About

Dedicated and detail-oriented Executive Administrative Assistant with 18 years of experience supporting executive teams and streamlining office operations. Experienced in project management, event planning, health and safety management, and remote work. Skilled in preparing meeting briefings, setting agendas, taking notes, and managing follow-up actions. Proactive problem-solver with strong organizational and communication skills.

Skills

  • Communication
    9
  • Problem-Solving
    8
  • Office management
    10
  • Procurement
    6
  • Administration Assistant
    10
  •  Strong planning and project management skills
    8
  • Occupational Health and Safety
    8
  • Crisis Management
    7
  • personal development
    7
  • QuickBooks
    6

Experience

memory makiwa

Work experience
  • Executive Administrative Assistant at   Pixelfaerie
  • Fully owned the calendar management of the Senior Management Team, ensuring efficient scheduling, coordination, and prioritization of daily activities, meetings, and appointments.
  • Coordinated travel arrangements, including booking flights, accommodation, and transportation.
  • Arranged meetings and prepared meeting materials, including agendas and presentations.
  • Took minutes during meetings and distributed them to relevant stakeholders.
  • Served as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors.
  • Planned and organized events, workshops, and other activities from inception to close, ensuring all aspects were executed within agreed scope and costs.
  • Maintained project folders and populated event management control documents.
  • Scheduled planning meetings, prepared venues, liaised with vendors, obtained quotes, and managed travel diaries.
  • Handled physical event setup and takedown, ensuring all health and safety requirements were met.
  • Handled general administrative tasks, including filing, data entry, and document management.
  • Maintained confidentiality and handled sensitive information with discretion.
  • Contributed to the development and implementation of efficient office procedures and workflows.

memory makiwa

Work experience
  • Conducted market research to support business decisions.
  • Managed customer inquiries and ensured timely responses to client requests.
  • Supported fundraising campaigns and community efforts, working closely with the fundraising committee.
  • Managed schedules, coordinated meetings, and handled administrative tasks.
  • Supported executive teams by preparing reports and managing communications.
  • Facilitated cross-functional projects and ensured timely completion.
  • Developed and refined SOPs to improve workflow efficiency.
  • Handled crisis management and maintained a positive company culture.
  • Maintained organized records of customer interactions and follow-up tasks.
  • Verified and updated customer data in the system, ensuring accuracy.
  • Assisted with project coordination and identified potential issues for timely resolution.
  • Performed various administrative duties, including report preparation and documentation management.
  • Arranged staff travel and managed travel logistics.

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