Skills

  • Product management
  • Project Management

Recommendations

Experience

2yOpen to new opportunities

Grants and partnerships

  • Kenya, Nairobi


Organize the pre-award due diligence process concerning all new partnerships, including through appropriate vetting, coordinating the pre-award assessment with other departments, analysis of risks associated with the award, chairing the Pre-Award Assessment (PAA) Panel, and the identification and implementation of appropriate measures to manage those risks, working with other departments as... appropriate.
Lead partner Sub-Grants' Opening Meetings to ensure sub-grant agreement terms and conditions are well understood by the sub-grantees; arrange for the initial financial reporting training to the sub-grantees where necessary.
Work closely with the grants coordinator and program teams to prepare and update the partnership tracker.
Support partner monitoring schedule per Partners Project Capacity Review results and ensure programmatic and compliance monitoring visits happen in coordination with the partnership team and responsible project managers.
Support in capacity sharing of partners in identified areas as per the partner support plans.
Work closely with the grants coordinator to ensure the timely scheduling and carrying out of sub-award close-out activities in close coordination with RI’s internal relevant program staff.
Maintain accurate and up-to-date records for all sub-awards in line with organizational policy requirements.
Work with the project managers to set up monthly coordination/performance review meetings


Grants Management:

Contribute towards the sign-off processes of new grants and modifications as per RI procedures, ensuring that all internal RI processes are respected and regional signoffs secured timely, sending to AMU to facilitate review and signature as per authority matrix.
Monitor and support the use of grant/project management tools to ensure accurate tracking of opportunities, reporting, and programmatic adjustments through the project life cycle.
Contribute proactively to Project Cycle Meetings in collaboration with relevant project leads to ensure timely, quality implementation of the project by taking and distributing detailed notes as required.
With support from the Grants and Compliance Coordinator, act as custodian of documentation of institutional knowledge and program activities in coordination with relevant Program Manager, MEAL, and HR and Finance units.
Contribute towards maintaining comprehensive electronic files for programs, and ensure RI teams have access to relevant records and information.
Award Matrix and ensure all relevant information is captured and accurate.
Work closely with the Grants and Compliance Coordinator to have an updated grants tracker.


Budget and Reporting:

Support the grants coordinator and the finance manager to disseminate updated information regarding donor formats (budgets and reports) and other donor-related information to the partners.
Facilitate timely and accurate submission of partner financial reports and fund requests by sub-award requirements, and coordinate review of financial and programmatic reports with relevant RI staff.
Stay up to date with donor compliance guidelines and disseminate them to relevant colleagues in the country program and partners.
Ensure that draft reports are shared for review and feedback by Finance and grants coordinators and the relevant program team before submitting the final report to archiving on BOX.
Facilitate timely and accurate submission of partner monthly and quarterly financial reports to the Finance Coordinator for final review of financial and programmatic reports with relevant RI staff.


Sub Award Management

Work collaboratively and supportively with partners to develop and finalize budgets and budget amendments, and (in the case of milestone-based partnership agreements) determine the cost of milestones.
For cost-reimbursable partnership agreements, work with the Finance Coordinator to agree with partners on the specific documentation required to support each type of cost, adjusting standard requirements to the operating context and the partner.
Support in sub-award grantee reporting, ensuring that partners use the budgeting and reporting templates provided at the time of signing the Partnership Agreements.
Assist in the close-out of partnership agreements, including financial verification a, and confirmation.


Data Management and Record Keeping

Updating and revising all due diligence, registers, and related governance documents in collaboration with relevant departments.
Maintaining adequate archiving and recordkeeping of partnership records.
Constantly maintaining an archive and register of grants, awards, sub-awards agreements, and MOUs with partners, donors, and other stakeholders…etc. more
  • Product management
  • Project Management