Administration and Operations

Work with the Executive Director and other members of the management team to ensure smooth running of the organization;
Develop and maintain a very good knowledge of GBM policies;
Maintain internal control systems to ensure compliance with GBM policies;
Develop, with assistance and oversight from the Executive Director any necessary policy or guidance documents;
Manage GBM insurance policies including undertaking research and advising on market trends;
Supervise other staff working within the Finance and Administration Office;
Manage relationships with all GBM suppliers, including ensuring contracts are completed and up to date and payments are made on time, and that IT support, security and other contracted services are performing their jobs to the level required;
Ensure the smooth administration and operational running of the office, including with day to day needs in the office and office building renovations;
Oversee project logistics for meetings, workshops, conferences and travel;
Provide oversight on all procurement activities to ensure full compliance with the GBM and donor policies;
Ensure daily administrative support to the administration team, including vehicle fleet management;
Lead the management and monitoring of the GBM assets, inventory, office equipment and supplies;
Manage and supervise the administration and procurement teams, including performance management, coaching and mentorship;
Prepare and submit various administrative reports; and
Perform other duties as assigned. 

​​​​​​​Qualifications Required

Bachelor’s Degree in accounting, finance or related field;
Certified Public Accountant or CPA –K holder;
A minimum of five years of experience managing financial and contractual aspects for funded international development projects;
A minimum of five years of experience with project financial management, including financial controls, accounting, reporting and audit;
Ability to work across various teams with excellent interpersonal skills, including demonstrated experience managing and supervising financial and procurement personnel;
Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
Experience with accounting software like QuickBooks;
Strong organizational and leadership skills;
Strong analytical and computer skills, with an emphasis on budget and financial analysis; and
Excellent oral and written English and Swahili fluency required, with excellent communication skills.