Job Purpose:
Reporting directly to the Manager: Grants & Project Management, the incumbent shall be responsible to:

Receive, acknowledge and record Learner registration applications for self-funded and SETA funded programmes
Record and track all documentation received in the incoming register
Update and maintain the SASSETA funded and self-funded learner registers and keep them secure
Record and track learner registrations returned for updating or amendment
Administer the learner replacements, withdrawals and drop out data and maintain it on the system
Ensure that learner records are properly and safely stored
Check all data captured for accuracy and completeness in line with the APP TID requirements after each batch is captured and edit where required
Prepare and produce accurate learner lists for SETA-funded learners
Resolve learner registration submission queries
Ensure equitable distribution of work among the Data Capturers
Receive, record and report learner achievements  
Identify incomplete or inaccurate data on documents and refer to stakeholders, LP Administrators and/or Strategic Projects Administrators for amendments, or resolve the query if received personally
Verify that all supporting documentation is attached to registration forms and that all supporting documents are properly certified
Verify information that is not legible to ensure accurate data capturing
Receive and resolve stakeholder queries relating to Learner Registrations
Return incorrect applications to the provider for self-funded submissions
Communicate acknowledgement of receipt of learner registration applications
Inform and send registered and referenced agreements to stakeholders for self-funded programmes
Hand-over learner registration documentation to Registry and file evidence of hand-over
Provide administrative support pertaining learner files during internal and external performance audit
Provide administrative support to the department as required
Maintain and update the filing system
Provide administrative support to the Reporting Unit for the Submission of the QMR and QPR
Generate weekly statistical report and submit to Supervisor
Assist with the compilation of ad hoc reports as required
Assist with the compilation of the QMR and QPR as required

JOB REQUIREMENTS:

Grade 12 / matric is required
Minimum of NQF Level 5 qualification in Business Administration / Business Management / Office Administration / Office Management / Project Administration /  Project Management / Public Administration or  Public Management is required.
A minimum of 3 years relevant administration experience is required.
Must be computer literate at an intermediate level.

SKILLS AND ATTRIBUTES REQUIRED:

Attention to Detail
Cognitive Ability / Analytical Thinking Skills
Verbal Communication Skills
Written Communication Skills
Compliance Orientation
Conflict Resolution and Resilience
Customer and Service and Orientation
Planning and Organising Skills
Professional Ethics and Integrity
Professionalism
Relationship Management
Resilience
Self-Management and Maturity
Situational Responsiveness
Stakeholder Engagement
Team Player

PLACE OF WORK: SASSETA Head Office, Waterfall Corporate Campus, 74 Waterfall Drive, Midrand, 2090.