Skills

  • Finance
  • Office management
  • Recruiting
  • Sales
  • Teaching

Experience

Eric Weekes

Work experience
  • Provides high-level administrative support to the department’s leadership, ensuring smooth day-to-day operations. This role demands exceptional organizational, communication, and problem-solving skills, as well as a deep understanding of medical terminology and healthcare environments.
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  • Key Responsibilities:
  • Administrative Support
  • Manage and maintain schedules for department leadership, including physicians and directors.
  • Coordinate meetings, conferences, and travel arrangements.
  • Prepare agendas, take minutes, and ensure follow-up on action items.
  • Document Management
  • Draft, edit, and proofread correspondence, reports, and presentations.
  • Maintain accurate records including confidential medical and personnel files.
  • Ensure timely distribution and filing of departmental documents.
  • Communication & Liaison
  • Serve as the primary point of contact for internal and external stakeholders.
  • Liaise with hospital administration, other departments, and external partners.
  • Field calls, emails, and inquiries with professionalism and confidentiality.
  • Operations & Coordination
  • Oversee departmental calendars, room bookings, and event logistics.
  • Track and order office supplies, manage purchase orders and vendor relationships.
  • Assist with onboarding of new staff and maintain up-to-date departmental rosters.
  • Compliance & Confidentiality
  • Maintain HIPAA compliance and safeguard confidential information.
  • Ensure department policies and procedures align with hospital standards.
  • Support for Clinical & Academic Functions
  • Coordinate continuing medical education (CME) activities and faculty schedules.
  • Support research coordination, grant submissions, and academic presentations as needed.
 

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