This is a contract to perm role after 90 days. Schedule is Monday-Friday 10am-2pm to start. 

About Us
Winners Circle Sound Mind PLLC is a growing mental health and wellness practice committed to providing compassionate, evidence-based care to individuals in our community. We value professionalism, empathy, and efficiency in serving our clients and supporting our clinical team.

Position Summary
We are seeking a reliable, detail-oriented Medical Assistant/Receptionist to join our team. This hybrid role includes both front office (administrative) and back office (clinical support) responsibilities. The ideal candidate is organized, friendly, and comfortable working in a dynamic, client-focused environment. Phlebotomy experience is a plus but not required.

Key Responsibilities
Front Office (Receptionist) Duties:


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Greet clients in a warm, professional manner and assist with check-in/check-out procedures



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Answer phone calls, respond to emails, and manage appointment scheduling



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Verify insurance information and assist with billing processes as needed



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Maintain confidentiality and handle sensitive patient information in compliance with HIPAA



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Keep the front desk and waiting area organized and presentable





Back Office (Medical Assistant) Duties:


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Prepare treatment rooms and assist clinicians as needed



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Record vital signs, update patient records, and assist with EMR documentation



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Maintain stock of clinical supplies and ensure cleanliness of exam areas



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Assist with administrative support for medical documentation and referrals





Other / Preferred Duties:


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Perform phlebotomy (draw blood) and handle specimens in accordance with lab procedures



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Assist with coordination of lab results and follow-up communication





Qualifications

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High school diploma or GED (required)



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Completion of a Medical Assistant program (preferred)



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Phlebotomy certification or willingness to obtain within 60 days



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1–2 years of experience in a healthcare setting (preferred)



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Familiarity with EMR systems and standard medical office procedures



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Strong interpersonal, communication, and multitasking skills



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CPR certification or ability to obtain within 60 days of hire





Work Environment

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Monday–Friday 10am-2pm schedule



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On-site only (no remote work)



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Must be able to stand for extended periods and occasionally lift up to 25 lbs





Compensation & Benefits

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15-20 per hour



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Paid time off and holidays 



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Professional development and training support



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Supportive team and mission-driven workplace