REF: EACC/SCM/SCMAII/11


Reporting to Deputy Director – Supply Chain Management, the jobholder is responsible for the research, design, development and implementation of innovative software solutions, integrating systems, analysing, modifying and debugging source-code and developing system documentation.


Duties and Responsibilities


Prepare LPOs and LSOs for approval by management, to ensure timely payment of goods and services delivers
Manage contracts with suppliers and ensure they are up to date and filed properly, to assist in the fast retrieval of information
Manage inventory and stores, to assist in making timely requisition orders for the Commission
Receive receipt of goods for goods and services delivered, for proof of payment and documentation by the accounts department
Inspect goods delivered and ensure they are up to standard as requested
Compile user department specification to ensure correct goods are delivered to the Commission
Distribute quotation request, to source for suppliers providing value for money in the delivery of quality goods and services to the Commission Open and maintenance of procuring activity files
Assist in preparation of request of quotation and bid documents
Oversee dispatch of request for quotation documents to intended bidders and maintenance of the registers
Issuance of request for quotation to bidders
Maintain bulk bid tender registers and quotation dispatch register, to ensure storage of accurate information of quotations and tenders
Undertake quotation analysis, to ensure value for money to the Commission
Contract management and ensure that goods and services provided on a timely manner as indicated in the contract
Prepare reminder letters to suppliers in case of delays, in line with the terms of agreement of the contract
Track implementation of LPOs and LSOs and reporting of delays and any anomalies, to ensure the timely delivery of goods and services
Compile information for the preparation of mandatory reports, for presentation to management to assist in making informed decision


Requirements for Appointment

For appointment as a Supply Chain Management Assistant II, a person must possess the following qualifications:


Minimum relevant work experience of four (4) years;
Diploma in Diploma in Supply Chain Management or an equivalent qualification from a recognised institution;
Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or
its equivalent from a recognised institution;
Member of KISM in good standing;
Certificate in computer application skills.