KEY RESULT AREAS

Financial Accounting & Financial Reporting
Payroll Management
Inventory Management; Stock Counts
Procurement & Accounts Payable Management

KPA
ACTIONS
 Financial Accounting

Ensure daily posting of all payment vouchers raised and proper classifications of expenses
Ensure daily posting of receipts, PO and all other primary source documents
Ensure weekly schedule of cheques raised and cash collected.
Ensure weekly and monthly report of payables
Enforce weekly job order report
Enforce daily petty cash report and posting
Enforce weekly reporting on receipts and posting
Enforce weekly posting and report of invoices
Enforce acknowledged invoice report
Establish genuine fixed asset report and generate reports monthly, quarterly and annually
Ensure adequate inventory management and regular stock counts at least once a month

FOR BRANCH AND PROJECTS ACCOUNTS
Weekly reports

Report on cash and cheques lodged into accounts
Report on payment vouchers raised with supporting documents
Petty cash report
Invoice schedule for one off jobs

Monthly reports

Invoice schedule raised
Schedule of receivables outstanding
List of payments by clients
Stock reports within / outflow and balances

Monthly branch audit and stock counts

Updating and reporting month on month variations on payroll
Generating weekly Accounts Receivables Schedule
Generating weekly Accounts Payable Schedule
Inventory Management; Stock Counts conducted monthly
Weekly Cashbook – Summary Scheduling

Financial Reporting

Ensure timely financial and statistical reports for management and board use.
Ensure integrity of GL
Generate and post monthly adjustments
Update and reconcile intercompany account
Generate monthly, quarterly and annual  P&L report
Generate monthly, quarterly and annual  balance sheet
Generate reconciliation of bank statements

Payroll Management

Ensure the deployment and monitoring of attendance using TAMS or other electronic or manual means available for the preparation of payroll
Ensure timely and accurate preparation of payroll on or before the 25th day of every month
Ensure the timely payment of staff wages and salaries and communication of pay slips from Tally or other approved application to all operational staff

Inventory Management

Establish and ensure neat organized central store
Establish and monitor stock and inventory at all locations
Establish bin cards and ensure keep update of all items available
Establish and conduct monthly stock counting procedures
Establish reorder levels
Procurement & Accounts Payables Management
Establish an organized procurement process
Establish and maintain purchasing pattern for optimal stocking
Establish price list of all items
Establish re ordering levels for all items
Establish three optional sources for each item with address and telephone numbers clearly indicated and maintain a database of approved vendors whether suppliers or open market