Skills

  • Management
  • Microsoft Office
  • Typing Skills
  • Microsoft Word
  • Excel
  • Office management
  • Accounting
  • Finance

Recommendations

geoffrey oula

 5/22/2026
7

"EXCELLENT "

Experience

Jimmy Okot

Work experience
  • Contribute to reviewing the internal control systems of implementing partners.
  • Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
  • Monitor that a complete record is maintained for all projects.
  • Contribute to reviewing, analyzing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
  • Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
  • Support timely project closure in coordination with the programme unit.
  • Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
  • Maintain professional relationships with implementing partners.
  • Keep up to date with all UNHCR rules, regulations, and procedures necessary to perform these duties.
  • Escalate IP issues to supervisors.
  • Recommend acceptance or non-acceptance of IPRs and payment of instalments.
  • Contact implementing partners for project related matters.
  • Have unlimited access to financial and operational records relating to projects.
  • Perform other related duties as required.

Jimmy Okot

Work experience
  • Performs personnel administration tasks including interpretation and processing entitlements
  • Focal person for partners’ Value Added Tax (VAT) recovery
  • Issuance of contracts and maintenance of various personnel records and files
  • Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff
  • Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned
  • Prepares travel authorization, ID cards and other personnel related documents for staff
  • Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan
  • Enters financial transactions in computerised accounting package “MSRP” promptly and generates financial reports monthly, quarterly, bi-annual and yearly
  • Coordinates the preparation of budgets for the sub office
  • Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies
  • Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action
  • Maintain a secure mechanism of keeping ABOD individual fuel cards, generator and mission cards and only issue to the drivers when they are going to put fuel, once they return, they fill in the fuel voucher book where they capture the current and previous mileages, quantity of fuel taken and attach the receipts on the voucher,
  • Capturing fuel records for each ABOD vehicle onto Fleet wave.
  • Prepare fuel consumption report for Kampala ABOD vehicles daily and take it to supervisors for review and approval at the end of each month before any payment is processed
  • Reconcile monthly fuel consumption report with consumption report and invoices from Vivo Energy Uganda Limited before processing payments.
  • Coordinate with field offices to prepare fuel consumption report for ABOD vehicles in their locations and submit to Kampala on a monthly basis so that I consolidate and reconcile with consumption report from Vivo Energy Uganda Limited at the end of each month.
  • Coordinate servicing of all ABOD vehicles that are due for service after covering 5,000km so that they are in road worthy conditions as per UNHCR policy. The Driver will initiate the need for service then a vehicle service order form is generated and taken for signing by the Assistant Representative (Admin) then the vehicle is taken for service.
  • Coordinate repair of Uganda Admin vehicles by informing Global Fleet Management of any incidences, get Vehicle Incidence Report Form with serial number from GFM that will be filled and signed by both the Driver and Assistant Representative (Admin)
  • Submit all the necessary supporting documents for reported incidences for approval by Global Fleet Management and after proceed with the repair of the reported vehicle
  • Do physical verification of Kampala ABOD vehicles twice a year and keep record so that it helps in processing rental charges to Global Fleet Management annually
  • A focal person for trucking vehicles using Vehicle Trucking Systems (VTS)
  • Performs other duties as required

Jimmy Okot

Work experience
  • Providing support to the Manager: Finance and Administration (Kampala) to ensure that all records are posted on the accounting system, up to date and properly maintained
  • Arranging for Supplier payments
  • Ordering feed mill raw materials and other requirements for units
  • Reconciling suppliers’ statements and ensuring that all suppliers’ accounts are settled within their terms
  • Ensuring that all customers are invoiced and their accounts settled within Quantum Foods’ terms.
  • Preparing and maintaining staff documentation and pay roll
  • Providing administration support to the Manager: Operations and Sales (Masindi), ensuring that all records relating to flocks and production are maintained in an effective, up to date and accurate manner
  • Carries out recruitment of staff for Quantum Foods Uganda
  • Compiling weekly and monthly stock reports
  • Keeping flock records up to date
  • Compiling weekly dashboard reports for South Africa
  • Auditing stocks of raw materials, spares and vaccines at all sites
  • Monitoring all records kept by units and suggesting corrective action where necessary
  • Coordinating maintenance to office e.a. equipment
  • Taking minutes of meetings, distributing mail e.a. administrative tasks
  • Assisting unit managers when required

Jimmy Okot

Work experience
  • December, 2014 - September, 2015
  • Fulltime
  • Implement DRC’s financial policies and procedures
  • Responsible for the management of monthly cash books
  • In charge of weekly cashbook submission by COB Friday to Regional Manager – Kitgum and Senior Finance Officer for review
  • Establish the fund requirements and maintain adequate cash levels in the bank. Submit cash flow forecast every 25th of the month to the Senior Finance Officer
  • Provide financial review of all Order Requests (OR) and Request for Payments in accordance to the set limit in the DRC’s Uganda Segregation of Duties Matrix and running budget line balance
  • Verifies and approves Payment Vouchers for all payments in accordance to the set limit in the DRC’s Uganda Segregation of Duties Matrix and running budget line balance
  • Ensure month end cash counts are properly supervised and submitted to DRC Country Office in Kampala by 1st of every month and month end cash books are submitted to Senior Finance Officer 2nd of every month
  • Prepares monthly bank reconciliation and send end of month bank statement to DRC Country Office in Kampala by the 2nd of every month
  • Supervise scanning of vouchers and supporting documents, in addition ensure that proper filing is done in accordance with donor requirements and DRC OHB manual
  • Responsible for banking activities.
  • Assist with preparation of the budget
  • Monitor project budgets closely and advice Regional Manager on any issues of concern
  • Assist with the monthly, quarterly and annual DRC and donor reports preparation
  • Confirm that full accountability (documentation) is obtained for all expenditures and confirm validity of all financial claims
  • Prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to Senior Finance Officer for verification before submission to the relevant authorities
  • Support Regional Manager to adequately prepare for both internal and independent audits
  • Ensure the safeguarding of all available funds
  • Reconcile the accounts payables
  • Reconcile the accounts receivables/advances and issue receipts for all the funds received
  • Ensure contracts are respected and paid for according to agreed terms of payments
  • Monitor fuel costs for all fleet and equipment
  • Assist the preparation of monthly, quarterly and annual DRC and donor reports.

Jimmy Okot

Work experience
  • Writing cheques
  • Giving support to the regional accountants and finance staff at Head Office
  • Giving support to the storekeeper
  • Cleaning all data from the regions before importing into the Navision system
  • Posting the payroll to the income and statement
  • Filing of taxes
  • Preparation of salary contributions for all donors monthly
  • Budget monitoring to ensure that all activities are in line with annual budgets
  • Preparation of management/F&A financial reports
  • Updating fixed asset ledgers
  • Reconciliation of all regional and head office bank accounts monthly
  • Preparation of donor reports quarterly/monthly for CARE International, IO, ECLT, SUNRISE
  • Performance of monthly and surprise cash counts
  • Ensuring that payments are input in the Navision accounting system on time and carry out monthly close out reports
  • Review conformity of vendor invoices to purchase orders or contracts, approval levels, and documentation requirements
  • Raising payroll journals and reconciling all salary accounts to nil balance at the end of each month
  • Budget monitoring and tracking
  • Following up on accountabilities and ensuring that all payment vouchers are cancelled/stamped
  • Reconciliation of all bank accounts with cash book on a monthly basis
  • Maintaining a good filing system of all the documents in the finance department
  • Preparation of budget reports against expenditure through variance analysis

Jimmy Okot

Work experience
  • August, 2011 - December, 2013
  • Fulltime
  • 1. To ensure timely requisition of funds from the Head Office and make payments at the region:
  • Ensuring that requisition forms for payment are filled out
  • Prepare payment vouchers and cheques upon claims being approved by the Regional manager
  • Manage petty cash and follow up accountabilities
  • Preparing receipts and payment reports
  • Monitoring fuel usage
  • 2. To ensure safety and regular repair and maintenance of the assets by:
  • Maintaining a record of all assets in the region
  • Managing stores and distributing assets to end users
  • Coordinating the repair and maintenance process
  • 3. To prepare timely financial management reports of regional activities by:
  • Acting as agents for regional bank accounts, collecting bank statements and preparing monthly bank reconciliations for branch accounts
  • Ensuring books of accounts are well posted and updated for submission to head office
  • Ensuring all financial documents are filled
  • 4. To capture data collected from the field and inputting it on to the system

Related persons

geoffrey oula

 5/22/2026
7

"EXCELLENT "