About

A highly dedicated and capable professional with over 9 years of experience, possessing the ability to pay attention to detail and excellent time management skills which means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I also possess the ability to reduce costs and improve a company’s processes and corporate purchasing programs. I am able to ensure that a company enjoys a competitive edge when compared to their competitors by securing the best quality, price and terms from suppliers. I yearn to work within a challenging and rewarding environment, which will give me an opportunity to utilize my acquired skills, apply my academic knowledge that leads to both personal and organizational growth.

Skills

  • Communication
    10
  • Teamwork
    10
  • Problem-Solving
    10
  • Creativity
    10
  • Leadership
    10
  • English and Kiswahili
    10

Experience

Everlyn Mathangani

Education

Everlyn Mathangani

Education
  • PROCUREMENT

Everlyn Mathangani

Work experience
  •  Providing administrative Support to all the departments in ensuring smooth workflow and maximum productivity.
  •  Prepare and control administrative budget
  •  Ensure operational documents are filled up neatly, accurately
  •  Assignment and maintenance of all the company vehicles
  •  Ensuring of security in the company by administering all security risks
  •  Provision of space and working tools to new employees and visitors while needed.
  •  Welcoming new employees and managing their orientation and work with the help of their line managers.
  •  Working with the Safety, Health & Environment officer (SHE) in ensuring the safety of the workplace, security and environmental measures are in place.
  •  Coordination of staff and directors travelling arrangements including VISAs acquirement and flight bookings and accommodation both locally and internationally.
  •  Arranging of training workshop, conference, or exhibition venues for company related activities both locally and internationally.
  •  Schedule inhouse and external events for the company.
  •  Monitoring and provision of office stationaries for all the employees.
  •  Administering to all customer and employee complains.
  •  Communication on meetings or any other relevant communication to all the departments.
  •  Assisting the Field Service Support Team which includes the Engineers with any emergency requirements that might rise during their field work.
  •  Minutes taking during office meetings.
  •  Management Presentation for all the administrative and procurement work monthly.
  •  Welcoming and serving all clients (visitors) who visits the office.
  •  Planning and enrooting daily deliveries for all delivery riders and vans.
  •  Coordinating maintenance of company vehicles including monitoring of repairs and servicing and supervision on mileage coverage and insurances of the vehicles.
  •  Traceability record keeping and installation reports for all the equipment coming in and out of the company.
  •  Arrangement and supervision for all office repair and maintenance works.
  •  Ensuring cleanliness in all areas of workplace.
  •  Supervising and ensuring pest and control fumigation is done as stipulated by the QMS
  •  Registering and attending to all incoming mails.
  •  Receiving and attending to all orders sent to the office until delivery to the customer.
  •  Receiving and delegation of RFQs and other enquiries to the relevant departments.
  •  Receiving all incoming calls and assisting the customers or transferring the calls to the relevant people in the company.
  •  Registering all outgoing letters and other documents.
  •  Preparing official letters and MEMOS within my capacity to the relevant departments and customers.
  •  Registering and dispatching of cheques to suppliers.
  •  Keeping and managing the directors and Operations manager diaries.
  •  Provision of any required assistance including brainstorming with all departments in the company.
  •  Receiving and checking deliveries.
  •  Ensure operational documents are filled up neatly, accurately.
  •  Pre-qualification and evaluation of suppliers.
  •  Processing tenders and prequalification documents.
  •  Handle all enquiries within my capacity.
  •  Adhering to all the administrative SOP as outlined by the company QMS.
  •  Negotiating and Procuring goods on behalf of the company both in Kenya and internationally from various Manufacturers.
  •  Preparing Purchase orders and sending them to the suppliers.
  •  Ensuring timely orders, with right quality and quantity.
  •  Re-order level monitoring.
  •  Ensure daily warehouse operations activities are carried out timely.
  •  Handle goods according to SOPs and customers’ requirements
  •  Perform and update the warehouse duty records temperature monitoring.
  •  Routinely re- order department’s supplies.
  •  Handle and always use warehouse equipment with care
  •  Posting goods into the WMS
  •  Generating picking list for the goods out from the WMS.
  •  Posting transactions on pastel/Sage accounting systems.
  •  Receiving requisition for goods and preparing invoices.
  •  Adhering to all the administrative and procurement procedures as per the administrative and procurement SOP- standard Operating Procedure outlined in the Company QMS- Quality Management System.

Related persons

jackline mosima
Veronica NdunguSALES EXECUTIVE at ULTRALAB EA LTD