Specific duties:


Work with the partners under Plead II in 19 counties (National Council on Administration of Justice (NCAJ) Secretariat, the Ethics and Anti-Corruption Commission (EACC) the Judiciary, Directorate of Public Prosecutions, Witness Protection Agency, and Probation and Aftercare Service of the Government of Kenya. Police, Recovery agency) and provide assistance to facilitate the... development, implementation and evaluation of assigned programmes/projects, etc.; assist in monitoring and analysing assigned aspects of programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions.
Assist with policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participate in evaluations or research activities and studies.
Carry out basic research and analysis and present information gathered from diverse sources in order to keep abreast and maintain a knowledge based on emerging issues related to anti-corruption and promoting improved access to justice, increased efficiency and accountability in the justice system, and use of technology as an enabler of justice.
Assist in performing consulting assignments, in collaboration with the national counterparts, by planning and facilitating workshops, through other interactive sessions and assisting in developing the action plan that the national counterpart will use to manage the change.
Contribute to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, etc.
Provide administrative and substantive support to consultative and other meetings, conferences, to include proposing agenda topics, identifying and proposed participants, preparation of background documents and presentations, handling logistics, etc.
Undertake outreach activities; participate in the development of training workshops, seminars; participate in and make presentations on assigned topics/activities.
Participate in field missions, including provision of substantive and administrative support, data collection.
Assist in coordinating activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports (pledging, work programme, programme budget, etc.)
Ensure that operations, finance management, procurements, logistics, liaison and communication activities assigned to the programme are conducted according to UNODC standards and procedures.
Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
Document requirements and background information used for data analysis.
Perform other work-related duties as required.


Education


An advanced university degree (Master’s degree or equivalent) in criminal justice, criminology, law, political science, management, or other relevant discipline is required.
A first level university degree in similar fields in combination with two years of qualifying experience may be accepted in lieu of the advance university degree


Work Experience


A minimum of two years of progressively responsible professional experience, including relevant experience in managing programme/project activities in the areas of anti-corruption, criminal justice, crime and drug control and/or related fields, is required.
Work experience in project management including design, management, implementation, monitoring and evaluation is desirable. Work experience in an international organization or in the United Nations system is desirable.
Work experience in the implementation of global, regional and national anti-corruption projects is desirable.
Experience in data analytics or related area is desirable. more

Responsibilities


Within assigned authority, the Associate Programme Officer will be responsible for the following specific duties:
Work with key clients to facilitate the development, implementation and evaluation of assigned programmes/projects, etc.; monitor and analyse specific aspects of programme/project development and implementation; review relevant documents and reports; identify... problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions.
Assist substantively and technically by supporting the Programme Management Officer (TOC, GPML and Crime Prevention and Criminal Justice Officer in the implementation of the GPML Regional Programme for Eastern Africa with respect to the programming in Kenya and other Member States in Eastern Africa.
Contribute to the implementation of the Organized Crime and GPML Regional Programme by providing substantive and technical expertise and by supporting the identification of technical assistance needs for capacity building with a special focus on money laundering, financing of terrorism and proliferation of weapons of mass destruction.
Provide assistance in implementing the project activities with a special focus on money laundering, financing of terrorism and proliferation of weapons of mass destruction (incl. procurement and arrangements for workshops and seminars) in line with the project document and the annual project work plan, and in line with UN financial rules and regulations, in close coordination with the Government counterparts, donors and other stakeholders, based on best practices, including UN/UNODC manuals, handbooks, guides, and standards and norms.
Carry out basic research on selected aspects of programmes, operations and other activities, etc. in particular destruction, financing of terrorism and proliferation of weapons of mass destruction, to include collecting, analysing and presenting statistical data and other information gathered from diverse sources.
Provide substantive support for policy coordination and evaluation functions, including the review and analysis of emerging development issues and trends, participation in impact evaluation or equivalent studies, etc.


Education


An advanced university degree (Master's degree or equivalent) in law or criminal law, political science or related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


Work Experience


A minimum of two years of progressively responsible professional work experience in project/programme management, administration or related area is required.
Work experience within the United Nations system or similar international organization is desirable.
Work experience in the area of anti-money laundering and counter terrorist financing is desirable. Experience in data analytics or related area is desirable. more

Responsibilities


Within delegated authority, the Associate Programme Officer will be responsible for the following specific duties:
Contribute to the development, implementation and evaluation of the programme with specific focus on strengthening gender equality and women empowerment in law enforcement to better counter transnational organized crime, sexual and gender-based violence... (SGBV), terrorism and violent extremism, and on modernization and professionalization of police service trainings and training environments.
Monitors and analyses programme/project development and implementation; review relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaise with relevant parties; identify and track follow-up actions.; monitor and analyse programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and proposes corrective actions; liaise with relevant parties; identify and track follow-up actions.
Perform any other duties as required.


Education


Advanced university degree (Master’s degree or equivalent) in international relations, political science, business administration or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).


Work Experience


A minimum of two years of progressively responsible work experience in project/programme management, administration or related area OR the successful completion of the Young Professionals Programme Examination (YPP)/ the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required.
A minimum of two years of proven, international-level, progressively responsible work experience in development, conceptualization, implementation and monitoring of technical assistance programmes focused on countering transnational organized crime and terrorism is desirable.
Work experience in preparing project progress reports and coordinating monitoring and evaluation activities is desirable. Work experience in drafting, editing, and producing technical publications on topics relevant to transnational organized crime and terrorism is desirable.
Work experience in delivering technical assistance to law enforcement in developing countries and challenging security contexts is desirable. Work experience with the United Nations or other international intergovernmental organizations is desirable. Experience in data analytics or related area is desirable. more

Key Responsibilities


Under the overall supervision of the Head of the Crime Prevention and Criminal Justice Programme and the direct supervision of the PLEAD Programme Manager, and in close technical collaboration with Associate Programme Officers, programme staff, and consultants within the Criminal Justice Programme in ROEA, the intern will be responsible for the following tasks:... Substantive Support:
Assist in implementing the Programme’s initiatives on crime prevention and criminal justice.
Conduct in-depth research and analysis on issues related to crime prevention and criminal justice.
Programme Planning and Coordination: Participate in the planning and execution of activities, including meetings, workshops, conferences, and training sessions.
Draft detailed reports, minutes, and summaries for Programme-related events.
Documentation and Presentation Development: Contribute to the preparation of background documents, presentations, talking points, and speeches for Programme activities.
Develop briefing materials and other relevant documentation for meetings and events involving stakeholders and partners, including other UN agencies.
Communications and Visibility: Support the creation, review, and updating of social media content to enhance the visibility of the Programme's activities and outcomes.
Administrative Support: Assist in procurement-related tasks, such as drafting terms of reference and other relevant documentation.
Other Duties: Perform additional tasks as required to support the successful implementation of the Programme’s objectives.


Qualifications/special skills


Applicants must meet one of the following requirements:
be enrolled in, or have recently completed, a graduate school programme (second university degree or equivalent, or higher);
be enrolled in, or have recently completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).
Be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. Applicants to the UN Internship Programme are not required to have professional work experience.
However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have recently completed a Bachelor’s, Master’s or PH.D. Programme. more

Key Responsibilities


Communication and Visibility
Document PLEAD events and activities through photography, videography, and written reports.
Create promotional materials such as infographics, brochures, and social media content to boost visibility and engagement.
Draft and disseminate communication materials in compliance with PLEAD Communications Guidelines and visibility... requirements.
Monitor and evaluate the impact of communication efforts, ensuring alignment with UNODC branding standards.
Internal Communication
Prepare internal reports and updates using existing templates and tools.
Maintain an organized archive of communication materials.
Facilitate effective information flow within the PLEAD team and with UNODC stakeholders.
Stakeholder and Event Support
Assist in organizing events and meetings, including the preparation of background documents, presentations, talking points, and speeches.
Develop briefing materials for meetings with stakeholders, partners, and other UN agencies. - Document events and produce post-event summaries.
Substantive Contributions - Support the preparation of analytical and background materials for the Crime Prevention and Criminal Justice Programme.
Contribute to social media management by drafting, reviewing, and updating content to highlight PLEAD's achievements.


Qualifications/special skills


Applicants must meet one of the following requirements:
be enrolled in, or have recently completed, a graduate school programme (second university degree or equivalent, or higher);
be enrolled in, or have recently completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).
Be computer literate in standard software applications;
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. Applicants to the UN Internship Programme are not required to have professional work experience.
However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have recently completed a Bachelor’s, Master’s or PH.D. Programme more

The consultant will work under the overall supervision of the Head of Transnational Organized Crime, Illicit Trafficking and Terrorism Programmes, the Programme Management Officer, and in close consultation with programme staff and consultants, the consultant will:
Develop workplan on the overall assignment with UNODC and the relevant national authorities;
Facilitate a five-day activity on... developing a strategy for talent recruitment and retention in Kiganjo, Kenya;
In consultation with the national stakeholders, finalize and submit a proposed strategy for talent recruitment and retention at the trainers and educators level;


Qualifications/special skills


An advanced university degree (Master’s degree or equivalent) in human resources, business administration, organizational development, public administration or related fields is required.
A first level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Minimum of 10 years of progressively responsible experience in human resource management or related area. 
In-depth technical knowledge of the principles and concepts of human resources management is required.
Ability to identify and analyze systemic issues, formulate opinions and make conclusions and recommendations is required. 
Excellent knowledge of organizational and HR information technology systems and tools is required.
Demonstrated ability to communicate effectively, tailoring language, tone, style and format to match audience is required.
Experience in facilitating workshops and/or providing expert advice to public sector or international organizations is desirable.
Previous work experience with the UN or other International Organizations is desirable. more

Duties and Responsibilities

Under direct supervision of the Head of the Transnational Organized Crime, Illicit Trafficking, and Terrorism Prevention Programmes (Programme Management Officer) and in close consultation with the Assistant Administrative Officer and the Programme Officer in the Transnational Organized Crime and Illicit Trafficking in Nairobi, the Individual contractor will perform... the tasks aimed programme grant closure, facilitating refunds to the donors; asset accounting, donor reporting and project budgets.

Qualifications/special skills


A high school diploma is required. A diploma in finance, budget, Accounting, or a related discipline is desirable
A minimum of 5 years of work experience in Accounting, Budget and Finance is required.
Experience in asset accounting is desirable.
Experience in Accounts payables and Receivables is desirable.
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of another official United Nations Secretariat language is an advantage more

Duties and Responsibilities


The intern shall undertake the following duties which may include, but are not limited to:
Prepare partner letters for call for nominations.
Assist in the follow up and compiling of nominations received from partner focal points.
Prepares information notes to selected vetted nominees as per the implementation schedule.
Prepare travel approvals of meeting... participants, consultants and individual contractors.
Prepare survey feedback forms of trainings conducted and analyse the data.
Work closely with the graphic designer on the development of visibility materials, distribution and storage of the same.
Support training workshops and development of training materials and merchandise.
Support in awareness campaigns under the Transnational Organized Crime and Illicit Trafficking Programme.
Assist in tracking of vendor invoices and effectively communicating on the progress of payments.
Follow up with vendors and meeting participants on matters related to banking details and HR mini master forms. • Any other duties as assigned may be assigned by the Supervisor; and • Perform other tasks, as necessary.


Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements:


Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation. Must have studied international relations, Communication, international studies, or any other related field. Additionally, the applicants must have the following attributes:
Be computer literate in standard software applications.
Possess good report writing skills.
Demonstrate good organizational and pleasant interpersonal skills.
Demonstrate interest in issues related to environmental sustainability.
Have demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Have a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. No working experience is required to apply for the United Nations Internship Programme.
Your training, education, advance course work or skills should benefit the United Nations during your internship. No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship. more

Duties and Responsibilities

The internship is located in the Indian Ocean West Team of the Global Maritime Crime Programme based in Nairobi, United Nations Office on Drugs and Crime (UNODC), The intern will work under the direct supervision of Professional staff of the Global Maritime Crime Programme.
The internship is for three (3) months (with the possibility of an extension up to a maximum... of 6 months subject to the needs of the office and availability of the intern) with a desired starting date in December 2024. The position is UNPAID and full-time, i.e. five days (34 hours) per week under the supervision of a staff member in the receiving department or office.
The Indian Ocean West (IOW) team of the Global Maritime Crime Program has extensive experience and knowledge in supporting States in the region in the fight against maritime crime and is present in the following countries in the East Africa region: Angola, Comoros , Kenya, Madagascar, Mauritius, Namibia, Pakistan, Seychelles and Tanzania. The intern will work under the direct supervision of Professional staff of the Global Maritime Crime Programme. For information on the work of UNODC and ROEA kindly visit www.unodc.org 

Qualifications/special skills

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: 
be enrolled in a graduate school programme (second university degree or equivalent, or higher); preferably in law, criminology, management or other relevant social science is required.  
be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent) preferably in law, criminology, management or other relevant social science is required
have graduated with a university degree (as defined above)(OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION) 
The intern should also:  Be computer literate in standard software applications.
A Knowledge of graphic design software and the facilitation of online meetings is desirable.  
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and  
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. 
Applicants to the UN Internship Programme are not required to have professional work. experience. more

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties: Support development of technical documents related to construction, renovations and the modernization of the national police service college premises and the training environment (design drawings, technical specifications, bills of quantities and terms of references); verify whether... they are clear, complete, and compliant with programmatic and construction needs, eco-efficient, environmentally friendly, sustainable, as well as meet accessibility requirements.
Monitor, communicate and report potential delays and/or cost overruns and develop corrective actions to address these.
Support in monitoring of the project construction work progress to ensure construction works are completed in a timely manner and to quality standards in line with the contract and project design.
Verify, and inform contracted Civil Engineer(s), that work is consistent with the project technical specifications and inform promptly of eventual deviations and develop corrective actions to address these.
Assess the work activities of contractor/s, measure and evaluate progress and completed work, and make recommendations to the Project Manager for progress and interim payments to contractor/s.
Assist the preparation of relevant risk assessments, method statements, checklists, permits etc. as they related to Health, Safety and Social Environment on site.
Support oversight of dimensional control and site surveying works, engineering control of the work implementation, etc.
Maintain project documentation, including payment registers, variation registers, site safety inspection registers, site diaries, instructions to contractor registers, drawing registers, visitor registers, sample approval registers, concrete test registers, progress photos, etc., and support UNODC reporting to donor.
Assist the Project Manager in the preparation of project/contract related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer’s instructions and variation orders, contractor’s bills review reports, certifications, client hand-over documents and contracts close-out reports.
Compare all changes to permissible variations and prepare the notes to the file in support of the changes.
Assist in updating the Project quality register, issue register, risk register and lessons learned log in the time frame stipulated by the Project’s strategic documents.
Assist in providing training and knowledge transfer to national/contractor personnel including advice on good construction and engineering practices, environmental management practices, and appropriate health and safety standards during construction.
Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Education

An advanced university degree (master’s degree or equivalent) in Construction Management, Quantity Surveying, Civil Engineering, Project Management, or other relevant discipline is required.
A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of two years of progressively responsible professional experience, including relevant experience in managing programme/project activities in the area of construction management, engineering and contract management environment, is required.
Knowledge of MS Project (or an alternative) is required.
Knowledge of CAD software (AutoCAD or an alternative) is required.
Experience in implementing works under complex quality, safety and environmental management plans is desirable.
Experience in the usage of construction/engineering and designing software and office software packages is desirable.
Work experience within the United Nations system or similar international organization is desirable.
Experience in data analytics or related area is desirable. more

Within delegated authority, the Programme Officer will be responsible for the following duties:

Participates in the development, implementation and evaluation of the programme with specific focus on strengthening gender equality and women empowerment in law enforcement to better counter transnational organized crime, Sexual and gender-based violence (SGBV), terrorism and violent extremism, and... on modernization and professionalization of police service trainings and training environments; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
Coordination of the collaborative work of consultants, local partners, and other UN staff.
Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
Participates in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

Competencies

Professionalism: Knowledge, understanding and working experience of theories, concepts and approaches relevant to strengthening gender equality and women empowerment in law enforcement to better counter transnational organized crime, SGBV, terrorism and violent extremism, as well as the modernization and professionalization of national police service trainings and training environments, through strengthened knowledge development, enhanced instructor capacity and talent management, as well as enhanced effectiveness of infrastructure and use of resources.
Has working knowledge of the mandates of UNODC.
Ability to identify issues, analyze and participate in the resolution of issues/problems.
Ability to conduct data collection using various methods.
Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning& Organizing:

Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (Master’s degree or equivalent) in criminal justice, criminology, law, political science or related is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience in similar fields may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in project or programme management or related area is required.
Work experience in regional law enforcement capacity building and technical assistance programme/project development, management and coordination is required.
Work experience in gender dimensions in criminal justice responses to crime programme/project development, management and coordination is required.
Work experience within the United Nations system or other international organization is desirable.
Work experience in a field office setting is desirable. Work experience in coordinating with regional cooperation mechanisms is desirable.
Work experience with donor funded programmes is desirable. Experience in data analytics or related area is desirable. more

Conduct a preliminary site visit and review existing architectural plans, office space and office layouts.
Provide an initial field assessment report with architectural designs detailing the scope of work, materials needed, and preliminary cost estimates.
Prepare a comprehensive Bills of Quantities (BoQ) with clear specifications for the partitioning of office space, including all necessary... materials, labour, and equipment including project timeliness and estimated completion dates.
Ensure the BoQ is detailed, itemized, and in accordance with industry standards and project specifications.
Provide detailed specifications for all materials required for the partitioning, including quality standards and compliance with relevant construction regulations.
Develop a detailed cost estimation report, breaking down costs for each item listed in the BoQ and identify potential areas for cost savings without compromising quality.
Develop an implementation plan that aligns with the project timelines and resource availability.
Submit the final BoQ, material specifications, cost estimation report, and implementation plan to the UNODC offices.
Provide ongoing technical support and consultation during the initial stages of the implementation phase to ensure adherence to the BoQ and resolve any arising issues. more

Responsibilities

Within assigned authority, the incumbent will be responsible for providing assistance with the monitoring, coordination, and timely implementation of all ROEA financial related functions in conformity with United Nations (UN) Financial Rules and Regulations and UNODC established policy and procedures.

The Associate Finance and Budget Officer will be responsible for the... following specific duties:

Assist in assessing and improving existing operating policies and procedures in the area of financial resources management at ROEA, ensuring compliance with relevant UN Financial rules and regulations, UNODC internal polices and guidelines, donor requirements, etc., safeguards of assets, and accurate financial reporting in accordance with IPSAS.
Assist with substantive support to headquarters (HQ) in developing and implementing new accounting systems/standards/policies.
Provide support in monitoring, reconciling and clearing ROEA’s vendor accounts on an ongoing basis and perform periodic direct Accounts Payable (AP) confirmation/reconciliation with major vendors (e. g. ticket agent) ensuring proper vendor relations and retention of audit trail; follow up on outstanding open items (payables, advances, and other recoveries) ensuring timely settlement.
Certify that proposed obligations or expenditure for services, facilities’ supplies, equipment, and personnel related, are in accordance with the Financial Regulations and Rules of the UN, donor requirements if applicable, and corresponding approved allotments.
Assist in reporting to HQ on year-end closing-related requirements in accordance with relevant closing guidelines and communications, ensuring provision of timely and accurate information.
Monitor and advise ROEA Programme Officers/Coordinators on the financial status of Project/Programme (including status of budgets and related contributions, commitments, receivables/payables items, paymaster advances, travel advances/expense reports, and UNDP financial authorization and eIOVs; and other Umoja related troubleshooting).
Manage timely and accurate registration of banking details for vendors and third parties; vendor invoices with adequate supporting documentation; and other payment items.
Collaborate with other UN entities and ROEA Programme Offices on finance related matters, including status of service provision, settlement of invoices, billings for service costs, and balance reconciliations. Coordinate the timely reconciliation of UNDP eIOVs in the relevant application upon HQ’s notification; take appropriate follow up actions with UNDP as required.
Monitor the status of travel requests, travel advances and expense reports on an ongoing basis, ensuring timely submission and closure of all travel related items in accordance with established rules and regulations.
Review all documentation relating to paymaster advances ensuring adequate and complete documentation with signatory and IDs in place and timely closure of the advance in accordance with the established guidelines.
Provide work coordination, guidance, monitoring and training, to relevant ROEA staff on financial policies and procedures, particularly in the area of payments.
Contribute to the ongoing assessment of payment processes and controls. Identify bottlenecks, liaise with management, relevant HQ divisions/sections, and service providers for solutions. Draft payment related correspondence and internal procedural directives.
Review information and reports (such as status of open commitments and expired grants) provided by HQ as well as information in the SAP system (Umoja) and take appropriate follow up actions by coordinating with all relevant stake holders to ensure data integrity.
Contribute to the preparation, consolidation and monitoring of ROEA’s overall budgets, including providing assistance to programme/project managers on their specific budgets.
Contribute to the preparation and submission of financial reports (semi-annual and annual project progress reports, and ad hoc reports to donors, etc.).
Assist in responding to internal/external audit information requests /queries/observations and follow up on/implement audit recommendations.
Assist in monitoring activities relating to overseeing the budgeting, recording, reporting, and compliance monitoring of EU funding arrangements.
Undertake finance support missions to UNODC Programme Offices, as required.
Contribute to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
Perform any other work-related duties as required.

Competencies

Professionalism: Has ability to identify and resolve budgetary problems and identify sources for data collection. Demonstrates a good knowledge of internal control principles and mastery of financial principles and practices. Has ability to apply rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Has ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in accounting, business administration, finance or related field. A first-level university degree in accounting, business administration, finance or related field, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Work Experience

A minimum of two years of progressively responsible professional experience in accounting or auditing with proven experience on process reviews and improvements for finance operations and drafting policy papers OR the successful completion of the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P), is required. Experience with International Public Section Accounting Standard (IPSAS) is desirable. Experience in data analytics or related area is desirable. Work experience with Enterprise Resource Planning (ERP) systems, e. g. SAP/Umoja is desirable. more

Duties and Responsibilities:

The Intern reports to the Programme Officer.  
The intern will support the team in the administration and programme management support.

Tasks will include:

Assist with planning of project implementation in the Southern Route countries including but not limited to Pakistan, Tanzania, Mozambique, South Africa and the Gulf Countries.  
Assist with the drafting... of website articles and social media posts
Drafting invitation letters and sending out to the partners
Assist with the organization of internal and external meetings and events, developing necessary background materials, and report writing.
Provide administrative, project management, and information management support.
Carry out other duties on a need's basis.
Provide support in M&E and internal and external reporting

Qualifications/Special Skills
Applicants Must Meet one of the Following Requirements:

Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher) 
 Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).  
Applicants to the UN Internship Programme are not required to have professional work. experience. However, a field of study that is closely related to the type of internship that you are applying for is required.  
Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme.
Applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Teams  
Ability to draft news articles and/or social media posts in desirable.

Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. more

Under the overarching guidance of the Head of the Crime Prevention and Criminal Justice Programme and under the direct supervision of the PLEAD Programme Manager, in conjunction with close technical collaboration with Associate Programme Officers within the Criminal Justice Programme in ROEA, as well as with beneficiary institutions, the donor (European Union), and UNODC (ROEA and HQ), the... consultant will be responsible for executing the following tasks:

Coordinate the finalization and roll – out of the ESTDEV partnership on E-Justice in coordination with the NCAJ ICT Committee and UNODC programme managers.
Provide technical and logistical support to the NCAJ’s ICT, NCCJR, SGBV, Children and Traffic Committees in coordination with other UNODC colleagues.
This support shall include the development of the Kenya Integrated Sector Enterprise Architecture, instant fines infrastructure and interventions in the area of support to vulnerable groups  
Facilitate the execution of the 2024 PLEAD II workplan and corresponding activities for the Judiciary and NCAJ in coordination with the relevant UNODC colleagues.

In this regard, the consultant will monitor the timely, implementation and reporting of all activities in the workplan including:

The development of the Active Case Management Guidelines for the Anti-Corruption Courts  
Sensitization of court administrators on Social Transformation Through Access to Justice (STAJ) and Anti-Corruption
Development of the model anti-corruption court
Coordinate the procurement of equipment and furniture for the integration of case management systems
Coordinate training on SGBV courts
Coordinate greening initiatives (installation of solar panels) in two law courts
Coordinate the development of the 2025/2026 workplans for the NCAJ and Judiciary.
Support the preparation of the 2024/25 annual report, among other reporting activities with respect to the NCAJ and Judiciary
Spearhead data collection, monitoring and evaluation activities as required. 
Facilitate the successful coordination of high-level events including launches of polices, infrastructure and digitalization projects, as well as important PLEAD meetings including PTC and PSC Meetings.  
As required, make presentations, and provide technical in-put in the area of crime prevention and criminal justice, and on the PLEAD programme in coordination with programme managers.
Contribute to the preparation of various written outputs, including background papers, briefing notes, analytical notes, sections of reports and studies.
 Provide substantive support for meetings, workshops, conferences, etc., ensuring compliance with visibility requirements for planned activities.
Substantive Support: preparing agendas, background materials, and assisting in the development of presentations or other substantive content.
Compliance with visibility requirements: coordinating with communication teams to ensure that the events align with organizational or project branding and communication strategies. 
Reporting on the outcomes of the meetings  
Supporting the successful completion of administrative requirements for the procurement of meeting or workshop venues and travel requests. 
Participate in the execution of consulting assignments by engaging with national counterparts to strategize and orchestrate workshops, interactive sessions, and the formulation of action plans geared towards effecting change management.
Offer regular technical advice on operational matters related to project implementation.
Ensure the upkeep of comprehensive records encompassing reports pertinent to the projects at hand.

Qualifications/special skills

An advanced university (Master or equivalent) degree in law, legal studies, criminal justice or a related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.  
A minimum of two years of relevant working experience in crime prevention and criminal justice, human rights and/or related fields is required. 
Experience working with the United Nations, or a similar international organization, is desirable.
Experince working with the Judiciary and the National Council on the Administration of Justice (NCAJ) is desirable.
Experience working with EU funded projects is desirable.
Experience working with criminal justice practitioners is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. more

The graphic designer will (in coordination with other relevant Judiciary personnel), provide graphic design and layout services which will include the design and layout of formal publications, display products, IEC materials as well as web and social media content consistent with the Judiciary’s visual and corporate identity stipulated in the organization’s strategic and communication documents... and guidelines.  
The graphic designer may also be required to prepare or develop similar content for related/collaborating national partners.  
All material prepared by the graphic designer for the Judiciary or other national partner shall belong to and remain the property of UNODC.
The contractor shall not use such documents or software for purposes unrelated to this contract, without the prior written approval of UNODC.  
The graphic designer will operate from Nairobi. He / she will be provided with working space within the Judiciary.  
The contractor is expected to have their own laptop computer as well as necessary software for the assignment.    

Specific Tasks to be performed by the Consultant  Under the overall supervision of the Regional Representative in the UNODC Regional Office for Eastern Africa (ROEA) and the direct supervision of the UNODC ROEA Head of the Crime Prevention and Criminal Justice Programme, and in close cooperation and consultation with the Programme Officer, the consultants/staff who developed the documents, the consultant will perform the following substantive duties and responsibilities:  

Design Visual Summaries:  Create visual summaries of each chapter of the STAJ blueprint to make complex legal and administrative content more accessible.
Ensure the design and layout are engaging, professional, and aligned with the judiciary’s brand guidelines.  

Develop Infographics:  

Design infographics that present key statistics, goals, and outcomes from the STAJ blueprint in a visually engaging manner.
Collaborate with DPOP and other stakeholders to ensure the accuracy of data and the clarity of messaging.  

Social Media Graphics:  

Design graphics for social media campaigns, including images and banners for various platforms.
Ensure that these materials are shareable and eye-catching to increase the reach of STAJ messages.

Workshop and Webinar Materials:

Create visually appealing presentations for webinars and workshops that will be conducted as part of the STAJ sensitization efforts.
Ensure that these materials are informative and easy to follow for participants.

Video Graphics:  

Work in collaboration with the video production team to design motion graphics, lower thirds, and other visual elements for the video series.

Progress Reports and Impact Assessment Graphics:  

Design visual elements for progress reports and impact assessment reports that reflect the progress and results achieved through STAJ implementation.
Work closely with the Communication Officer and judiciary officials to ensure the accuracy and comprehensibility of these materials. 

Website and Online Forum Elements:  

Design graphical elements for the project website and online discussion forums. 
Ensure that the design aligns with the project’s overall branding.  

Public Testimonial Visuals:  

Create visuals for public testimonials, which will include photographs, stories, and supporting graphical elements. Maintain sensitivity to the privacy and dignity of individuals featured in the testimonials.



Qualifications/special skills
An advanced university (Master or equivalent) degree in computer science, graphic design, visual arts, illustration, or a related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.
At least 02 years of professional graphic design and multimedia experience is required.
Experience in providing communications support in the justice sector e.g. in the design of IEC materials, infographics and other communication tools for publicity campaigns is required.
Experience working with advanced design software and applications is required e.g. Adobe Photoshop, Adobe InDesign, and Adobe Illustrator, CorelDraw and tools such as Dreamweaver and Flash etc. is required.
Experience in developing and applying visual identities for programmes and/or campaigns is desirable.
Work experience with the Judiciary of Kenya is desirable.
Experience developing infographics and social media graphics is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of other United Nations Secretariat languages is an advantage. more

The overall objective of the project is to reinforce the rule of law, improve access to justice, increase efficiency and accountability in the justice system and use of technology as an enabler of justice in Kenya.
In particular, the purpose of the consultancy is to coordinate the functions and activities outlined in the PLEAD II Project.  

Specific Tasks to be performed by the... consultant:

 Under the overall supervision of the Head of the Crime Prevention and Criminal Justice Programme and direct supervision of the PLEAD Programme Manager, and in close technical cooperation with the Associate Programme Officers under the Criminal Justice Programme in ROEA.

The consultant will also work closely with the beneficiary institutions, the donor (European Union) and UNODC (ROEA and HQ) in performing the following tasks including:  

Coordinate the implementation of 2024 PLEAD II workplan and activities including different outcomes for Kenya Prisons Service and the Witness Protection Agency.
Organize and facilitate 5 trainings of paralegals and prison officers on alternatives to imprisonment and prosecution, child justice and mental health awareness across the country.
Coordinate the refurbishment of one daycare center for the Kenya Prisons Service
Facilitate the development of a rehabilitation policy and a gender mainstreaming policy for the Kenya Prisons Service.
Coordinate and report on PLEAD II interventions under the United Nations Sustainable Development Cooperation Framework (UNSDCF).  
Organize sensitizations and awareness raising to media house representatives on appropriate reporting of cases involving protected persons.  
Contribute to the preparation of various written outputs, e.g. draft background papers, briefing notes, analytical notes, sections of reports and studies and inputs to publications, relating to PLEAD II.  
Provide administrative and substantive support in regard to the consultative and other meetings, workshops, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.  
Coordinate and support in performing consulting assignments, in collaboration with the national counterparts, by planning and facilitating workshops, through other interactive sessions and coordinate developing the action plan that the national counterpart will use to manage the change.
Prepare operational guidelines, as and when required, for enhanced programme planning and coordination.
Provide regular technical advice on operational matters relating to implementation of the project.
Keep proper record of reports and media items for the project.

Qualifications/special skills

An advanced university (Master or equivalent) degree in law, legal studies, criminal justice or a related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.  
A minimum of two years of relevant working experience in crime prevention and criminal justice, human rights and/or related fields is required. Experience working with the United Nations, or a similar international organization, is desirable.
Experience working with Eastern Africa countries in particular Kenya is desirable.
Experience working with EU funded projects is desirable.
Experience working with criminal justice practitioners is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. more

Under the overall supervision of the Regional Representative and direct supervision of the Head of the Crime Prevention and Criminal Justice Programme UNODC ROEA and PLEAD II Project Coordinator, the consultant is tasked with the following responsibilities:  

Work with PACS and other Justice actors to coordinate and facilitate the delivery and implementation of activities under Outcome 1, 2 and... 3 for PLEAD II.
Such activities include the Joint training of stakeholders to enhance utilization of supervised non-custodial measures; Bribery and Corruption Risk Assessment; Integrated Case Management and Data Management Systems.
Work with DCS and other Justice Actors to coordinate and facilitate the delivery and implementation of activities under Outcome 2, and 3 for PLEAD II.
Such activities include; Development of a Matrix for the Implementation of the Children Act, 2022; Establishment of a Crime Prevention Centre.
Work with PACS and DCS and other relevant actors to facilitate the development, implementation, and evaluation of assigned programmes/projects, etc.; monitor and analyze specific aspects of programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and recommend corrective actions; liaise with relevant parties; identify and track follow-up actions under the PLEAD II project.  
Provide continuous technical support at policy and activity level to PACS and DCS.
This shall include the development of different strategic documents and reform initiatives, background research and analysis.
Continuously review and monitor the status of ongoing activities and advise on necessary follow ups or corrective actions.
As well as monitoring developments that impact the justice sector and provide regular briefs where such developments are analyzed.
Report on Monitoring the progress of overall project implementation and project beneficiaries including probation officers, children’s officers, and children in conflict and in contact with the law. 
Contribute to the development of technical reports relevant to the work of the committee support, this shall, inter alia, include ensuring quality, robustness, clarity, adherence to applicable normative framework and the integration and mainstreaming of human rights and gender equality. - Cooperate, consult, and coordinate with the different committees and taskforces that work with the implementing Partners such as the National Council for Children Services (NCCS) and other criminal justice actors.  
Continuously review and monitor the status of ongoing crime prevention and criminal justice initiatives and advise on necessary follow ups and/or corrective action.  
Provide continuous technical support at policy and activity level to PACS and DCS.
This includes the development of different strategic documents and reform initiatives, background research and analysis on proposed activities as well as organizing meetings, workshops, trainings, and visibility events.  
Provide technical support in preparing, planning, and facilitating workshops of PACS and DCS in developing action plans. 
Provide administrative and substantive consultative support to and other meetings, conferences, to include proposing agenda topics, identifying and proposed participants, preparation of background documents and presentations, handling logistics, etc.
Mobilize further engagements with the criminal justice actors in Kenya and coordinate resource mobilization for crime prevention and criminal justice programmes.

Qualifications/special skills

An advanced university (Master or equivalent) degree in law, legal studies, criminal justice or a related field is required.
A first-level university degree in similar fields in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.
A minimum of two years of relevant working experience in crime prevention and criminal justice, human rights and/or related fields is required.
Experience working with the United Nations, or a similar international organization, is desirable.
Experience in working with EU funded projects is desirable.  
Experience working with criminal justice practitioners is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. 
Knowledge of another official United Nations language is an advantage. more

Responsibilities

Within limits of assigned authority, the Public Information Assistant (Communications) will be responsible for the following specific duties:

Maintain communication and information products related to the substantive and operational developments in all UNODC/ PLEAD mandated areas and related trends in Kenya and Eastern Africa.

Directly support PLEAD through enhanced... communications and outreach by partner institutions, including coordinated sensitization on thematic areas of the programme and targeted criminal justice agencies.

Edit and revise PLEAD publications to reflect UNODC and partners’ interests - including coordinating the finalization approval and printing processes. The editing shall, inter alia, ensure consistency and flow of text as well as correct sentence and paragraph structure, word choice, punctuation and grammar.

Ensure that all PLEAD products, documents, materials, and events give appropriate visibility for the European Union and PLEAD partners including the correct application of its emblem, acknowledgement statement and standard disclaimers.

Participate in the planning and coordination of major PLEAD events and exhibits; liaise with relevant PLEAD partners; draft and edit reports, production schedules, press releases and related texts, and correspondence related to the planning and production of PLEAD exhibits while ensuring availability and appropriate packaging of products for distribution at special events, exhibits, conferences, media functions, etc.

Provide assistance to the implementation of the PLEAD Communication Strategy.

Develop and edit various communication and advocacy material including the quarterly PLEAD newsletter and highlight PLEAD interventions, through partners’ communication and advocacy material in line with the PLEAD Communication Strategy and PLEAD’s key messages.

Prepare succinct and effective communication plans for key PLEAD visibility events (such as high-level conferences and NCAJ Council meetings) in coordination with communication focal points from national partners and the European Union, including assistance in drafting of background documents, media releases, presentations, summaries and talking points.

Provide support in organizing media engagements; manage all media contacts, press briefings, and interviews; assist in providing talking points and other materials as needed to senior staff; respond to media inquiries in a timely and effective manner while raising visibility of PLEAD and its partners.

As needed, participate in UN and PLEAD partners’ communication coordination groups and coordinate with/contribute to PLEAD campaigns and advocacy events on behalf of UNODC.

Provide substantive support in strategy, planning, development and implementation of communication, sensitization and awareness-raising campaigns including maintaining a schedule of upcoming international days and global campaigns for promotion and updating the UNODC REOA digital platforms to raise visibility of PLEAD, its partners and ensuring there is regular content covering the Programme’s events.

Assist in the production and editing of audio-visual information, communication, sensitization, and awareness raising content for inclusion in advocacy content, obtain requisite clearances and copyrights; coordinate scheduling of commercial and internal production facilities; and/or assist in quality assurance.

Use relevant computer software, create designs in appropriate format for promotional and other material, e.g. brochures, presentational materials, announcements, video, audio, website and social media content, etc.; ensure that photos, graphics, etc. are appropriate and conform to UN standards for communications materials.

As member of a Team assist in evaluating results and impact of PLEAD communications activities across social media channels and report on developments, trends and attitudes regarding UNODC, PLEAD mandate areas and its partners.

Coordinate administrative services, including preparing, monitoring, and processing various requisitions, service contracts and payment vouchers, assisting with the preparation of budget and monitoring of expenditures, assisting with recruitment.

Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assist with visualizations and updating information material such as web pages or brochures.

Perform other work-related duties, as required.
Competencies

Professionalism: Has knowledge of internal policies, processes and procedures related to communication, production and dissemination of public information. Is able to research information from a variety of sources. Has knowledge of internal policies, processes, and procedures related to communication and public information. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Has ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to perform analysis, modeling, and interpretation of data in support of decision-making.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies;. identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required. A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification

Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of five years (or three years in combination with a first-level university degree (Bachelor’s degree or equivalent)) of experience in public relations, strategic communications, digital communications, social media, or related area is required.
Experience in drafting and editing complex written communication documents is required.
Work experience with digital communication tools, such as database-driven web sites and/or social media platforms is required.
Work experience in strategic communications in the United Nations system or similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage. more

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties:
Assist in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitor status of programme/project proposals and receipt of relevant documentation for review and... approval.
Compile, summarize, and present basic information/data on specific programmes/project and related topics or issues.
Review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions in particular in the area of human resources, travel and budget/finance.
Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provide guidance/training to new/junior staff.
Generate a variety of standard statistical and other reports, work orders, etc., using various databases including SAP/Umoja and the Integrated Planning, Management and Reporting (IPMR) system.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other work-related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of five years of experience in programme or project administration, technical cooperation or related area is required.
The minimum number of years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher.
Work experience with an ERP (Enterprise Resources Planning) system is required.
Work experience with SAP (System, Applications & Products)/Umoja, in particular in the area of travel, requisitioning and budget is desirable.
Work experience in handling voluntary funds (grants), project documents and project budgets, corrections to expenditure etc. is desirable.
Work experience with a recruitment system (e.g. Inspira) is desirable.
Work experience within the United Nations system or similar international organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. more