Skills

  • Administration
  • Office management
  • Procurement
  • Project Management
  • Supply Chain

Experience

vivien melinda Munjeri

Work experience
  • Procurement:
  • Checking the correctness of purchasing requisitions specifications, and obtain additional information where necessary.
  • Researching, selecting for potential and suitable sources of supply in compliance with existing laws and procedures.
  • Use of Systems Applications Products (ERP) software for generation of Purchase requisitions, Goods Receipts Notes, Goods Issue Receipts, Purchase order and raising job cards for all maintenance operations.
  • Raising Standard Bidding Documents for Domestic and International Tenders
  • Evaluations of bids and preparation of evaluations reports.
  • Contract negotiation meetings, Contracts Management and monitoring
  • Ensuring Compliance to regulations and statutes
  • Maintaining an appropriate filling system, keeping track record of all documents generated.
  • Quarterly supplier visits and appraisal.
  • PRAZ Monthly Return Reports.
  • Audit Preparation and Stocktaking
  • Stores:
  • Use of Systems Applications Products (SAP) ERP software for generation of Purchase requisitions, Goods Receipts Notes, Goods Issue Receipts and raising job cards for all maintenance operations.
  • Monitoring re-order levels through SAP using the specifications in SAP or manual templates and raise purchase requisitions order as well as on request.
  • Receiving invoice/delivery notes accompanying a consignment from external suppliers and check for validity of the quoted Purchase Order.
  • Ensure deliveries for Chemicals, Lubricants and other technical goods are accompanied by the applicable documentation as specified on the Request For Quotation, that is, Product Data Sheets, MSDS, Test Certificates and Calibration Certificates.
  • Count the materials and agree on the quantities, price and description as per Supplier’s invoice or delivery note and Purchase Order.
  • Register the details of the delivery in the Master Register, raise a SAP GRN thereafter, stating the Manufacturer’s Batch Number for Chemicals and Lubricants and attach the supplier’s invoices.
  • Notify the Stores Officer (Inspections and Repairs) and relevant end-user(s) of the delivery within 24hrs.
  • Ensure a hard copy of the delivery notification is printed, signed by both the Stores Officer (Receiving and Dispatch) and Stores Officer (Inspections and Repairs) and filed as a record.
  • Ensure inspection/Testing of the received materials/spares is done in consultation with a competent user department representative to ensure compliance.
  • Dispatch the rejected materials as instructed by the Procurement Department as well as inspection and Stores officer.
  • deliver the materials and SAP GRNs to the relevant Stockrooms and for non-stock items to user department
  • Bin the received goods in the respective stockroom within 24hrs and file the copy of the manual GRN.

Related persons

Gracious M JenyuraAdministration, Banking, Procurement