About

Role: Accountant FINANCIAL MANAGEMENT • Assists with preparation and monitoring of annual comprehensive budgets and all financial reports for Board/General Manager; • Participates in the development of budget proposals; • Assists in the financial audits, if and when required; • Responsible for maintaining appropriate filing of financial records, and ensures proper backup of all files; • Provides advice and recommendations on financial procedures and practices, as required; • Responsible for maintaining some up-to-date debtors, prepayments, accruals and creditors list • Oversee and cross-check whether all client’s payments are in order before payment. BANKING AND MONEY HANDLING • Responsible for maintaining and performing bank reconciliations and other reconciliations under this function e.g. Loan reconciliations; • Act as an agent to the bank on behalf of the company; • Custodian of all cheque books and responsible for tracking every cheque leaf used. • Prepares requests for cash and ensures all disbursements have appropriate supporting documents. ACCOUNTS RECEIVABLES/PAYABLES • Posting all accounting transactions in the accounting software i.e. sage. • Maintain a log of all disputed invoices and report monthly on action taken to resolve them. • Assist in preparation of audit files; • Receive and process all invoices, expense forms and requests for payment. • Providing account statements as and when required • Issuing ETR to customers against all approved invoices • Posting of cheques in the system. • Prepare cash sales reconciliation. • Prepare monthly status report on supplier and customers ageing balances. • Manage receivables and maintain strict control of the debtors list. • Ensure all accounting ledgers are well updated on a daily basis i.e. debtors, suppliers, assets, petty cash etc. • Processing bank, suppliers, debtors and other general ledger reconciliations • Processing payments to all creditors i.e. suppliers, clearing and forwarding agencies for containers after importation. • Maintains accurate records of all payments made to the company. • Manage the cash flows. • Landed costs analysis and accurate costing of all imports. CUSTOMS CLEARANCE & DOCUMENTATION •Ensure that orders are issued to the supplier on a timely manner to ensure that no products stock out are experienced. •Monitor shipping progress of all items ordered and those in transit and share the same with senior management. • Review and identify the customs documentation requirements. • Review and process the different type of customs forms required for re-export and stamping procedures. •Liaise with clearing agents well before the consignment arrive at entry point to ensure that the consignments are cleared within the best timeliness possible. • Ensure that all documents called for by authorities are submitted promptly to ensure speedy clearance of goods and orders are correctly recorded in the customs and company’s systems. • verifying that orders are accurately filled by comparing items and quantities of Goods gathered for delivery against documents. • Arrange for transportation, warehousing or product distribution of imported or exported goods and liaise with Freight Forwarders. • Follow up for any transit losses or short shipments with the insurance or supplier as applicable. PAYROLL • Prepare payroll and make monthly remittances of PAYE, NHIF, NSSF etc. • Maintain accurate records on staff salaries. • Collecting, analyzing and posting payroll inputs to the Payroll system. • Processing claims payments for employees i.e. overtime, bonuses. • Enters all payroll data for monthly payroll processing. REPORTS • Preparation of weekly management reports, monthly management accounts, as well as any other financial report that may be required by any of our stakeholders; • Responsible for providing all necessary documents to external auditors to aid the performance of annual audit; • Oversee the usage and reconciliation of petty cash; • Responsible for monitoring activity in all bank accounts, prepare daily/weekly/monthly cash flow analysis, periodic budgets to aid financial planning by management; and • Responsible for monitoring and approving where necessary, that all company expenditure is in line with the budget. TAXATION • Withholding tax, VAT reconciliation and filing of VAT returns. • Preparation of statutory returns and ensuring compliance to payments and submission deadlines. CREDIT CONTROL • Enforce the company’s credit policy and ensure that the set standards are strictly adhered to • Manage the credit assessment process; ensuring that members have appropriate credit limits and that these are reviewed constantly • Ensure that there is a robust process for the safe custody and control of all security documents • Monitor all irregularities, past dues, documentation deficiencies, etc., and report to Senior Management • Ensure the appropriate accounting and allocation of receipts and provide the underlying detail for unpaid dues • Drive collection & strategy planning of debt control, particularly mitigate risk to the company • Generate bad debts provision report on by weekly (not to post) and at month end report all deviations.

Skills

  •  Responsible
  • hardworking and a strong team play
  • English and Kiswahili

Recommendations

SUSAN OGUMBO

 4/13/2026
Provided a score of  
10
  for stella jojo mulonzya

Experience

stella jojo mulonzya

Work experience
  • Role: Accountant
  • FINANCIAL MANAGEMENT
  • Assists with preparation and monitoring of annual comprehensive budgets and all financial reports for Board/General Manager;
  • Participates in the development of budget proposals;
  • Assists in the financial audits, if and when required;
  • Responsible for maintaining appropriate filing of financial records, and ensures proper backup of all files;
  • Provides advice and recommendations on financial procedures and practices, as required;
  • Responsible for maintaining some up-to-date debtors, prepayments, accruals and creditors list
  • Oversee and cross-check whether all client’s payments are in order before payment.
  • BANKING AND MONEY HANDLING
  • Responsible for maintaining and performing bank reconciliations and other reconciliations under this function e.g. Loan reconciliations;
  • Act as an agent to the bank on behalf of the company;
  • Custodian of all cheque books and responsible for tracking every cheque leaf used.
  • Prepares requests for cash and ensures all disbursements have appropriate supporting documents.
  • ACCOUNTS RECEIVABLES/PAYABLES
  • Posting all accounting transactions in the accounting software i.e. sage.
  • Maintain a log of all disputed invoices and report monthly on action taken to resolve them.
  • Assist in preparation of audit files;
  • Receive and process all invoices, expense forms and requests for payment.
  • Providing account statements as and when required
  • Issuing ETR to customers against all approved invoices
  • Posting of cheques in the system.
  • Prepare cash sales reconciliation.
  • Prepare monthly status report on supplier and customers ageing balances.
  • Manage receivables and maintain strict control of the debtors list.
  • Ensure all accounting ledgers are well updated on a daily basis i.e. debtors, suppliers, assets, petty cash etc.
  • Processing bank, suppliers, debtors and other general ledger reconciliations
  • Processing payments to all creditors i.e. suppliers, clearing and forwarding agencies for containers after importation.
  • Maintains accurate records of all payments made to the company.
  • Manage the cash flows.
  • Landed costs analysis and accurate costing of all imports.
  • CUSTOMS CLEARANCE & DOCUMENTATION
  • Ensure that orders are issued to the supplier on a timely manner to ensure that no products stock out are experienced.
  • Monitor shipping progress of all items ordered and those in transit and share the same with senior management.
  • Review and identify the customs documentation requirements.
  • Review and process the different type of customs forms required for re-export and stamping procedures.
  • Liaise with clearing agents well before the consignment arrive at entry point to ensure that the consignments are cleared within the best timeliness possible.
  • Ensure that all documents called for by authorities are submitted promptly to ensure speedy clearance of goods and orders are correctly recorded in the customs and company’s systems.
  • verifying that orders are accurately filled by comparing items and quantities of
  • Goods gathered for delivery against documents.
  • Arrange for transportation, warehousing or product distribution of imported or exported goods and liaise with Freight Forwarders.
  • Follow up for any transit losses or short shipments with the insurance or supplier as applicable.
  • PAYROLL
  • Prepare payroll and make monthly remittances of PAYE, NHIF, NSSF etc.
  • Maintain accurate records on staff salaries.
  • Collecting, analyzing and posting payroll inputs to the Payroll system.
  • Processing claims payments for employees i.e. overtime, bonuses.
  • Enters all payroll data for monthly payroll processing.
  • REPORTS
  • Preparation of weekly management reports, monthly management accounts, as well as any other financial report that may be required by any of our stakeholders;
  • Responsible for providing all necessary documents to external auditors to aid the performance of annual audit;
  • Oversee the usage and reconciliation of petty cash;
  • Responsible for monitoring activity in all bank accounts, prepare daily/weekly/monthly cash flow analysis, periodic budgets to aid financial planning by management; and
  • Responsible for monitoring and approving where necessary, that all company expenditure is in line with the budget.
  • TAXATION
  • Withholding tax, VAT reconciliation and filing of VAT returns.
  • Preparation of statutory returns and ensuring compliance to payments and submission deadlines.
  • CREDIT CONTROL
  • Enforce the company’s credit policy and ensure that the set standards are strictly adhered to
  • Manage the credit assessment process; ensuring that members have appropriate credit limits and that these are reviewed constantly
  • Ensure that there is a robust process for the safe custody and control of all security documents
  • Monitor all irregularities, past dues, documentation deficiencies, etc., and report to Senior Management
  • Ensure the appropriate accounting and allocation of receipts and provide the underlying detail for unpaid dues
  • Drive collection & strategy planning of debt control, particularly mitigate risk to the company
  • Generate bad debts provision report on by weekly (not to post) and at month end report all deviations.

Related persons

SUSAN OGUMBO

 4/13/2026
Provided a score of  
10
  for stella jojo mulonzya