Job description


The College of Business and Economics is recruiting an Faculty Assistant I, to support the Head of College Administration (Postgraduate) in the execution of her duties on the APK Campus. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent administrative support. The Faculty Assistant I, will be responsible for the seamless execution of all lifecycle activities related to the assessment of Master’s and PhD students in accordance with HCA guidelines


Responsibilities:

General Administration, which includes, but not limited to, the following:


Handling of Postgraduate student enquires (email)
Assisting supervisors and the departmental coordinators with queries relating to the submission of research for assessments.
Managing the process of Postgraduate Master’s and PhD submissions and assessments

Preparing letters, templates and emails for assessors
Monitor feedback from assessors
Providing feedback on assessment reports to supervisors
Capture assessors’ feedback outcome on ITS


Ensuring that results are presented at various Higher Degrees and Assessment committees, and facilitating their inclusion in the graduation programme
Preparing Agendas and Minutes for the Assessment and College Higher Degree committees
Preparing documentation for the Senate Higher Degrees Committee
Preparing the graduation programme

Circulate the draft programme to Departments for comments
Preparing the PhD graduate information memo for CAA
Preparing the Master’s with distinction memo for the Dean


Any other functions as delegated by the line manager.


Minimum requirements


Grade 12 (NQF 4)
3 years' of Postgraduate assessment academic administration experience
Proficiency in English
3 years' of ITS experience, in the Postgraduate domain
MS Office, MS Word and Excel
Proficiency in Postgraduate assessment of academic administrative business processes
Proficiency in UJ Academic regulations, Assessment and Higher Degrees Policy
Proficiency in all life-cycle pertaining to Postgraduate assessment academic administration (Master’s and PhD).


Competencies and Behavioural Attributes:


Computer Literate
Analytical thinking
Good Interpersonal skills
Attention to detail
Excellent planning and organisational skills
Ability to work in a team
Good time management skills
Excellent customer service skills
Good problem solving, crisis and conflict management skills
Excellent verbal and written communication skills
Good interpersonal skills; and
Good listening skills.


Recommendations:


Previous experience as a Postgraduate Faculty Administrative Assistant/Faculty Assistant.
Proficiency in UJ Postgraduate policies and procedures.
Proficiency in Postgraduate administrative business processes


Apply by: 14 May 2025