Key Duties and Responsibilities:

Communication: serve as main point of contact both internally & externally including answering phone calls, responding to emails, communicating public holidays to the team and liaising with stakeholders & clients, document preparation including drafting and editing letters, management of information databases & reports.
Meeting coordination: Organise & coordinate meetings including taking minutes and follow up of action points.
Finance: Initiate processing of vendors purchase orders in liaison with Head finance, Initiate invoicing or billing of clients in liaison with sales team & head finance as per company invoicing cycle, oversee management of petty cash & reimbursements & initiate administration and operational budgets in liaison with head finance for approval.
Coordinate Office logistics: Oversee the use of company fuel & transport reimbursements to enhance utilisation & cost minimisation. Oversee the management of office supplies, equipment, working with vendors & maintenance of staff to ensure everything is in good order.
Events & Company website: Organise & coordinate staff retreats in liaison with Head finance & staff, Oversee the development of company website and update in liaison with General Manager & creative team.