Skills

  • Administration
  • Office management

Experience

Masechaba Tsholo

Work experience
  • Preparation of client files, which includes existing policy schedules.
  • Follow up on business submitted ie: Requirements etc.
  • Take minutes and distribute them to the Executives as directed.
  • Type reports, letters, and presentations in an appropriate format.
  • Attending meetings and actioning deliverables from meetings including follow ups.
  • Prepare meeting Agenda, documents, memos, reports, and presentations.
  • Maintain and update document management system to safeguard information and allowed the retrieval of records when required.
  • Coordinated travel arrangement for the executives including booking flights, accommodation, car hire, to local and international projects.
  • Personal matters: Medical aid claims and queries, errands, visa applications and subscriptions.
  • Prepare travel claims and expense documents for finance department for reimbursement of the Chief Exec Architect and team.
  • Managed the MD and Chief Exec’s diary simultaneously.
  • Maintaining the general office files and vendor files and all the other files related to company operations and assist with onboarding.
  • Purchasing office supplies, equipment, and furniture.
  • Planning events such as golf day, charity events and seminars.
  • Reading, monitoring, and responding to the manager’s emails.
  • Manage all invoices and track payments.
  • Manage receptionist and cleaning staff timesheets and clocking in time.
  • Prepare board packs for the Chief Exec Architect and MD for EXCO/ Board meetings.
  • Process supplier payments, dinner payments and personal reimbursements.
  • Assist with document preparation, proofreading and editing.
  • Assist with all social initiatives as per the social calendar.
  • To liase with and co-ordinate CEA activities with the other executive staff members.
  • Recruiting, shortlisting, and emailing candidates for certain roles and following up on them.
  • Capturing of CV’s and qualifications: Uploading them on SharePoint for future roles implemented.
  • Oversee and co-ordinate all projects administration related for the CEA and MD.

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