Overall purpose of the role:

The Support Services Assistant role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC’s teams and activities in Mungono.

Responsibilities and tasks:

Logistics/Procurement/Fleet Management


Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
Receive goods delivered to the location, including checking the amount, compliance with the contract, and invoice.
Handover of received goods to requestors and preparation of GRN, ensuring the requestor signed GRN and confirmed the receipt of goods.
Prepare PRs and RFPs for administrative tasks, such as rents, household goods, stationary, other office consumables, etc.
Be a focal point and support with fleet and warehouse management.
Support coordination of the use of vehicles and drivers in the most efficient manner.
Collect and check vehicle log sheets and monthly reports.
Support with the organization of warehouse  following DRC rules
Support with managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of Support Services Manager.
Ensure that fixed assets and program equipment are managed according to DRC policies.
Create/maintain up-to-date inventory of all DRC assets and general program equipment.
Minimum once per half a year, run a physical check of assets.  
Track received assets for particular locations in the FA list and issue assets to users.


Experience and technical competencies: (include years of experience)


Experience working in international Non-Governmental (INGO)
At least 2 years' relevant experience in logistics, fleet management, admin and/or HR.
Ability to work closely and effectively in a team to achieve work priorities and objectives.
Ability to work with ERP-Dynamics will be an appreciated advantage.
Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
Ability to plan, organize, prioritize, and deliver under pressure.
Ability to provide technical guidance and advise especially to non-finance colleague.
A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.


Education: (include certificates, licenses etc.)


University degree in relevant area or equivalent professional qualification


Languages: (indicate fluency level)


Intermediate English (speaking/reading/writing) is required.
The knowledge of local Language is also an asset.