Skills

  • Administration

Recommendations

Experience

An Office Assistant provides administrative support to ensure the smooth operation of an office.

Key Responsibilities
1. Administrative Tasks: Handling tasks such as answering phones, responding to emails, and managing correspondence.
2. Scheduling: Coordinating meetings, appointments, and schedules for staff members.
3. Data Entry: Maintaining accurate and up-to-date records, databases,... and files.
4. Office Management: Maintaining office supplies, equipment, and facilities.
5. Communication: Interacting with clients, visitors, and staff members in a professional and courteous manner.
6. Task Management: Prioritizing tasks, managing multiple projects, and meeting deadlines.

Skills and Qualities
1. Communication and Interpersonal Skills: Ability to interact with clients, visitors, and staff members.
2. Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
3. Attention to Detail: Ensuring accuracy and attention to detail in administrative tasks.
4. Technical Skills: Proficiency in office software, such as Microsoft Office. more
  • Administration
  • Customer service
  • Human Resources
  • Business Development
Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Senior Executive/CEO. The successful candidate will be responsible for managing the executive's schedule, coordinating travel arrangements, preparing correspondence, and handling confidential matters.

Key Responsibilities:

1. Schedule Management: Manage the executive's... schedule, including coordinating meetings, appointments, and travel arrangements.
2. Correspondence: Prepare and edit correspondence, reports, and presentations on behalf of the executive.
3. Travel Arrangements: Coordinate travel arrangements, including booking flights, hotels, and rental cars.
4. Expense Reports: Prepare and submit expense reports for the executive.
5. Confidential Matters: Handle confidential matters, including preparing and distributing sensitive documents.
6. Communication: Respond to emails, phone calls, and other communications on behalf of the executive.
7. Project Management: Assist with special projects, including research, data analysis, and presentation preparation.
8. Event Planning: Coordinate events, including meetings, conferences, and receptions.
9. Record Keeping: Maintain accurate and up-to-date records, including calendars, contacts, and files.
10. Discretion and Diplomacy: Exercise discretion and diplomacy when handling sensitive or confidential matters.

Requirements:

1. Education: BSC, HND and OND
2. Experience: 0-1 year
3. Skills:
- Excellent communication, organizational, and time management skills.
- Proficient in Microsoft Office, including Word, Excel and PowerPoint,
- Ability to work in a fast-paced, dynamic environment.
- Strong attention to detail and ability to maintain confidentiality.
4. Personal Qualities:
- Discreet and diplomatic when handling sensitive or confidential matters.
- Proactive and able to work independently with minimal supervision.
- Strong problem-solving skills and ability to think critically. more
  • Administration
 

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