About the role

As a Project Manager, your primary focus will be to oversee and ensure the effective delivery of an integrated Facilities Management solution in alignment with the Service Level Agreement (SLA) set with our client. This role encompasses the management of both planned and reactive maintenance projects across a building or a cluster of buildings.Top of Form

What you will bring

Building science / project management / construction management or similar technical tertiary qualification.
Two years relevant practical experience in project management. Experience within the Facilities management within a corporate environment
Excellent project management skills with the ability to manage time, cost, and quality
Proficiency in using project tracking tools
Strong budgeting and expense control capabilities
Familiarity with technical systems, including HVAC, electrical, and building systems
Effective people management skills, including performance management and contractor oversight
Ability to manage and forecast resources for maintenance activities
Strong report compilation and documentation skills

What you will be doing
Project Management and Contract Administration (40%)

Act as on-site project manager for various projects
Follow industry standards for contract administration and verify final accounts
Issue payment certificates to contractors and finalize scope of works with clients
Manage project time, cost, and quality control
Oversee tenant installations and maintenance projects, including specifications
Compile reports for Senior Management and process Public Liability and Property Damage Claims

Forecasting and Scheduling (20%)

Manage resources for reactive and preventative maintenance
Conduct building inspections and technical assessments to define scopes of work
Advise clients on necessary refurbishments and schedule proactive maintenance
Conduct monthly meetings with service providers and set site-specific KPIs

Budgeting and Expense Control (10%)

Assess and input into annual expense budgets
Manage reports on budgets and expenditure, benchmarking industry standards and rates
Procure stock within budget limits and maintain building maintenance expenses below market rates

People Management (10%)

Manage performance and development of internal staff
Oversee and support external service and maintenance contractors, including regular meetings

Asset and Inventory Management (10%)

Manage client asset administration and short-term insurance claims
Audit TV licenses database and coordinate asset lifecycle management

Procurement (10%)

Oversee procurement activities, including basket of goods, tender/quotation processes, and compliance
Manage daily procurement activities of the procurement team