Skills

  • Accounting
  • Administration
  • Business Development
  • Finance
  • Human Resources
  • Management
  • Procurement
  • Project Management
  • Supply Chain

Experience

Edwin Njoroge

Work experience
  • Key Responsibilities and Activities:
  • Budgets and Management Reporting
  • Preparation of management reports and actual vs budget comparatives.
  • Provide management reporting to Executive Director and Finance and Audit Committee.
  • Preparation of cash flow management processes.
  • Managing processes to record & reconcile expenses against income and provide regular management reporting.
  • Financial Processing
  • Process accounts payables, obtain payment authorities, recording & prepare for payment, process online payments and record payments.
  • Provide regular creditor reports.
  • Overseeing regular reconciliations of all bank accounts.
  • Preparing accruals as required & recording
  • Maintaining the Asset Register & Depreciation Schedule.
  • Support preparation of BAS, Annual Audits & preparation of annual financial statements working with the Treasurer, external accountants and auditors.
  • Payroll Management
  • Preparation of monthly payroll, and obtaining approval and process to bank.
  • Produce & issue payslips.
  • Maintaining all payroll records.
  • Processing leave records & accruals.
  • Preparing yearly Payroll reconciliations & statutory Payment Summaries.
  • Supporting all other employer payroll related requirements.
  • Office & Administrative Management Role
  • Supervises and manage the staff delivering the following functions:-
  • The reception & front of house functions e.g. first point of contact services
  • The physical infrastructure for the operations e.g. premises, equipment and assets.
  • The administrative function e.g. records management, inwards & outwards mail, purchasing, diary management.
  • Support for Management & Operational Functions
  • Strategic Plan
  • Working with the Executive Director and other staff in contribute to the development of the organisation Strategic Plan
  • Working with the Executive Director and other staff in ensuring systems and information collection are contributing to management reporting and reporting against Performance indicators in the organisation Strategic Plan.
  • Working with the Executive Director and other staff in preparing of budgets and reviewing progress against budget.
  • Risk Management
  • Working with the Executive Director on risk management, disaster recovery & contingency planning.
  • Working with the Executive Director in assessing, arranging & review all insurance cover.
  • Processing claims & maintaining appropriate records.
  • Compliance Management
  • Working with the Executive Director in ensuring compliance with sector requirements.
  • Supporting annual audits & returns.
  • Occupational Health, Safety and Welfare
  • Contributing to occupational, health and safety responsibility by:
  • Communicating and updating OHS&W responsibilities, policies and procedures to all staff;
  • Providing advice on OHS&W matters including those impacting on contractors, volunteers and visitors
  • Ensuring the Executive Director as the “responsible officer” under the legislation, is promptly informed of any serious or reportable OHS&W matters
  • Ensuring, as far as practicable, a hazard free work environment and a proactive approach to injury management;
  • Assisting with any OHS&W audit, data collection or investigation
  • Ensuring office resources are maintained in safe working condition;
  • Identifying and addressing building, equipment, safety and security issues,
  • Facilitating all emergency arrangements and activities;
  • Participating on any required formal OH&S meetings.
  • Ensuring that Staff take reasonable care to protect staff own health and safety at Work.
  • Quality Systems
  • Working with all staff to ensure efficiency and effectiveness and continuous improvement of all systems & services including preparation of procedures and
  • Working with the Executive Director on up to date policies and procedures.

Edwin Njoroge

Work experience
  • Key Responsibilities and Activities:
  • Finance and Operations
  • Supporting projects teams with accurate and timely project budgets, accounts, and reports
  • Ensuring compliance with internal financial policies, procedures, and control mechanisms
  • Undertaking financial planning, including preparation of budgets, cash flow forecasts and implementing appropriate budgetary controls
  • Calculating and managing recovery, utilization, and work in progress
  • Timely and accurate preparation and analysis of management and financial reports, audit, and tax returns
  • Overseeing the bookkeeping function
  • Ensuring both statutory and tax compliance
  • Overseeing annual audits
  • Managing the revenue pipeline and collection reporting
  • Administration
  • Ensuring compliance with internal administrative policies, procedures, and control mechanisms
  • Overseeing the day-to-day, operational activities of the office, including all administrative support functions
  • Supporting administrative functions including provision of necessary equipment and material for the work environment, leases, service provider contract
  • Managing the contracts for services and supplies, and ensuring they are within the policy and guidelines
  • 1
  • Job Description: Finance and Operations Manager, June 2024
  • Supporting all logistics-related activities including travel and security and ensuring policies and procedures for procurement and services are followed
  • Assisting in preparation for meetings if called upon and take minutes of meeting and keep clear records of meetings.
  • Ensuring maintenance of office equipment
  • Receiving all inventory items from suppliers, verifies such deliveries against approved orders and ensures such items are safely stored
  • Maintaining an inventory and fixed assets database, ensuring that insurance cover is always in force.
  • Other administrative duties as agreed.

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