Faith Apondi

Executive Administrative Assistant at 20X Entrepreneur Ltd

since March, 2023

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Helping Executives Focus on Growth By Managing the Details.

Education

1. Inbox Management (Creating Filters, Labels, Folders, achieving Inbox Zero on GMAIL).
2. Writing correspondence (Emails & Letters)
3. Scheduling & Google Calendar (events, invites, sharing time-zones & Daylight Saving Time).
4. Google Workspace (Drive, Docs, Sheets, Slides, Forms & Creating good presentations).
5. Travel Management (Itineraries, Booking Flights, Accommodation & Entry and Exit Requirements).
6. Meetings (Creating Agendas, Writing Minutes, Zoom, Google Meet, Skype, Slack Huddle).
7. Internet Research (Finding relevant information online & referencing sources).
8. Expense Tracking (Keeping receipts & compiling expenses of a certain period).
9. Data Entry (Data Consolidation, Entry & Using data to deduce information).
10. Project Management (Tools such as Google Sheets, Trello, Asana & Slack).

Work experience

I do the following:-
✓Manage my executive’s calendar, scheduling 15+ high-level meetings per month while ensuring time optimization and conflict resolution.
✓Anticipate my executive's needs; performing various ad hoc tasks as they arise
✓Prepare executive reports, board-level documents, and presentations, ensuring decision-makers have data-driven insights.
✓Streamline email communication by managing the executive’s inbox, achieving inbox zero and ensuring urgent matters are addressed promptly.
✓Design presentations and reports using Google Slides, PowerPoint and Canva to support executive decision-making.
✓Track key action items from meetings, ensuring timely follow-ups and accountability.
✓Conduct online research, compile relevant data, and prepare comprehensive reports for internal use and for our clients on trends and competitors.
✓Assist in HR functions, including recruitment, interview scheduling and candidate communication.
✓Implement Trello for project tracking, increasing team efficiency by 30%.

Work experience

Quality Assurance Specialist & Team Support Coordinator at Adept Technologies Limited

● Conducted quality assurance checks, ensuring 98% accuracy in legal transcriptions for judicial use.
● Compiled reports and summaries to assist supervisors in tracking team performance and quality metrics.
● Coordinated team workflows and task assignments, ensuring deadlines were met.
● Acted as a liaison between team members and management, facilitating smooth
communication.
● Assisted in training new hires on transcription quality standards and documentation processes.

Education