Officer is a seasoned professional accountable for a range of functions pertaining to ILC operations in the region, also providing technical insights on organizational evolutions, to develop focused regional strategies, effective implementation plans and overall impact on the ground. They are responsible for the on-going monitoring of operations and to assess... the regional overall landscape to support ILC’s regional positioning as an impactful, reliable and leading organization on land governance matters in the region. The Regional Coordination Officer (ILC Secretariat) supports the establishment and implementation of regional workplans in line with ILC global priorities and reflecting the engagement of ILC members in the region in support of effective regional governance. The Regional Coordination Officer works under the overall supervision of the Senior Impact, Regionalization and Learning Specialist (ILC Secretariat) to facilitate the work of a regional team in accordance with ILC and host organizations’ policies and procedures to implement an effective business model in collaboration with the other ILC clusters. They support the strengthening of ILC’s role and influence in the region, help alignment between global priorities and procedures and a bottom-up approach, including by informing key decisions at ILC global level. They support the coordination of high-performing regional teams. The Regional Coordination Officer reports to the Senior Impact, Regionalization and Learning Specialist (ILC Secretariat), is accountable to all ILC work leads and supports the coordination of the regional support team. Compliance of operations with the implementation of ILC Strategy 2030, established targets and monitoring of achievement of results. Assignments require the provision of technical expertise and input for the area of responsibility as well as in knowledge sharing with peers and counterparts. The impact of the work performed directly affects the overall reputation of the regional team in its ability to effectively deliver in its support function to the Coalition. They follow established procedures and contribute to their enhancement by voicing the concerns of regional members. Work at this level is considered moderately complex requiring in-depth technical analysis and reporting. It requires knowledge of the technical issues at stake, the political context and the priorities of the ILC membership. The work relationships of the Regional Coordination Officer are primarily responsible for the exchange of information regarding delivery capacity of the ILC in the region of competence. They are responsible for the set-up of a small support team in collaboration with the regional host. They interact closely with other ILC workleads, mainly with those responsible to coordinate the work around the three ILC strategic objectives as set forth in the strategy 2022-2030. The position represents ILC in the continent, hence it involves regular interactions with partners across the continent such as governments, regional integration institutions and regional partners. They communicate with donors and with ILC Africa Regional Committee and Coalition Council.

Duties and responsibilities

Work planning, implementation and positioning: The Regional Coordination Officer facilitates the regional work-planning, implementation and reporting systems in support to the delivery of the ILC Strategy 2030. They support impact-oriented member-led initiatives in the region and position ILC as a relevant and reliable development network in the region. Accountabilities include:


Analyze regional trends to identify opportunities and threats in support of strategic planning.
Develop regional plans, ensuring consideration of members’ priorities and land governance context in the region.
Coordinate the implementation of regional plans ensuring alignment to ILC Strategy 2030.
Support the selection of high performing, impact-oriented regional and national initiatives in line with ILC Strategy 2030.
Collect members’ feedback and report issues and areas for improvement in ILC strategy implementation.
Coordinate the production of regional progress reports towards the achievement of ILC’s objectives as per ILC Strategy 2030 (by initiative, platform and Regional Coordination Unit)   
Identify and promote strategic partnerships (political, technical and financial) with like-minded organizations for better regional positioning and increased impact.
Position ILC in important regional processes as a key player for securing land rights.


Regional governance and support to regionalization: The Regional Coordination Officer facilitates the development of a regionalized governance and One Team to support impact capacity of the ILC in the region, in ways that the network dynamics are reinforced and the role of the regional governance is well-established. Accountabilities include:


Support regional governance bodies, including by promoting accountability, transparency and a proper membership representation.
Support the participation of ILC regional governance representatives in the Coalition Council to ensure coherence across governance direction and decisions at global, regional and national level.
Coordinate members engagement in ILC initiatives and the overall network vibrancy at regional level, including by playing an active role in various governance processes of the ILC (mid-term reviews, evaluations, governance reform, membership intake, etc.).
Facilitate a primary role in all governance bodies and operations of the ILC and a strong voice in the definition of regional priorities for Peoples’ Organizations (POs) .
Coordinate commitment to ILC pledges at regional level.
Coordinate a high-performing regional team to support ILC operations and their impact on the ground within the parameters set forth by the regional governance, the ILC Strategy and budget.
Identify capacity needs that hinder the effectiveness of the support team and ensure that capacity-building is provided where needed.
Support the use of common tools and work systems designed and made available by ILC Secretariat by regional teams. 


Provide coordination to global functions in the region: The Regional Coordination Officer (ILC Secretariat) collaborates with ILC global work leads to coordinate functions at regional level, ensuring alignment to ILC objectives and mandate as established by the Director ILC and the Coalition Council. They facilitate the inclusion of regional needs into global frameworks under the lead of relevant ILC global work leads and support global strategies defined and deployed in ways that support ILC regionalization. Accountabilities include:


Support a global communication strategy by providing timely and relevant input to ensure regional priorities are well reflected.
Support a global resource mobilization strategy by providing timely and relevant input to ensure regional priorities are considered and help identify opportunities.
Support a learning and knowledge approach in the region, including leadership development.
Partake to overall planning, oversight and delivery of ILC flagship events, such as Coalition Council meetings and Global Land Forum when they happen in the region of responsibility. 


Managerial functions: is accountable for integrity, transparency, and equity in the management of ILC resources. Accountabilities may include but are not limited to:


Manage ILC regional operations in liaison with colleagues in the Strategy, Network and Knowledge cluster.
People Management and evaluation of performance of consultants and staff under their purview. 
Contribute to the personnel and financial management of the work area, including the development and implementation of work plans and budgets.


Requirements


At least five (5) years progressively responsible experience in, and demonstrated understanding of, development initiatives in the field of specialization. 
Three (3) years in a multi-cultural organization or national organization providing support on a global scope.
Position-specific experience: Experience in fieldwork and international policy frameworks related to global environment, natural resource management and rural development is an asset. Extensive experience of working with grass-roots or smaller NGOs as well as into multi-actor partnerships within UN-multilateral system would be an asset.


Languages:


   English (Excellent) – required
   French (Excellent) – desirable more

Overview

The Officer - Regional Program position exists to provide leadership and coordination in the management of the three Global Research Programs (GRPs) and ensure that the goals and objectives of each program are aligned with the regional and country-level strategies and that GRP strategies align with the national and regional research and development strategies. The Officer does this by... the provision of support to the Director for Africa in managing the programs, including supporting the development of program strategies and development; monitoring multi-year operational plans and budgets; business development strategies, and monitoring and collating program outputs and outcomes. The Officer is responsible for coordinating the development of multi-year program plans and budgets, monitoring the utilization rates of projects, suggesting corrective action when needed, and reporting. The officer is responsible for ensuring the deployment of the institute’s Program Management Framework (PMF) within the program covering all aspects of proposal development and project planning, execution, monitoring & evaluation, and closure.

Duties and responsibilities

Summary of responsibilities

Program Management


Work with the Director for Africa to develop and implement the Africa program strategy and continually review as required
Support the development of a multi-year operational plan and monitor its implementation
Monitor and collate program outputs and outcomes
Coordinate the development of annual program plans and budgets, including ensuring consistency across programs
Coordinate the effective management of the program plans and budget, ensuring proper allocation of expenditure, monitoring utilization rates and highlighting any variances, and providing suggestions for corrective action to Project Managers, including working with Finance for resolution
Support the program management and administrative team (including Finance and Admin Manager, Program Accountants, Admin Officer, Procurement Officer, Communications Staff, Office Assistants, Program Assistants, and Interns) and build their capacity on ICRISAT Program Management Framework to enhance their performance
Support and review requests for recruiting staff and consultants prior to approval and follow up with Director for Africa and Human Resources (HR) department for execution
Liaise with the Finance Unit on budget and financial matters
Ensure the implementation of the institute’s Program Management Framework across the program and contribute to its continued development


Project Planning


Support the Procurement Office in assessing and planning future procurement needs and creating a detailed procurement plan
Liaise with the legal unit to draft partner and donor agreements and incorporate the necessary changes
Work with the project leader/project manager in the development of an exit strategy/sustainability plan for all projects
Work closely with the project leaders/project managers to define research compliance requirements, undertake a risk assessment and contribute to the development of mitigation strategies
Lead the development of project work plans by assessing alignment, establishing timelines, and obtaining the necessary approvals.
Work with the Strategic Marketing and Communication team to develop the communication plan, monitor and guide the communications outputs from the program to ensure their relevance and appropriateness.


Project Execution


Maintain effective working relationships with partners, beneficiaries, and stakeholders and facilitate the effective flow of information between all partners, team members, and relevant stakeholders in program activities
Work closely with the Monitoring and Evaluation Specialists to ensure program-level monitoring, data analysis, and reporting to support effective program management
Oversee Program reporting, identify any areas concerned, and recommend solutions
Ensure that ICRISAT, and later CGIAR, policies relating to IP, Open Access, HR, and others are being followed at the Program level


Project Closing


Oversee the closure activities for the projects which include the disposal of physical assets, research materials and staff separation/ reassignment, archiving of documentation, impact assessment in line with the PMF process
Work with the Project Leader and Communications Staff to ensure knowledge dissemination and capacity development to all relevant stakeholders by mobilizing participation from as many project stakeholders as possible, including project team members, partners, donors, and other key stakeholders


Project Management


The Regional Program Officer will be expected to act as the Project Manager (as the need arises) for several projects, depending on the size and complexity of the program


Business Development


Coordinate and participate in the development of concept notes, idea notes, and/or proposal components including completing the relevant documentation on risk assessment, project budget, and project work plan, drafting agreements
Support the Director for Africa, Country Representatives, and Project Leaders to undertake due diligence activities related to the suitability and capability of Program partners/sub-contractors such as identifying the resource skills of the ICRISAT team, counter-checking prospect partners’ experience, compliance with ICRISAT and donor guidelines, and ensuring the strategy and plans align with PMF
Manage the program opportunity pipeline to ensure timely delivery, compliance, and adherence to the Program Management Framework process, as the Africa Resource Mobilization Taskforce Secretariat


Education, knowledge and experience

Requirements


MSc in Agronomy or Plant Breeding with experience or training in Program/Project management or;
Bachelor’s degree in Biological Science and master’s degree in related Sciences or Business Administration.
Strong program management ability and interpersonal skills.
Statistical skills and knowledge of computer applications.
Fluency in spoken and written English.
Up to five (5) years of work experience in program management and business development. more

Overview


The Finance Officer provides financial services ensuring high quality, accuracy, and consistency of financial reports in accordance with CIFOR-ICRAF internal financial as well as donor guidelines. Review pre-award proposal budgets and ensure full cost recovery methodology is followed to cover CIFOR-ICRAF non-research expenses and specific research unit’s costs. Support the annual... CIFOR-ICRAF’s annual Program of Work and Budget process in compliance with current policies and procedures. Implement financial processes, methodologies, procedures in OCS related to budgeting, forecast, analysis of variances and financial reporting at the institutional level. To ensure that CIFOR-ICRAF policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.


Duties and responsibilities

Pre-Award proposal development


Develop proposal budgets and budget narratives in collaboration with the Resource mobilization Team and the Research Teams.
Review and advise on the project proposal/budget preparation regarding compliance issues for all prospective sources of funding.
Ensure an accurate full cost recovery methodology to cover CIFOR_ICRAF non-research expenses and specific research units’ costs.
Maintain a comprehensive understanding of relevant donor policies, regulations, and procedures.
To ensure the organization’s policies on full cost recovery and laid down donor regulations are adhered to in all donor proposal budgets.


Centre Funds Monitoring and Annual Budgeting


Monitoring of the Centre funds budgets and expenditures; and work closely with PI in updating the projection of center funds.
Prepare financial updates and analysis of centre funds and share the report with PI.
Support Finance Manager in preparation of centre funds’ performance report and follow up any correction action that are required from the respective units.
Monitor the workflow status of budget input in the system and follow up to the respective units.
Liaise with System Development Team to solve any technical issue in the budget system
Monitor the status of high probability proposals in collaboration with Resource Mobilization and Research Team.
Ensure the CIFOR-ICRAF Rolling budget is up to date.
Provide ad hoc report and gather information from the system to support the analysis on the centre funds and annual budget.


Management and Other Stakeholders Reporting


Support Finance Manager in preparation of performance reports and analysis including funding status and CIFOR-ICRAF burn rate consequently indicating indirect cost recovery.
Monitor the burn rate status under unit / region that are assigned, provide the analysis, and report to the Senior Finance Officer
Collaborate with the Grants Accounting Team in providing necessary reports and in analyzing of grants burn rates and indirect cost recovery status.
Contribute to the discussions with relevant stakeholders on planning and monitoring of interventions to keep the various teams and projects on budget
Support Finance Manager in the preparation of all reports (including ad hoc reports), information and data required or requested by ILMG and the Board of Trustees.
Initiate and participate in the development and implementation of reporting platforms and templates within OCS and other platforms for the different stakeholders. 


Internal Controls


Implement internal control systems that ensure CIFOR_ICRAF attains its objectives, produce accurate and reliable data for decision making.


Education, knowledge and experience

Requirements

Minimum Academic and Professional Qualifications


University education in accounting with more than 5 years of relevant experience
Experience in financial and accounting services
Experience in budgeting and project management
Fluent in written and spoken English
Familiar with donor reporting
Strong computer skills in word processing, databases and other relevant office applications. more

Overview
The Project Administrator will provides support to the USAID-funded “Vision for adapted Crops and Soils” (VACS ) implemented in Africa. The capacity building part of the VACS project was launched in January 2024, with the goal of VACS Global South Talent Training project being to build a critical mass of scientists to support the implementation of a VACS vision in Sub-Saharan Africa, by... building a cohort of fellows. These are scientists with strengthened capacity to future proof African farming systems through improved genetics and cropping systems. The effort consolidates through the delivery of researcher sabbaticals and training opportunities, graduate student research, to build a capacitated co-hort. The VACS Capacity Project Administrator will support in ensuring the VACS Capacity project implementation is on target and deliverables are met on time, within budget, and in scope. Key tasks are listed below; Project Activities organization, coordination & monitoring, Project Financial reporting support; and Project Technical Reports Support.
Duties and responsibilities
Project Activities organization, coordination & monitoring

Support in arranging and coordinating all VACS Capacity project meetings
Prepare necessary documentation and coordinate the process for all project vendors and suppliers, ensuring full compliance with established CIMMYT policies and processes, monitor their implementation, and ensure smooth closure of contracts.
Assist the VACS Capacity Project Lead and other project team members in organizing project workshops and training and follow up to ensure responsible parties follow through on the decisions related to project implementation activities.
Attending meetings and taking minutes, then circulate to the committee members, and later file the final meetings minutes in a shared online folder.
Coordinate all VACS Capacity Scholarships/ students events and training activities.
Arrange Travel and Logistics support for all VACS Capacity staff and CIMMYT staff supporting VACs project, and any other project stakeholders.
Support Visa Application for CIMMYT Staff and any other partners as needed.
Support /facilitate preparation of Standard Service Agreements for any interns, consultants, or research Administrator s, institutions, breeders, supporting the project.
Support in the VACS Capacity partners/ grants management process when required.
Support in the VACS Capacity project procurement and management of the project assets, inventory, supplies, utilities, and other resources, in alignment with CIMMYT’s policies and processes

Project Financial reporting support;

Provide support to VACS Capacity Project management team when following up on partners financial reporting submission. 
Support in ensuring VACS Capacity Project staff and consultant travel expenses and other financial transactions are properly documented and undergo proper institutional approval process and entered the Microsoft D365 system.

Project Technical Reports Support

Support in project technical reports writing in consultation with the project team members.
Curate, manage, and ensure appropriate availability of key project documents to project staff and partners.
Participate in compiling the periodic reports as per CIMMYT and donor requirements.
Any other duties as assigned by your supervisor.

Requirements

Bachelor’s degree, in Business Administration, Commerce, Internal Business Relations, Education, Project Administration, Procurement or in a related field.
At least 5 years’ experience in project administration in an international development organization.
At least 2 years’ work experience working for a USAID funded organization or an international development organization.
At least 1 years’ Experience working in the Academic or Education Section in any country in Africa.
Experience working with PHD, MSC and professionals’ scholarship project is an added advantage.
Working experience in developing, writing, review, compilation of technical and financial project reports. more

Overview
The role of IRD Office, which covers seven East African countries, is to provide a full range of administrative support, to promote the institution's scientific activities, and to ensure that its staff have the right conditions in which to carry them out. The administrative assistant supports the representation in administrative management and some accounting matters, in liaison with IRD... central services based in France.
Duties and responsibilities
Administration

Offer administrative support to IRD staff, partners, and students to ensure management efficiency.
Ensure appropriate and timely handling of correspondence in English and French
Maintain office calendar and arranges meetings to ensure smooth workflow.
Prepare memos, reports, and minutes for all meetings to ensure quality, including disseminating those documents to the relevant individuals.
Translate or have documents (emails, short letters) translated into English and/or French to the understanding of all concerned.
Communicate routine and some non-routine information pertaining to the work of the organization.
Maintain an efficient filing and easy document retrieval system for the representation.
Ensure proper handling and confidentiality of sensitive information in order to adhere to organizations policy.
Diffusion of information within and outside the organization.
Events organization, facilitate meetings, both internal and external.
Update database: e.g. mission list, contact list, student list.
Update standard operating and administrative procedures for IRD staff and partners in East Africa.
Offer project management support as required. 

Mission and travel

Register agents on mission to the IRD mission portal and draft their travel orders.
In charge of organizing travel (flight booking, visa information, airport transfers, hotel bookings) for IRD staff and partners.
Contribute to ongoing improvement and efficiency of IRD travel policies and processes. 

Human resource.

Offer human resource services to staff and partner satisfaction
such as support in the onboarding process for new IRD agents based at the Kenya office.
Ensure the management and administrative follow-up of absences and annual leave of IRD staff.

Procurement.

Affordable procurement (air tickets, accommodation, office and field equipment) that saves the organization time and money.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Arranges for the purchase and timely distribution of office supplies. 

Supervisory role to the IRD driver.
Requirements

Undergraduate degree in secretarial and /or administrative management
2-3 years minimum relevant experience
Fluency in French (CRECL level: B2/C1)
Administrative Management.
NGO experience is a must.
Fluent in English and Kiswahili, spoken or written. more

Overview
The position aims to enable effective implementation of integrated restoration livelihood and carbon projects in Kenya. The job holder will support in undertaking action research, setting up demonstration, managing rural resource centers; training lead farmers on agroforestry and land management related topics; and supporting monitoring and evaluation activities in the area of operation... (County in Kenya).
Duties and responsibilities
Extension Support:

Provide technical trainings, field demonstrations/trials and other support to IPs and lead farmers on agroforestry and other land management practices
Set up and or manage rural resource centers for supply of quality seedlings, demonstrations and information
Provide technical trainings and other support to IPs and lead farmers on soil & water conservation and climate smart production practices and techniques.

Research support:

Facilitate and support action research and co-learning activities (with IPs, lead farmers and other stakeholders)
Collect, analyse and summarize research data, and assist / prepare, manuals, guidelines, training and workshop reports
Contribute to writing of technical reports, scientific articles and case studies.

Monitoring, evaluation and learning:

Support PMEL processes working, build the capacity of the implementing partners and lead farmers in tree tracking
Support implementation of baseline, uptake surveys and impact assessment data collection and complementary qualitative follow-up assessments.

Programme management.

Support production of project implementation plans and progress reports
Support organization of workshops and field visits.

Requirements

Diploma/BSc in Agriculture, Forestry, or any Natural Resources Management related discipline
Three (3) years in similar position
Ability to use computerized data collection tools
Basic knowledge of MS Office: Excel, Word, PPT
Good writing skills
Experience in agricultural research and development is an advantage
Driving license (motorbike). more

Overview
The Administrative Assistant will facilitate the efficient operation of the Dryland Crops Program by providing comprehensive administrative, logistical, and clerical support.
Duties and responsibilities

Administrative Support: Assist in daily operations and project management.
Meeting Coordination: Organize and schedule meetings, including reminders and technical support for both... virtual and in-person formats.
Document Management: Handle drafting, formatting, and proofreading of documents and correspondence.
Logistics Support: Manage travel and accommodation arrangements for staff and visitors, including processing advances and claims.
Procurement Assistance: Prepare purchase requests and liaise with procurement for timely delivery.
Financial Record Keeping: Support budget preparation, track expenditures, and assist in financial reporting.
Event Management: Coordinate logistics for workshops, seminars, and other events.
Compliance and Protocol: Ensure adherence to organizational policies and local regulations. Support for Audits: Prepare materials for internal and external audits.
Knowledge Management: Maintain and organize information within network folders.
Program Manager Support: Assist with administrative tasks and review sub-awardee reports for compliance.
Subgrant Management: Handle subgrant contract preparations and coordination.
Reporting: Produce status reports and update project dashboards to identify and address bottlenecks.
Upload project details on platforms such as Teamwork and selected project management platforms.
Assist scientists with uploading content on various platforms.
Conduct IT tool training sessions for staff.

Requirements

Degree in IT, Business Administration, Communications, or a related field.
At least 3 years of experience in an administrative role, preferably in an international or non-profit setting. more

Overview
The Senior Procurement Officer will be involved in the development and implementation of a procurement strategy to ensure purchasing of goods, services and materials required in the Kenya office are acquired in a timely manner. The officer will drive negotiations with suppliers, analyze market trends, submit purchasing plans and budgets and manage relationships with key... stakeholders.
Duties and responsibilities

The primary responsibility of the officer will be strategic sourcing of materials and services, managing and improving procurement processes, optimizing costs without compromising quality and managing the relationship with key stakeholders.

Procurement Strategy:

Along with internal clients, produce and keep updated purchasing plan that includes potential suppliers, budget vs. actuals, estimated delivery dates and a set of KPIs to measure the success of the plan.

Managing Procurement Process:

Review of specifications for accuracy.
Support in creating purchase requisitions.
Identifying, appraising and engaging potential suppliers within CIMMYT policies and procedures
Maintaining relationships with suppliers and vendors, including negotiating contractual terms and prices
Contributing to the redaction of contracts and ensuring compliance with the terms and conditions of CIMMYT while also adhering to the administrative procedure
Ensuring goods and services are timely delivered.
Accurate record Keeping of procurement documents electronically and manually

The Procurement Strategy should be attained with high standards on:

Collaborating with a set of different stakeholders Scientists, Program or project administrators, administrative assistants, suppliers, and intermediaries to understand their needs and ensure procurement activities support their objectives.
Prior Knowledge of the Agribusiness sector is an added advantage
Continuously streamlining the procurement processes to make them agile and achieve the desired results in terms of delivery date, cost efficiency, quality of the goods and services.
Accountability and reporting on each phase of the process by implementing KPIs.

Requirements

Bachelor’s degree in supply chain management, international commerce or Business Management.
Professional qualification by Chartered Institute of Purchasing and Supplies (CIPS) or Kenya Institute of Supplies Management (KISM)
Progressive experience of more than five years two of which must be as a senior officer. more

Overview
The Business Development Manager (Fundraising & Donor Relations) is responsible for initiating and ensuring follow-up to potential donors across the private sector, private philanthropies, high-net worth individuals, and other donors without prior solicitation. This role involves crafting compelling pitches, cultivating relationships, and following up with concrete proposals to secure... support to the organization’s merged strategy. The Business Development Manager (Fundraising & Donor Relations) implements and develops commercial and strategic relationships with partners in alignment with the organizations mission, contributing significantly to the organization's fundraising efforts and long-term sustainability.
Duties and responsibilities
Donor acquisition and relationship development:

 Actively identify and pursue new prospective donors across philanthropy, private sector, and multilateral funders to expand the organization's donor base and revenue.
 Ensure regular risk management processes are adhered to (private sector due diligence and Environmental Social Safeguards).
 Initiate and negotiate the development of MoU’s and partnership agreements in close collaboration with PMU.

Develop tailored outreach material:

Create compelling pitches, presentation, concepts in coordination with COE, RM and CEO office to effectively tailor and communicate the organizations work to prospective donors.

 Implement and refine the unsolicited fundraising strategy:

Develop and implement tailored fundraising strategies with a broad base of internal colleagues to solicit support from diverse donor segments and continuously elevate the organizations proficiency and strategy in unsolicited fundraising.
Engage with relevant colleagues to organize, execute and analyze outreach efforts.

Initiate high-quality proposal development and learning:

Initiate effective proposal development processes within RM and with research themes and staff to maximize income generation from new engagements.
Foster a culture of continuous improvement by integrating collective learning and feedback into unsolicited proposal development efforts.
Negotiate, manage proposals to completion with a focus on large-scale funding to cross-institutional work contributing to strategic objectives. 

Collaborate and contribute to the RM team and CEO Office goals:

Work closely within teams to support strategic analysis, donor trends, and reporting to the Senior Leadership Team, Management Group and the Board of Trustees.
Participate in regular team meetings to generate collective alignment.

Education, knowledge and experience

Advanced degree in relevant field, including but not limited to, Environmental Sciences or Management, Agricultural Development, International Relations, and/or Development Studies.
A Minimum 10 years’ experience in donor relations and fundraising with a proven track record of raising substantial funds for international organizations, UN agencies, and/or international non-governmental organizations.
Proven experience with project management and proposal development in a research organization context.
Demonstrated ability in diplomatic and tactful donor relationship management. more

Duties and responsibilities
Purpose of Assignment
The purpose of the assignment is to document key project achievements and resulting impacts particularly, gender-responsive, context-appropriate sustainable water, tree and wood fuel management interventions contributing to climate resilience, livelihood improvement and land restoration in Makueni County for wider scaling. Further, highlight... efforts to strengthen county environment governance structures for effective coordination and intergovernmental collaboration on forest and landscape restoration. This video produced will support scaling-up of innovative nature-based solutions that integrate water, tree growing, wood fuel management and gender transformative approaches to achieve transformational change. The successful candidate is expected to make use of creative and engaging storytelling techniques to highlight key messages to the intended audiences (farmers, tree nursery operators, extension agents, policymakers, donors).
Scope of Work
The consultant will travel to the project location sites in Makueni County (Mbooni East and Kibwezi East) Nairobi and its environs to capture project achievements, impacts and lessons through videography and photography. This will involve taking appropriate photos and B-rolls as well as interviewing subjects and key project stakeholders. Prior to filming, the consultant will work with the CIFOR-ICRAF project team to develop a detailed video production plan, scripts, identify interviewees and logistical arrangements. 
Assigned tasks and outputs/deliverables.

A detailed video production plan with timelines indicated.
Well written scripts (including voice over narration where needed) with key messages included and incorporating feedback/input from the CIFOR-ICRAF team.
The video should be recorded with a minimum quality at 1080p HD-RAW format footage (such as MOV, MXF or MP4) with minimum bitrate 15Mbps, with native framerate. No footage below 720p should be used unless it is archival footage.
wo videos of 8-10minute and 3-5minute in length finalized in the recommended formats (MOV and MP4) and approved upon revisions/feedback by CIFOR-ICRAF
90-120 second teaser for promotional purposes
Do not use any material under copyright (music, footage, image) unless explicit written permission is granted. If permission is granted, the following text must be placed on the upper left-hand corner of the video: “Courtesy of NAME”.
At least 80 high resolution photos capturing a variety of actions, angles and landscapes.
Provide a caption and all metadata for all photos submitted.
Properly filled and signed audio-visual consent forms for ALL subjects.
Provide written rights/license to all music in the video.
Submit the hard disk containing all raw footage and photos to CIFOR-ICRAF Nairobi.

Education, knowledge and experience

Demonstrated experience in producing videos covering natural resources management, agriculture and climate change for international organizations tailored for both local and international audiences.
5 years and above of experience in video production
Excellent technical capacities (state of the art audio-visual equipment). more

Overview
Resource Mobilization Coordinators contribute to CIFOR-ICRAF’s resource mobilization goal to achieve significant, predictable, multi-year funding to enable flexible support for CIFOR-ICRAF Key Performance Areas (KPA’s). To do so, coordinators ensure that CIFOR-ICRAF staff benefit from funder profiles and contacts, funding opportunities (Call for Proposals (RfPs)), standardized RM... processes, tools and more strategic, coordinated, efficient and high quality, compelling solicited and unsolicited submissions. The Resource Mobilization Coordinator – Francophone Africa will be a global position with Francophone Africa as its primary focus.
Primary objectives for this position include: review of identified funding opportunities; coordinate and support the development of strategic grant applications, timely review and submission of grant applications; facilitate donor intelligence and assurance of strategic alignment of CIFOR-ICRAF’s objectives with funder priorities and objectives; assist and support outreach and stewardship of major global donors and prospects; and contribute to standardized processes, tools and resources for unsolicited fundraising.
Duties and responsibilities
Summary of responsibilities 

Improved development and submission of high-quality concept notes and proposals to donors.
Improved CIFOR/ICRAF-wide proposal-writing capacity.
Strengthened relations with current donors and prospects with increased revenue available to implementation of CIFOR-ICRAF’s 2020-2030 Strategy.
Enhanced institutional reputation as global research authority. 

Other Responsibilities
Proposal/ Program Development and Coordination

Coordinate the research and verification of new funding opportunities for relevant global campaigns and/or initiatives.
Support global research teams in all stages of pre-award functions (concept note/proposal development, planning, drafting, editing, internal clearances and submission of high value solicitation documents) and efficient transfer of approved awards to Programme/Grant Management.

Strategy, Analysis and Reporting

Maintain efficient knowledge sharing and information system and manage donor intelligence to enable successful funding approaches and institutional understanding of CIFOR-ICRAF’s resource development activities.
Support the RM team leader on reporting progress in key areas of the funding strategy and preparation of briefing materials for donor presentations and/or meetings.

Support unsolicited fundraising processes and practices.

Coordinate with the RM Team and other corporate units on donor stewardship, communications and cultivation of major global donors and prospects.
Provide critical feedback for the development of a standardized process (RM Strategy) for program development linked to CIFOR- ICRAF Key Performance Areas (KPAs) support the development and submission of high-quality programs and coordinated planning.
Work with the RM team on the development of guidance notes, standard operating procedures, tools, templates, best practices, lessons learned, and ensure consistent use of required tools by scientists.
Support the development of Funder Profiles in an online system.
Work with the team on enhancing tools and processes that support “go/ no go” decisions and the monitoring of progress with unsolicited progress support management decisions in relation to unsolicited fundraising.

Education, knowledge and experience

Master’s degree in international relations, Conservation/Environmental Sciences, Agricultural Development, or a related degree (an undergraduate degree with 5 years’ relevant work experience will be considered).
Minimum 5 years' experience in resource mobilization with proven track record of raising substantial funds for international organizations, UN agencies, and/or international non-governmental organizations – preferably in francophone Africa.
Ability to link sectors and maximize resource mobilization capacity with donors and other development partners.
Knowledge of national/global development agendas and goals.
Understanding of project cycle management.
Experience in working with diverse teams.
Above average written and presentation skills.
Experience with fundraising databases.
Fluency in English and French mandatory (Spanish desirable). more