WAYS YOU CAN CONTRIBUTE


Manage the ED’s calendar, including scheduling meetings, appointments etc.
Manage and coordinate ED of PANA travel arrangements, to include accommodation, ground/air transport, immigration/ Visa/immunization details
Prepare and submit expense reports accurately and efficiently in line with organizational policies
Manage and coordinate internal and external events/meetings for the ED of PANA- act as an effective ‘gatekeeper’ while ensuring access to the ED of PANA.
Prepare/coordinate talking points, pre-read materials and the agenda
Capture complete and detailed minutes of meetings, ensure timely distribution to attendees and related staff
Working closely with the office coordinator, coordinating program meetings and events logistics, including room bookings, catering, refreshments, etc.
Maintain the content of shared folders that the Programs team uses in good order.
Compose routine correspondence to support the ED office in interaction with internal staff and external stakeholders
Support to coordinate and compile material for (Foundation) EXCO and GMT/PST reporting
Organize and maintain documentation/files related to the Executive Director
Build, liaise and sustain relationships with Executive Assistants /offices for Mastercard Foundation key partners, stakeholders
Provide support in budget preparation and forecasting. Supporting Financial management processes in line with policies and processes
Provide backup to other (Foundation) Executive Assistant /Administrators as require.


WHO YOU ARE


A College Diploma or University degree in any related field
Minimum 3 - 5 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
Experience in an Executive Assistant role in a fast-paced environment. Local

experience preferred.
Understanding and some level of experience in program work is preferred
Excellent prioritization and time management skills.
Excellent planning and logistical skills
Excellent interpersonal skills, exhibiting grace under pressure.
Excellent English, written and spoken communication skills, and ability to communicate in Kiswahili.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and

SharePoint).
Detail-oriented with a demonstrated ability to consistently and effectively produce high-quality work
Able to work independently with little direction or supervision and possess the ability to coordinate and manage multiple projects.
Well-established networks of service contractors, relevant stakeholders and partner organizations