The physical location for the candidate selected must be within the contiguous United States.
WHO WE ARE!
Susan G. Komen brings a 100% virtual working environment, and you can work anywhere within the U.S. We are a force united by a promise to end breast cancer forever. For over 40 years, we've led the way funding groundbreaking research, community health initiatives and advocacy programs in local communities across the U.S. Susan G. Komen is the ONLY organization that addresses breast cancer on multiple fronts such as research, community health, outreach and public policy initiatives in order to have the biggest impact against this disease.
Komen strives to have a culture of passionate, growth-minded professionals who thrive in a team environment and work collaboratively to inspire greatness in others! We take an ongoing approach to ensure open communication from all levels throughout the organization. It’s encouraged to give and receive feedback to ensure two-way accountability with a focus on continual improvement both personally and professionally!
What you will be doing in the role of a Program Administrator, Community Health
The Program Administrator, Community Health will perform a broad range of administrative and process/project management activities, including budget creation and management, financial administration, front-line support for fund development requests and reporting, document creation, administrative support for the Community Health team, and communication across multiple programs and teams.
What you will bring to the table
The primary objective of the Program Administrator, Community Health is to support Susan G. Komen in achieving our overall Vision and Mission by:
- Assisting in development and execution of project plans and deliverables in collaboration with leadership through:
- Preparing detailed work plans, schedules, project estimates, resource plans, and budgets and managing cross-functional projects, serving as point person for questions and communications to help drive efficiency and ensure successful project completion.
- Monitoring deadlines and alerting team of pending due dates and delinquencies.
- Assisting in preparation of program deliverables, including support for development and/or grant requests and reporting, program updates to funders, internal and external pitch decks, etc.
- Interfacing with various departments or ad hoc questions and requests.
Administering and managing Community Health budgets by:
- Ensuring consistency with policies and procedures governing the creation and management of restricted program budgets under the strategic oversight of Community Health leadership.
- Supporting annual departmental budgeting process and leading quarterly forecasting process, working closely with team leaders, budget owners and Mission Operations to make sure deadlines are met and best practices are followed.
- Maintaining complex system of documenting income and expenditures via Excel, PeopleSoft and other accounting programs.
- Entering vendor invoices and expense reports in a timely fashion to ensure prompt payment and accurate cost reconciliation.
- Serving as proficient and reliable coding and accounting representative in reconciling financial records through monthly variance reporting and support year end releases with data gathering and documentation.
- Ensuring that restricted expenditures are applied accurately and meet donor requirements.
- Troubleshooting discrepancies and delinquencies, lost payments, incorrect payments, undocumented refunds, etc.
- Supporting development of financial reports to donors.
- Interfacing with the Accounting team for ad hoc questions and requests.
Additionally, performing and overseeing a broad range of administrative activities, including scheduling and meeting planning, document creation, and communication across multiple programs and teams by:
- Maintaining calendar of appointments, managing recurring meetings, creating presentations and handling meeting logistics.
- Making independent decisions within established guidelines to provide support with planning, organizing, and scheduling various events.
- Coordinating and managing internal and external events such as staff meetings, committee meetings, and overseeing all scheduling, communication, technology, logistics and related follow-up activities.
- Arranging complex and detailed travel arrangements, itineraries, and agendas in multiple time zones, compiling documents for travel-related meetings, and reacting quickly and efficiently to last-minute changes to travel schedule.
- Coordinating vendors for events, including but not limited to catering and service companies.
- Ensuring supported leadership is prepared with all collateral and information for meetings, events, and travel including but not limited to board meetings, reports, and/or presentations for the CEO.
- Generating detailed agendas, correspondence, funding proposals, reports and other documents using Word and PowerPoint.
- Maintaining extensive electronic filing systems and library of program resources.
- Serving as point of contact for on-boarding new Community Health staff.
- Assisting in, attending, and taking notes in key department projects and meetings.
- Building and fostering working relationships within division and across the enterprise, including proactively identifying process improvement opportunities to mitigate challenges and streamline workflows.
- Completing all other duties, as assigned.
We know you will have and be able to
- Bachelor’s degree in Business Administration or Public Health, and 2-5 years of related experience.
- Advanced expertise in Microsoft Office, particularly Excel and PowerPoint.
- Highly developed administrative and organizational skills.
- Demonstrated success managing budgets.
- Ability to manage a large, complex workflow with multiple deadlines, data points, and priorities.
- Superior interpersonal skills, both written and verbal.
- Demonstrated success coordinating information and data across multiple team members.
- Ability to prioritize and manage daily business dynamics.
- Ability to respond to and communicate complex verbal and/or written instructions.
- Positive approach to work, flexibility, cultural awareness, sensitivity to relationships, security and confidentiality.
- Excellent customer relationship skills.
We would love if you also have
- Master’s degree in Public Health, Business Administration or Public Administration
So, what's in it for you?
Komen believes in the importance of taking care of our employees so that in turn they can be committed to supporting our critical mission to support those impacted by breast cancer and to help find cures. This is what Komen provides away from the computer:
Competitive salary of $49,000 - $65,000/annually, exact compensation ranges are based on various factors including the labor market, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, experience and geographic location.
- Health, dental, vision and a retirement plan with a 6% employer match
- Unlimited Paid Time Off + Holidays
- Flexible work arrangement in a fully remote working environment
- Bi-weekly work from home stipend
- Parental leave
- Tuition Reimbursement
- A culture of learning and development
- And so much more!
Komen provides a remote and/or home-based working environment for all active employees. Komen defines remote as the ability to work from any physical location within the U.S. where an employee can perform specified work duties without disruption or distraction. Komen defines home-based roles as positions that are required to reside in a specific market. Work schedules for both remote and home based are determined by the organizational needs of each department.
Susan G. Komen is fair and equal in all its employment practices for people without regard to age, race, color, religion, gender, national origin, disability, veteran status or sexual orientation. Additionally, we embrace Diverse Teams & Perspective, and we find strength in the diversity of cultural backgrounds, ideas, and experiences.
SORRY NO AGENCIES
#LI-REMOTE
The physical location for the candidate selected must remain within the contiguous United States. In the event a move is expected to occur by the candidate selected, it must be pre-approved by Komen's HR team prior to the move.
