Our client, a reputable International School located on the Mainland, Lagos, is seeking to employ a dynamic and well-organized Administrative Officer This role combines front office functions with core administrative support responsibilities, and is ideal for a candidate who is proactive, detail-oriented, and professional.

Main Duties and Responsibilities

Administrative Support


Plan, coordinate and manage all administrative procedures and systems.
Administers use of facilities, equipment and space, maintains and repairs all existing facilities and equipment.
Manage and coordinate all protocols and services for the staff and guests
Coordinate and manage the company vehicles and drivers.
Coordinate and manage staff itineraries, visa applications, flight itineraries, hotel reservations etc.
Manage and ensure the company’s properties- offices, guest houses and apartments are in good condition always.
Coordinates and assembles confidential information.
Supervising the day-to-day operations of the administrative unit and staff members
Developing, reviewing, and improving administrative systems, standard operating procedures (SOPs)
Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained
Working with the accounting and management teams to set budgets, monitor spending and other expenses
Keep abreast with all organizational changes and business developments
Purchase new materials as needed.
Collecting, organizing and storing information using computers and filing systems
Overseeing and tracking the progress of special projects towards company goals
Organize management meetings, other official meetings of the company and entertainment.
Maintains working relationships and communicates with all departments
Any other job that might be assigned by the Management.
Manage office supply inventory and place timely orders as needed.
Organize filing systems and maintain confidentiality of sensitive documents.
Track and report office expenses and prepare basic budgets and presentations as assigned.
Distribute and store all forms of correspondence including letters, packages, and emails.
Coordinate travel arrangements, meetings, interviews, training sessions, and staff events.
Collect, organize, and manage records and data across departments.
Support interdepartmental communication and assist in improving internal administrative procedures.
Ensure the operational efficiency and security of administrative activities across the College.


Job Specification


Minimum of B.Sc in Business Administration, Office Management, Human Resources, or any related field.
Minimum of 2 years’ experience in a similar administrative or front desk role.
Strong interpersonal and customer service skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Good organizational and time-management skills.
Ability to multitask and prioritize duties efficiently.
Strong attention to detail and accuracy in documentation.
Professional appearance and demeanor.