About

I am a Human Resource Practitioner with over 9 years of substantial Human Resource and Administration experience with the UN Agencies, International Organizations, and International Companies. My experience includes but are not limited to Ministry of Labor and Public Service compliance, international hospitality, Full Cycle of recruitments management, training and development, performance monitoring/management and personnel management, Staff management, payroll management, leave tracking and management, international staff work permits and visa management. My experiences are built within the area of humanitarian, emergency, international development, transition, and stabilization of programs. My experience with different organizations has enabled me to gain excellent knowledge and skills in talent acquisition, contract and performance management, compensation and benefits, training, and development. I have acquired several trainings in sexual harassment, Human Resource and South Sudan Labor law training, Code of Conduct, Leadership training, Fraud awareness which are of advantage to Human Resource career. I am an asset to any organization, a professional team player, reliable, effective communicator and interacts freely with multicultural backgrounds. I have very good analytical and negotiation skills, persistent, a mentor, committed, multi-tasking, collaborative and results oriented. Furthermore, I am highly organized person, self-starter, and result oriented, dynamic, reliable with a drive to be trained and quickly learn any customized software. I have ideal skills of leadership and management, good at providing timely services, advising, and making recommendations as they be required, strong interpersonal skills and good decision making. I am currently pursuing master’s arts in human resource management from Liverpool John Moores University, UK. I have a bachelor’s degree in human resource management from Makerere University Business School (MUBS).

Skills

  • Administration
  • Human Resources
  • Management
  • Office management
  • Project Management
  • Recruiting
  • System administration

Recommendations

Gift Mulokota

 6/19/2024

Very good

Experience

Innocent Ayilah

Work experience
  • Recruitment of staff: In coordination with the line managers, receive all recruitment requests and ensure approvals by the labour office. When the recruitment is completed, open file for the respective employee and ensure all records are properly filed.
  • Income Tax Returns: In coordination with the finance department, ensure that all tax returns are remitted to the local authorities as per South Sudanese law.
  • Staff Appraisal: Maintain the staff appraisal schedule and inform the employees and the line managers of their due dates, as well as follow up with both the employees and line managers for the submission of the completed appraisals.
  • Timesheets: Send the monthly timesheet submission reminder to all employees. Receive all the timesheets and check for accuracy and submit for payment.
  • Preparation of staff contracts, renewals, amendments, and terminations: Ensure that all staff are issued contracts on commencing employment with DT Global South Sudan / Shejeh Salam or notice is given to all the employees whose contracts are ending. In coordination with HRD, ensure that all termination cases are approved by the Chief of Party (COP) and labour office and keep reports of all staff incidents for future reference.
  • Online records retention and filing system: Scan and upload the employee’s recruitment documentation and retain hard copies as per regulations.
  • Reporting, Compliance and Other: Update personnel trackers and provide complied reports of all HR activities to the HRAD. Ensure compliance with all statutory requirements and brief key programme in new requirements; Liaise with other NGO’s regarding current HR issues and concerns. Perform any other task as required.

Innocent Ayilah

Work experience
  • Undertake projects in support of the HR / Admin initiatives for attainment of business objectives in line with the corporate HR / Admin strategy.
  • Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
  • Encourage line management responsibility for the implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback.
  • Overall management of personnel records including attendance sheets, personnel files, leave records, according to local and corporate record retention guidelines.
  • Prepare quarterly travel plans for all personnel and Responsible for overseeing travel management activities for programme staff and visitors.
  • Lead and provide guidance to local HR/Admin personnel and facilitate ongoing capacity building, develop section work plans, monitor daily administration activities and identify risk areas.
  • Provide oversight, ensuring compliance by team members with existing policies and best practices.

Innocent Ayilah

Work experience
  • Maintain an updated comprehensive staff list and filing system of all Project Staff
  • Advise and implements policies relating to the effective use of human resources (HR) conditions, recruitment process, performance management, equal opportunities, disciplinary procedures, and absence management according to the South Sudan labor law.
  • Monitor the HR Assistant in preparing monthly time sheet for local staff.
  • Implement and monitor programs as directed by management and see the programs through to completion.
  • Advise and implements policies relating to the effective use of human resources (HR) conditions, recruitment process, performance management, equal opportunities, disciplinary procedures, and absence management according to the south sudan law.
  • Manage and the recruitment process, including developing job descriptions, preparing advertisements, preparing employment contracts, checking application forms, shortlisting, interviewing, and selecting candidates in coordination with relevant department managers and PJMs.
  • Ensure HR Assistant maintains a correct holiday list and all staff aware of holidays in advance.
  • Become an active member of Internews HD’s Crisis Management Team (CMT).
  • Monitor the HR Assistant in preparing monthly time sheet for local staff.
  • Any additional duties as may be required.

Innocent Ayilah

Work experience
  • Regular reporting on progress and business updates on a weekly, monthly, and quarterly basis
  • Prepared a detailed daily, weekly, bi-weekly, monthly, and quarterly work plans/activity plan as well as collecting weekly, monthly report data, analyzing and reporting.
  • Analyze current and past financial data, such as sales reports, and provide strategies to cut costs and increase revenue.
  • Perform market research to identify new opportunities and engage with executives to establish strategies for pursuing those new opportunities.
  • Provide training and mentoring to members of the business development team.
  • Maintain tracking system of all employee agreements and monitor evaluation process to ensure that 90 day and annual evaluations are conducted in a timely manner and appropriate changes are made to employee status as necessary.
  • Responsible for coordinating with the Nairobi-based HR Officer regarding the timely processing of visas for all international staff, consultants and visitors and maintaining regular communication with the relevant staff, consultant or visitor on visa requirements and any updates.
  • Maintain and track visa expiry dates for all international staff, visitors and consultants and ensure timely renewal.
  • Train staff on HR policies and procedures
  • Perform other duties on an as-needed basis as assigned.

Innocent Ayilah

Work experience
  • Supported in all recruitment processes including, interview and select applicants.
  • Planed and conduct new employee orientation to foster positive attitude toward organizational objectives.
  • Supported the HR Coordinator in Analyzing compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
  • Supported coordinating work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
  • Maintain an updated comprehensive staff list and filing system of all Project Staff
  • Interpreting and advising on employment legislation
  • Listening to grievances and implementing disciplinary procedures
  • Liaising with a wide range of governmental organizations such as social security department and the ministry of labor, and other relevant authorities
  • Maintain a movement’s board of expat’s national and international travel plans and updating the security provider of expats in the country.
  • Ensure mobile communications are always maintained and in the event of an emergency, be prepared to return to the office outside working hours.
  • Assist in organizing training, workshops and seminars.
  • Oversee the preparation of monthly social security funds, and payroll lists for the finance department.

Gift Mulokota

 6/19/2024

Very good

 

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