Skills

  • Administration

Experience

Mike Mwimah

Work experience
  • Coordinate cluster teams’ travel and activity requirements with courier, accredited travel agencies, car rental companies, hotels and other suppliers, and request for travel advance, in accordance with Finance and Administration (F&A) policies and procedures.
  • Handle logistical arrangements for meetings and workshops i.e., preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, participant attendance sheets as applicable and necessary.
  • Assist the project and staff in organizing official business appointments as requested.
  • General office management - management of stewards, ensuring all office utilities are paid in good time, monitoring and replenishing all office consumables e.g. stationery, daily newspapers, kitchen items and other consumables etc.
  • Asset management: includes tagging of assets, preparation/updating of custody control lists; allocation of assets to staff, organizing for repairs; conduct cycle inventory reconciliation and conduct planned inventory exercise and maintain an updated asset and inventory records for KCDMSD Activity.
  • Provide support to the project in producing letters and other correspondences, preparing basic tables and graphics, as needed, and in the reproduction and assembling of reports.
  • Assist in the collection/collation of data or information needed in the preparation of reports and documents, as necessary, including collection and encoding for reporting.
  • Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project.
  • Coordinate the timely processing of vendor/supplier payments and other transactions with Finance.
  • Assist to process advance request, liquidate cash advances, DA1 documents preparation and management of petty cash.
  • Provide reception back up when the Office Assistant is away

Related persons