Responsibilities:

Receive duly approved purchase requisitions MRQs from user departments.
Prepare and send inquiry documents/RFQ to at least three registered suppliers and ensure that suppliers respond to RFQ documents within stipulated timelines.
Prepare a detailed justification note/quotation analysis with the necessary recommendations and obtain approval in line with laid down procedures.
Prepare LPOs, obtain approvals, communicate approved orders to the suppliers, and followup delivery of goods and services within agreed timelines.
Expedite delivery of goods and services by ensuring that suppliers comply with the agreed lead times.
Completion of supplier account documentation and coordinating the account opening process while ensuring the best terms are negotiated with suppliers.
Align all procurement documents from Purchase requisition, justification notes, purchase orders, supplier delivery notes, invoices, and GRNs/SESs and pass them to finance for payment on a real-time basis.
Maintain up-to-date procurement records and filing system that allows a seamless audit trail and accountability.
Keep users informed on the status of requested goods and services.

Requirements:

A minimum of 5 years of demonstrated experience in end-to-end supply chain management.
Demonstrated commitment to maintaining a high level of integrity and ethics.
Member of KISM or an equivalent professional body
Good communication skills
Excellent reporting skills
Good customer service skills.