Julius Maina

Assistant Office Administrator III (Institutional Advancement Office) at Dedan Kimathi University of Technology

since June, 2021

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Work experience

Assistant Office Administrator III (Institutional Advancement Office) at Dedan Kimathi University of Technology

1. Provide secretariat for the departmental meetings & any other meeting chaired by the Head of the Department.
2. Scouting for open grants and calls.
3. Coordinate the performance management process in the department.
4. Handling queries from customers of the department.
5. Screening phone calls and routing callers to the appropriate party.
6. In-charge of records management in the department.
7. Data-entry, filing, generating reports and presentations, setting up for meetings, and re-ordering supplies.
8. Any other duties assigned by the Head of the Department.

Work experience

1. Provide secretariat for the departmental meetings & any other meeting chaired by the chairperson of the department.
2. Processing and issuance of provisional and official academic transcripts in the department.
3. Online student indexing and exam booking with the Nursing Council of Kenya.
4. Processing part-time claims in the department.
5. Summarizing departmental applications.
6. Summarizing student matters.
7. Participating in student admission in the University.
8. Issuance of examination cards to the students.
9. Screening phone calls and routing callers to the appropriate party.
10. In-charge of records management in the department.
11. Coordinate the performance management process in the department.
12. Data-entry, filing, generating reports and presentations, setting up for meetings and re-ordering supplies.
13. Handling queries from customers of the department.
14. Any other duties assigned by the chairperson of the department.

Work experience

Administrative Assistant (HR Department) at Dedan Kimathi University of Technology

1. Assist with day-to-day operations of the HR functions and duties
2. Provide clerical and administrative support to Human Resources staff.
3. Compile and updates employee records (hard and soft copies)
4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
5. Maintains employee information by entering and updating employment and status-change data.
6. Submits employee data reports by assembling, preparing, and analyzing data.
7. Provides secretarial by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages, maintaining equipment and supplies.
8. Maintains employee confidence and protect operations by keeping human resource information confidential.
9. Timely retrieval of files, correspondences and other documents.
10. Prompt distribution of mails and other documents.
11. Assist in the job classification exercise e.g. follow-up on the job classifications forms issued to staff members, prepare physical file of the documents and electronic files.
12. Support line management in the development and implementation of induction and orientation of both new and existing employees, ensuring that all relevant policy documents are made available.

Work experience

1. Assist with day-to-day operations of the HR functions and duties
2. Provide clerical and administrative support to Human Resources staff.
3. Compile and updates employee records (hard and soft copies)
4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
5. Maintains employee information by entering and updating employment and status-change data.
6. Submits employee data reports by assembling, preparing, and analyzing data.
7. Provides secretarial by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages, maintaining equipment and supplies.
8. Maintains employee confidence and protect operations by keeping human resource information confidential.
9. Timely retrieval of files, correspondences and other documents.
10. Prompt distribution of mails and other documents.
11. Assist in the job classification exercise e.g. follow-up on the job classifications forms issued to staff members, prepare physical file of the documents and electronic files.
12. Support line management in the development and implementation of induction and orientation of both new and existing employees, ensuring that all relevant policy documents are made available.

Work experience

Human Resource Attachee (HR Department) at Dedan Kimathi University of Technology

1. Assist with day-to-day operations of the HR functions and duties
2. Provide clerical and administrative support to Human Resources staff.
3. Compile and updates employee records (hard and soft copies)
4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
5. Maintains employee information by entering and updating employment and status-change data.
6. Submits employee data reports by assembling, preparing, and analyzing data.
7. Provides secretarial by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages, maintaining equipment and supplies.
8. Timely retrieval of files, correspondences and other documents.
9. Prompt distribution of mails and other documents.

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