Christine Gitonga

Pro

Connections 5

ADMINISTRATIVE ASSISTANT at Kenyatta University Teaching, Referral & Research Hospital

since April, 2020

gg***11@gmail.com

Profile

Skills

Communication
9
Teamwork
9
Problem-Solving
9
Creativity
8
Leadership
7

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Experience

Christine Gitonga

Work experience

ADMINISTRATIVE ASSISTANT at Kenyatta University Teaching, Referral & Research Hospital

April, 2020 - Present
Fulltime

Duties and Responsibilities
 Responsible for giving guidance and training of new administrative staff members in the directorate on general office processes and procedures
 Respond to queries regarding data from staff in the department and elsewhere in the hospital.
 Compiles, summarizes & enters data on consultants, medical officers, and clinical officers in the directorate
 Responsible for raising orders for departmental supplies through Hospital Management Information System (Medipro system) for departments on request
 Acting as the liaison person for twenty-two clinical departments i.e serving as the focal point for all administrative support (assist in preparation of presentation materials for heads of departments)
 Takes charge in preparing per diem requests (travel allowances) for staff travelling for official duties
 Takes the lead in taking minutes, planning & coordinating onsite and offsite meetings and workshops for departments i.e preparing notices, venues, and providing the required stationery among others
 Acts as the focal point for general communication in the directorate i.e monitor changes and communicate relevant information to appropriate staff
 Respond to moderately intricate information, requests & questions from staff and visitors
 Search for, retrieve, compile, assemble and archive a variety of data from the computer, file records, reports or from other sources for use
 Receive telephone calls and refer them to the appropriate source or reply personally to queries, when possible
 Help in preparation, maintaining and retrieval of duty rosters for departments on request
 Maintaining an up-to-date filing system for all departments in the directorate
 Perform any other related duties as required
Key Achievement
Setting up an up-to-date centralized filing system for all departments in clinical services. This has improved effectiveness and efficiency by 80%