Joy Nekesa

Connections 1

Senior Finance Assistant at mothers2mothers Kenya

since May, 2020

jo***sa@gmail.com

Profile

Skills

Accounting
Administration
Finance

Experience

Joy Nekesa

Work experience

Acting Country Finance Officer at mothers2mothers Ghana

September, 2021 - September, 2022
Fulltime

Ensured accurate financial accounting & reporting of the financial progress of projects, investigated variances, posted expenses in accordance with m2m- Ghana and Donor financial policies and procedures. Key tasks;
 Prepared project budgets (at proposal stage) and forecasts as required, including the mapping of phasing of the multi- country programmes.
 Tracked overall program budgets, followed up of funds disbursement from donors and ensured financial compliance during program implementation and program close out.
 Ensured timely project financial reporting – produced monthly and quarterly actual v budget (variance) analysis and other management information that may be required from time to time,
 Monitored systems to record and reconcile expenditures, balances, payments, statements and other day-to-day financial transactions relating to the projects.
 Prepared and monitored monthly burn rates reports to ensure that the budget lines were not exceeded or under spent.
 Coordinated and maintained a cash forecasting system to ensure that adequate funds were available to meet the working requirements of the projects and office.
 Reviewed field expense reports for accuracy and completeness, forwarded them for approval by the management and prepared relevant respective journals.
 Ensuring petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
 Prepared cheques, payment vouchers and ensured that all expenditure payments had proper approval and documentation and that all invoices and payments were paid in a timely manner.
 Ensured that all the bank and cash accounts were reconciled on a monthly basis and that outstanding items were followed up and cleared.
 Prepared timely, complete and accurate financial reports to the donors according to their guidelines and compliant with the project management and financial procedures.
 Ensured that timesheets were completed by all Regional staff on a monthly basis and prepared the summary and posted in accordance with the monthly timetable.
 Maintained accurate records of financial transactions in order to monitor financial status and progress of project activities.
 Ensured that all financial documentation was maintained according to M2M – Ghana standards and donor requirements to the extent they can be fully audited with limited or no adverse findings

Joy Nekesa

Work experience

Senior Finance Assistant at mothers2mothers Kenya

May, 2020 -
Fulltime

Provide overall finance and accounting services to Donor funded HIV/AIDS prevention Programs, ensuring sound Financial Practices and adequate internal controls in line with donor requirements and internal policies and systems. Key tasks;
 Reviewing Project budgets to ensure only eligible costs are budgeted for, and all activities budgeted for are in line with the approved work plan / implementation plan.
 Analyzing Projects expenses to review coding, align activities with costs and identify actions required for potential over or under expenditure.
 Guiding Budget holders on how to monitor their Budget Vs Actual expenditures resulting to minimized request for re-classing expenses to near 0%.
 Supporting programmes with continuous monitoring of actual spend and projected spend against agreed budgets to ensure all donor requirements are met.
 Preparing timely and accurate financial reports in line with the relevant narrative reports and in compliance with the Donor requirements on financial reporting.
 Recommending budget realignment where there is budget savings as well as overruns which has minimized variances and unspent balances at the end of the Project.
 Posting all the payments and Incomes in the respective journals for the Kenya Office, bank and cash reconciliations of both KES and USD accounts.
 Updating project expenditure into the accounting system ensuring it was properly and accurately coded and captured into the correct budget lines.
 Processing Payments of all expenses related to the Projects activities and ensure that expenditure is as per budget and the work plan (reasonability, allowability and allocability basis).
 Maintaining strong financial controls to guarantee compliance with Mothers2mothers Kenya and Donor regulations.
 Preparing and submitting statutory reports and tax returns related to the project on a timely manner.
 Maintaining safe custody of project-related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
 Managing donor reporting timetable for the program and ensure reports are produced in a timely manner.

Joy Nekesa

Work experience

Country Finance and Admin Assistant at mothers2mothers Kenya

October, 2018 - April, 2020
Fulltime

Ensured financial resources were disbursed, accounted for and reported efficiently while adhering to Mothers2mothers finance regulations and administrative policies as well as donor compliance. Key contributions;
 Oversaw the daily cash counts and ensured amount tallied with Cash balances and reporting any deficits/shots
 Prepared projections on cash inflows and cash out flows to ensure healthy working capital for day to day running of the Kenya Office activities.
 Established and maintained a process for staff travel and salary advances, Process travel requisitions and related staff advances.
 Updated staff expenses into the accounting system (Reimbursements and/or advance liquidations)
 Maintained adequate and effective internal control processes which improved month end close and reporting cycles, ensured timely and accurate reporting.
 Created purchase orders in the Navigator Accounting system for approval by the Country Finance Business Partner.
 Ensured that all requisite Procurement procedures had been followed and the requisite support documentation was available and appropriately filed.
 Prepared monthly reconciliations of payables, payroll, accruals and prepayment control accounts.
 Carried out bank reconciliations and prepared reconciliation statements on a monthly basis by the 13thday of the following month.
 Ensured that staff payroll administration was verified for accuracy, properly processed and that all statutory payments such as PAYE was made on a timely basis.
 Prepared the monthly balance sheet reconciliations for Kenya Office.
 Carried out staff account reconciliations for Kenya Office and clearance of balances by initiating payments or sending reminders where applicable.
 Petty Cash administration, including issuing and clearing floats. Prepared petty cash journals, petty cash reconciliation and ensured all supporting documents were in place.
 Streamlined the petty cash process by introducing controls that had a positive impact on its management leading to a decrease on audit queries on the same.
 Substantially reduced audit adjustments by recording transactions correctly.
 Timely retrieval of documents for audit assignments, recording them and ensuring they were returned to archives properly.

Joy Nekesa

Work experience

Finance and Admin Assistant at ETC Consultants

July, 2017 - September, 2018
Fulltime

Prepared error-free and timely periodic Financial and Management reports while ensuring their accuracy, completeness and conformance to the reporting standards; Key contributions;
 Assisted in the preparation of annual operating budgets while working closely with the Accountant in monitoring expenditures, analyzing revenue & margins, variances and cost analysis.
 Ensured that the company expenses were recorded accurately within the specific period they relate to as well as timely and accurate supplier payments.
 Monitored utility bills and ensured that they were settled before the due date and liaising with external and internal clients to foster smooth running of operations.
 Compiled payroll data, calculated statutory and other deductions to be withheld, reconciled errors to maintain accuracy of payroll records as well as ensuring timely payment of salaries.
 Processed all Invoices into Sage while ensuring 100% accuracy in posting of invoice amounts, taxes, dates and invoice numbers.
 Performed bank reconciliations to ensure accurate real-time balances and followed up on any unreconciled amounts and irregularities.
 Managed petty cash i.e. reimbursements, daily reconciliations and processed the entries into the system.
 Monitored and evaluated Finance processes, suggested and implemented changes which brought in control, efficiency and effectiveness.
 Achieved 100% statutory compliance and eliminated tax penalties by ensuring that all statutory returns were accounted for, filled and paid on time to the relevant authorities.
 Prepared audit schedules, responded to audit queries on a timely basis and ensured that there were adequate controls in place to ensure good audit rating