Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments.
Manage and maintain the Executive diaries, schedule their meetings and receive and screen incoming visitors
Coordinate travel planning requirements for the office and maintain a travel itinerary
Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives.
Draft and disseminate meeting minutes
Draft correspondences for the office
Draft Reports as directed by the line manager
Record minutes of meetings as directed by the Line manager
Act as a point of contact between Executives and internal colleagues, and External clients
Handling correspondence directed to the Office and to Managers