An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.

Key Responsibilities

Office & Administration Support


Ensure the office is clean, well-organized, and fully functional
In charge of office security, custodian of office keys
Provide support in organizing company events and activities
Provide Quality Customer Service to staff and walk-in guests
Support with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager (OPM) e.g. booking of flights, taxis, and hotels for staff accommodation
Managing Courier Services -  sending and receiving mail and parcels
Regular monitoring of relevant supplies to ensure no stock out
Perform other administrative duties as assigned by management
Ensures that all incidents are reported


Petty Cash Management


Daily update of the petty cash tracker, receipts filed, both in soft and hard copies
Ensuring that office expenses are within budget
Ensure all spending is within the organization's policies
Ensuring there is no discrepancy between the cash at hand and the records
Weekly submission of spent petty cash
Timely request for petty cash replenishment


Procurement


Support local procurement in coordination with the Office & Procurement Manager (OPM)
Support with the sourcing of potential service providers as needed
Support the timely submission of vendor invoices and vendor payments as needed


Inventory management


Ensure asset trackers are up to date, and all assets are tagged and accounted for
Conduct monthly assets verification through physical stock count
Timely reporting of loss or damage of any of GiveDirectly’s property
Support the issuance, replacement, and clearance of field/office equipment to staff


Desired Qualifications


Degree or Diploma in Business Management, or a related field
Minimum 1 year of experience in office management in a fast-paced environment
Strong problem-solving and organizational skills
Proficient in the Microsoft Office suite
Deep familiarity with Turkana County
Proficiency in Turkana language is a MUST
High integrity, empathy, and alignment with GiveDirectly’s values
Excellent verbal and written communication skills
Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality
Demonstrate maturity when dealing with and communicating community challenges and concerns 
Empathy, honesty, and the highest standards of integrity, including positive attitude, strong work ethic, strong follow-through mindset, and team-player mentality