Phyllis Wanyoike

ph***nw@gmail.com

I am currently searching for a job. I have a vast experience on Office Administrator and Personal Assistant.

Work experience

Project Management on Zoho software with attention to Zoho Projects and Expenses.
Managing emails and ensuring the project runs smoothly by ensuring everyone involved in the project delivers their tasks on time.
Ensure the smooth and adequate flow of information within the company
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Provide support in logistical issues such as transport arrangements, bookings for accommodation and overall supervision of staff involved
Business development and relationship management

Work experience

Ensure smooth running of all office operations
In charge of managing the office petty cash.
Document and maintain all project files.
Prepare handouts and other material for meetings and other events.
Prepare correspondence (emails/letters) to partners and donors in relation to projects
Review and ensure that all IIDA correspondence is delivered to the recipient in a timely manner and recorded.
Maintain the leave, staff files record in collaboration with the Project Manager.
Apply visas and hotel bookings for visiting expatriates
Liase with service providers, vehicle insurance providers and maintain up to date records at all times.
Ensure that all payment for services are made in a timely manner and are up and running e.g. rent, telephone, internet, electricity.
Manage the booking of official travel for staff members via both ECHO and commercial flights.
Maintain the organization’s email account and refer to relevant departments.
Book keeping of all project files.
In charge of Procurement and Supplies.
Assist the Finance and Logistical Officer in book- keeping and enter figures in excel sheet.
Organize and maintain all utility files e.g. telephone, internet, water and electricity bills, Rent, Post Office Box payments, garbage collection payments and any other payments.
Processing payment of utility bills to; e.g.: Telephone, Internet, Security, Water, Electricity, Rent, Post Office Box, and Garbage.

Work experience

In charge of managing the office petty cash.
Document and maintain all project files.
Prepare handouts and other material for meetings and other events.
Prepare correspondence (emails/letters) to partners and donors in relation to projects
Review and ensure that all COSPE correspondence is delivered to the recipient in a timely manner and recorded.
Liase with service providers, vehicle insurance providers and maintain up to date records at all times.
Maintain official vehicle service records
Apply visas for visiting experts.
Ensure that all payment for services are made in a timely manner and are up and running e.g. rent, telephone, internet, electricity.
Manage the booking of official travel for staff members via both ECHO and commercial flights.
Maintain the organizations’ email account and refer to relevant department
Assist the Finance and Logistical Officer in book- keeping and enter figures in some accounting system (Primanota).
Organize and maintain all utility files e.g. telephone, internet, water and electricity bills, Rent, Post Office Box payments, garbage collection payments and any other payments.
Make appropriate payment of bills to avoid disconnection; e.g.: Telephone, Internet, Security, Water, Electricity, Rent, Post Office Box, and Garbage.
Ensure that adequate procurement of stationery in all departments.

SAMSON OSIKATechnical support Manager at Exact-timer ICT Solutions

Faith ChachaAccounting, Administration, Banking