Job Description

The ideal candidate will be responsible for all aspects of the company’s Accounting & Admin operations

Job Responsibilities
Accounting Roles

Processing payables, reviewing expenditures, contracts and administrative budgets, ensuring that costs are checked against budgets and are in compliance
Preparing, sending and storing invoices, delivery notes, quotations and LPOs
Managing obligations to suppliers, customers and third-party vendors
Maintaining accessible and organized supplier, customer and vendor files
Processing bank deposits
Assisting with the preparation of budgets.
Compiling, reconciling financial statements and providing relevant financial reports
Evaluating financial operations to recommend best-practices, identify issues and strategize solutions that help the organization run efficiently
Analyzing financial data to provide the organization with information that will assist management in planning and decision-making.
Ensuring compliance with relevant financial laws and regulations.
Responding to routine inquiries related to accounting and finances and any other customer inquiries in relation to purchases and payment.
Contacting clients and sending reminders to ensure timely payments.
Preparing tax returns and ensuring that taxes are paid accurately and on time
Analyzing Company financial data in order to determine the state of the company’s financial health as well as data to understand where the company is generating and losing revenue and generate reports on the same.
Administering and reconciling petty cash

Administrative Roles

Maintaining office leases and amendments, keep track of utilities and insurances and due payment dates.
Overseeing office supplies: ordering, inventory management
Ensure financial systems and controls are in place within the office
Coordinating office activities and operations to secure efficiency and compliance to company policies
Maintaining and updating staff contracts and files.
Supervising administrative staff and dividing responsibilities to ensure performance
Keeping government certification annual renewals up to date

Qualifications

Proven work experience as an Accountant and an office administrator or similar role (2 years’ experience)
CPA Part II Sec 4 Minimum
Good knowledge of bookkeeping procedures and debt collection regulations
Hands-on experience with accounting software
Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
Solid data entry skills with an ability to identify numerical errors
Exceptional understanding of Microsoft office
Exceptional reporting and filing skills
Proposal writing and document compilation skills
Knowledge of tenders will be an added advantage
Good organizational and time-management abilities
Outstanding interpersonal skills.