About

I am a dedicated Administrative Associate & Virtual Assistant specializing in streamlining operations for enhanced productivity. Proficient in tendering, procurement, and HR support. I am dedicated to empowering businesses to thrive by providing top-notch administrative assistance. Helping clients and business owners achieve their goals through remote and on-site services. Reach out today for reliable support tailored to your needs.

Skills

  • Google Workspace Admin
    10
  • Payroll Administration
    10
  • Data Entry
    10
  • Tender/bid documents preparation
    10
  • Project Management
    10
  • Human Resource management
    7
  • Procurement and Supply Chain Management
    10
  • Scheduling and Time Management
    10
  • Virtual Assistance
    10
  • File management
    10
  • Minutes writing skills
    10
  • Administrative Assistant
    10
  • Administrative skills
    10

Experience

Priscilla Mwende

Education
  • Certificate in Virtual Assistant at   Alx africa

Priscilla Mwende

Work experience
  • o Manage permanent monthly staff on site and recruit daily casual workers and piece rate workers, performing reference checks, issuing employment contracts, update, organize and maintain up-to-date HR files. I manage a team of 30 permanent staff on a monthly basis; 20 casual day workers and over 50 piece rate workers on every active site. We are have a total of four (4) sites on the current project; North Mainland, South Mainland, West Mainland and Island
  • o Supervise work on site, follow up daily attendance of monthly staff and casual workers. Create a monthly attendance sheet to prepare and check payroll details and resolve any payroll issues. I came up with a paying plan for casual workers where payments was made after 2 (two weeks) job cards.
  • o Record and implement annual leave and other leaves allowed by the Kenyan law and resolving all the internal and external HR-related issues.
  • o Performed Corporate Social Responsibility in accordance to the projects by assigning an excavation team to prepare parking grounds for St. Francis of Assisi Catholic Church- Nyali.

Priscilla Mwende

Work experience
  • o Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions.
  • o Sourcing tenders posting and communicate with the User Department, the Quantity Surveyor and Sociologist regarding Tender criteria and status for tender application process. Coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, and pre-qualifications and compilation of varied input to create a more competitive bid document. Ensure that tender submissions are standardized in format, font, logo, and other factors and comply with the customer’s tender requirements.
  • o Manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review

Priscilla Mwende

Work experience
  • o Directors’ first point of contact: Coordinate and prepare regular and special meetings of the board committees, arrange clients meetings, prepare agendas, and capture minutes, tabulate and retrieve Directors’ office expenditures and claims and arrange local transportation when necessary to further the work of the office of the Directors.
  • o Maintain a comprehensive filling system, answer office calls, take messages, and Oversee sorting and distribution of incoming and outgoing mails and operate office equipment.
  • o Performed inventory of office supplies and Monitor stock levels and advice when re – order levels are reached to minimize stock outs. Facilitate invoices, cheques and expense reimbursement forms by obtaining approvals and forwarding to accounts payable for processing and conduct market research to identify pricing trends and research for potential vendors.
  • o Performed purchasing process from sourcing to delivery, including preparation of purchase requisitions, maintaining requisitions record, sourcing for quotations, cost analysis, and order expediting, issuing and receiving of stock, track orders and ensure timely delivery.
  • o Performed diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices

Priscilla Mwende

Work experience
  • o Collected and recorded data in paper based and mobile data forms in an accurate and consistent manners.
  • o Supported the design and scripting of survey tools on Android based platforms such as Survey to Go.
  • o Conducted pilot test and reviewed survey tools from feedback obtained from field experience.
  • o Translated 10 questionnaires per day from English to Swahili
  • o Identified, contacted, recruited, and interviewed study respondents as per project specific sampling guideline.

Priscilla Mwende

Work experience
  • o Performed Internal procurement processes, including; internal audit functions, preparation of internal requisitions, preparation of Purchase Orders. Accurate and timely record keeping.
  • o Stock/Inventory management; Stock taking, inventory and reconciliation and clearing obsolete stock from the stores to different departments in the institution
  • o Monitor expenditures against allocations and process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
  • o Implementing and enforcement of Procurement and Stores regulations, policies systems and procedures and undertake routine follow up action on procurement on behalf of the supervisor;
  • o Publish procurement advertisements and awards and maintain status reports on procurement activities and work in progress.
  • o Experience using supply chain management software and tools, including, SAP to support supply chain processes in different departments. Worked as team support for the production purchasing team in sourcing and communicating commodities with various suppliers

Priscilla Mwende

Education
  • September, 2014 - December, 2018
  • Fulltime
  • SUPPLY CHAIN MANAGEMENT AND PROCUREMENT

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