About

Selina: A Seasoned Administrator with a Flair for Innovation and Excellence Are you seeking a highly accomplished and versatile professional to lead and coordinate your projects and organizations? Look no further! With over 15 years of proven expertise in launching, managing, and coordinating a wide array of initiatives, I am proud to introduce myself as a Program Operations Specialist/Administrative Coordinator with an unparalleled skill set. Throughout my career, I have honed my abilities to manage human resources, procurement, logistics, and to formulate robust organizational policies and systems. My extensive experience also encompasses overseeing operations and implementing HR and administrative policies, systems, strategies, and standards tailored to the unique needs of startups and emerging organizations. What sets me apart is my proficiency in handling all aspects of program operations for Nonprofits, public, and private sector entities, all while embracing a strategic, entrepreneurial, and innovative mindset. I am always eager to explore cutting-edge approaches that ensure sustainable growth and unmatched success. My commitment to excellence and unyielding dedication have consistently driven outstanding results, making me an invaluable asset to any organization I serve. I take pride in my ability to inspire and lead teams, fostering an environment of collaboration and productivity. If you are searching for a dynamic, forward-thinking, and results-driven professional to elevate your projects and organizations to new heights, I welcome the opportunity to discuss how my expertise can contribute to your success. Let's connect and explore the possibilities together!

Skills

  • Accounting
  • Administration
  • Business Development
  • Customer service
  • Human Resources
  • Management
  • Office management
  • Recruiting
  • HR

Experience

Selina Hatibu

Work experience
  • Human Resource and Administration Specialist at   SoCha LLC
  • Office Administration Management
  • Leading all human resource management requirements including local employee recruitment, on-boarding of new staff and upkeep of company HR Manuals and Personnel files in line with USG, local law and SoCha policies;
  • Ensuring that all LTTA and STTA recruitment documentation are complete and saved in appropriate system folders;
  • Prepare independent consultant and employee agreements for local hires (short and long term), collect complete accurate supporting documentation, monitor level of effort and distribute monthly consultant tracker;
  • Working with Home Office HR Manager to provide all requirements, documents and other information required in the recruitment and onboarding of international consultants and long-term employees;
  • Ensuring timely completion of probation and annual reviews for all employees;
  • Managing staff on-boarding to ensure set-up of necessary equipment, systems and other needs are in place prior to consultant and employee start date and oversee the orientation of newly hired staff;
  • Reviewing all time sheets for accuracy and completeness, ensure that all staff adhere to SoCha timekeeping and leave policies and monitor project staff leave balances;
  • Ensuring consultants and employees are paid in a timely manner and manage any necessary consultant amendments and employment agreement modifications;
  • In consultation with the Corporate HR Manager, draft and update the LISA Personnel Manual ensuring they are in accordance with SoCha and USAID policies and regulations, and Kenyan Labor Law;
  • Overseeing all aspects of national and regional personnel performance and professional development tasks goal setting, regular evaluation, and probation/end-of-year assessment;
  • Contributing to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and serve as point of contact for any ongoing communication with providers; ·
  • Manage all immigration needs of consultants and staff.
  • Administrative Functions
  • In consultation with the Chief of Party (COP) and Director of Finance and Administration, establish procedures for the operations and maintenance of the office;
  • Oversee day-to-day office administration and requirements;
  • Support procurements and logistics for the project office, including:
  • Manage office budget, petty-cash, and procurement.
  • As required, support onsite meetings with USAID and LIPs, including room set up, secretariat support and follow-up.
  • Assist business administration functions such as positional email monitoring, tax registration, bill payments and filing;
  • Coordinate and chair meetings as required;

Selina Hatibu

Work experience
  • October, 2017 - October, 2018
  • Fulltime
  • Project Administration Management
  • Sourcing and set up pf MWENDO Project offices, development of administrative systems, policies and procedures.
  • Recruited, supervised, trained and mentored Administrative and logistics staff
  • Maximized productivity through development of an atmosphere of open communication, awareness and constant improvement
  • Natured teamwork across the organization and cultivated team spirit across all the departments
  • Shortlisted, interviewed and hired administrative and logistics staff that contributed to the project’s success.
  • Managed procurement of project assets as well as equipment’s and supplies, managed events and conferences across the country, delegated and monitored procurement, logistics and administrative tasks to increase workflow.
  • Developed administrative policies, systems and process in line with the donor agency standards and local laws and regulations, coordinated and managed the fleet functions of CRS western and rift valley regions, managed project inventory, safety and security
  • Supervised travel and logistics as well as coordinated events, trainings, workshops and conferences.
  • Preparing and communicating project monthly, quarterly and annual administrative reports for planning and monitoring purposes
  • Liaising between project staff, head office as well as international and local stakeholders.
  • Communicating and advising the senior management on administrative position, challenges and communicating changes needed.
  • Coordinated cluster office operation, budgets, cash flow projects, spend plans and labor utilization

Selina Hatibu

Work experience
  • September, 2013 - February, 2016
  • Fulltime
  • Coordinated project activities in relation to administration, personnel and general operations
  • Managed project logistics and procurement functions
  • Planned, developed, organized, implemented and directed the organization's administrative functions and performance, set and reviewed administrative budgets and managed costs
  • Maintained project information and documents electronically and manually
  • Managed personnel functions including time live employee timesheet administration, and employee leave management in Time live
  • Processed payments by reviewing invoices, developing vouchers, and generating them online
  • Oriented and trained employees on finance and office procedures.
  • Managed consultant’s contracts, drafted and managed STTA’s for local and regional staff and consultants, managed inventory and project security plan
  • Was in charge of budget planning, development and Monitoring for Labor utilization and spend plans for consultants and project direct costs

Selina Hatibu

Work experience
  • October, 2010 - December, 2012
  • Fulltime
  • Designed and implemented Office policies and established standard operating procedures and managed administrative, finance, logistics and human resources functions:
  • Sourced and set up the Africa Lead I office
  • Developed, reviewed and analysed budgets and reports and identify trends for future planning and forecasting
  • Managed acounting and finance functions
  • Provided effective and efficient solutions to administrative business challenges
  • Coordinated program activities and developed project annual and monthly budget and managed relationships
  • Human resources management, Inventory, staff relations and welfare
  • Liaised for Africa Lead Kenya - Africa Lead USA and Africa in Administration, HR, Finance and Procurement
  • Maintained effective communication system and ensured information flow between project and relevant parties

Selina Hatibu

Work experience
  • Finance and Administration Assistant at   Fintrac Inc
  • Finance and Administrations Assistant
  • Reporting to the project Administrations and Finance Manager
  • Monitored and evaluated administrative and accounting systems and assisted in project administration and management
  • Managed project procurement, logistics and inventory and liaised between top management and project staff
  • Tracked and monitored over 33 subcontract budgets against expenditures, prepared payment vouchers and reviewed invoices and made entries in QuickBooks and reconciled the same with the bank
  • Generated Payroll for over 60 regional staff and consultants and tracked employee advances, oversaw employee travel advances; periderms and expense reports
 

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