Antony Omondi Arina

Connections 1

Senior Clerical Officer at Ministry Lands Public Works Housing and Urban Development

since March, 2009

om***y9@gmail.com

Profile

Skills

Communication
9
Teamwork
9
Problem-Solving
9
Creativity
9
Leadership
9
English and Kiswahili
9

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Experience

Antony Omondi Arina

Education

Diploma at Intra global Training College

January, 2018 - September, 2018
Fulltime

Information/Library Studies

Antony Omondi Arina

Work experience

Senior Clerical Officer at Ministry Lands Public Works Housing and Urban Development

March, 2009 - Present
Fulltime

● Receiving, stamping serializing and recording incoming mails and correspondences in an incoming mail register.
● Custodian of departmental personal, confidential and subject files.
● Custodian of semi-current and non-current files.
● Circulating internal memos among staff.
● Maintaining an efficient filing system
● Replacing worn out file covers.
● Management of central registry's office imprest and ensuring that it is spent in a prudent manner.
● Custodian of the Department's franking machine.
● Ordering for stationery and ensuring that the central registry has the required stationery at any given time.
● Provide support in developing the departmental work plan and procurement plan.
● Ensuring security of all records or documents housed in the central registry and minimizing their exposure to agents of destruction i.e physical, chemical and biological.
● Forwarding urgent documents to regional offices via speed post (EMS).
● Dispatch of hearing notices to Advocates and Litigants.
● Dispatch of Ruling/Judgement Notices to Advocates and Litigants.
● Compiling and updating staff returns.
● Drafting the Departmental schedule of duties.
● Preparation of the Department's leave roaster.
● Re-shelving files into the file cabinets.
● Tracking files that are not in the registry using the file movement register.
● Maintaining and updating departmental staff establishment.
● Closing old files and opening new ones.
● Maintaining a filing classification scheme which is key in retrieval of files.
● Recording, serializing and dispatching outgoing mails and correspondences in a mail dispatch register.
● Drafting of letters and memos as instructed by my seniors.
● Requesting compiling and analyzing data in the form of monthly case returns from our regional offices.
● Filing and giving folios to mails and correspondences in their respective files.
● Recording outgoing departmental subject, personal or confidential files in a file movement register and forwarding them to my seniors for action.
● Attending to and advising first time clients on the court process including costs of filing various court documents.
● Administering complaint forms to Litigants and Advocates, recording, filing and forwarding them to the Administrator for necessary action.
● Preparation and confirmation of minutes during departmental staff meetings.
● Attending to members of the public and Preparation of reports after various regional sensitization workshops and Agricultural Society of Kenya shows and exhibitions.